Secretary BOLT StaffingSecretaryEast Palo Alto, CA$26–$27This is a journey level administrative role responsible for performing a wide range of office, secretarial, and support duties under direct supervision. The ideal candidate will have strong communication skills, excellent attention to detail, and the ability to manage multiple priorities in a structured environment.
Unit Secretary Golden State Orthopedics & SpineUnit SecretaryLos Gatos, CaliforniaThis includes duties such as triage phone calls, authorizations, patient forms, insurance administration, clinical duties, and serving as a back-up receptionist/clinical assistant. Physical ability to do varied activities including prolonged sitting, walking, stooping, lifting, bending, and reaching.
NewLitigation Secretary Novate Legal SearchLitigation SecretaryPalo Alto, CaliforniaFile legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case shell documents for use by attorneys. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.
Contract Litigation Secretary Novate Legal SearchContract Litigation SecretaryPalo Alto, CaliforniaFile legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case shell documents for use by attorneys. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.
NewUnit Secretary, AAU G1 Oncology - 0.80 Part-Time Evenings (08-HR) Stanford Health CareUnit Secretary, AAU G1 Oncology - 0.80 Part-Time Evenings (08-HR)Palo Alto, CaliforniaNotifies appropriate personnel, communicates with other personnel to ensure delivery of immediate care needs and intervenes as necessary with families and staff by working with appropriate interdisciplinary team members. Communicates frequently with the care team (e.g., notifying RNs of electronic STAT patient care orders (LPCH), documenting patient admissions, discharges (LPCH), transfers, and off unit procedures.)
NewUnit Secretary, AAU G1 - 1.0 Full-Time Days (08-HR) Stanford Health CareUnit Secretary, AAU G1 - 1.0 Full-Time Days (08-HR)Palo Alto, CaliforniaNotifies appropriate personnel, communicates with other personnel to ensure delivery of immediate care needs and intervenes as necessary with families and staff by working with appropriate interdisciplinary team members. Communicates frequently with the care team (e.g., notifying RNs of electronic STAT patient care orders (LPCH), documenting patient admissions, discharges (LPCH), transfers, and off unit procedures.)
School Secretary Cornerstone SchoolSchool SecretaryPalo Alto, CAThe School Secretary plays a vital role in the smooth operation of the school, providing administrative support to the principal, staff, students, and parents. They serve as the central point of contact for the school community, handling a variety of tasks and ensuring efficient daily operations.
Secretary Office Automation Department of the Treasury, USSecretary Office AutomationSan Jose, CA$55,882–$110,456 / yearThe SL attorneys and paralegals provide a full range of legal services on all issues, including advising the Internal Revenue Service on its most significant non-docketed cases, handling significant case litigation in the United States Tax Court, and assisting the Department of Justice in the handling of significant cases in both Federal and State Courts. The SL Division, through its Special Trial Attorneys and paralegals, is responsible for handling the Office of Chief Counsel's most complex, high-profile, and significant cases in the United States Tax Court, which cases often establish national precedent or are otherwise important to tax administration.
Patient Care Secretary Home Care VITAS Healthcare CorpPatient Care Secretary Home CareMilpitas, CAAll VITAS employees commit to fulfilling their duties and responsibilities with the highest regard for professionalism, collaboration and teamwork, and an eye focused constantly on growth and improvement. This may include but is not limited to the mailing of and follow-up on all required documentation such as Plans-Of-Care, Attending Physician Authorization forms and Medical Information Request forms.
Substitute Pool - Office Clerk/ Secretary Los Altos School DistrictSubstitute Pool - Office Clerk/ SecretaryLos Altos, CA30.35 hr - Substitute Office Clerk $30.04 hr - Substitute District Office Secretary $34.54 hr - Substitute K-8 School Secretary *Substitute secretaries previously employed by the district as secretaries shall be compensated at their most recent rate. Willing to be trained in basic first aid and CPR; willing to work with potential hazards such as blood and blood-borne pathogens; willing to learn rules and regulations governing the School District and ability to apply them with good judgment.
Legal Secretary Jackson Lewis PCLegal SecretaryCA$40–$50 / hourWe help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee. Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business.
Corporate Legal Secretary SourcePro SearchCorporate Legal SecretaryPalo Alto, CaliforniaResponsibilities:• Maintain a consistent physical presence required to facilitate an interactive and collaborative environment ensuring that assignments, cross-training, and peer level support are optimized to provide seamless support;• Execute legal practice tasks and projects;• Execute administrative functions and facilitate completion of tasks including finance/billing-related tasks, time and expense entry, opening of new matters, client presentations, meetings and other administrative projects as assigned;• Coordinate and delegate to Firm resources as needed, including DPS, Client Service Center, practice support or similar departments in International offices handling tasks and projects;• Prepare complex legal documents and correspondence; apply subject matter expertise in coordination of legal practice tasks and projects;• Support client billing processes including: appropriate support of time entry protocols, edit and review process of client bills; coordination of expense reporting and promotion of time entry best practices;• Manage the legal and administrative practices of attorneys and facilitate service levels that meet client requirements; and• Work overtime as required. Qualifications:• Associate’s degree or Bachelor’s degree (preferred);• At least 3+ years of corporate/transactional experience (preferred);• Advanced ability to organize, prioritize, coordinate, delegate and work as part of a team;• Advanced to Expert proficiency in rules of English grammar, spelling and punctuation; bilingual proficiency as may be required;• Advanced proficiency in MS Word and document editing/comparison applications;• Advanced proficiency in MS Outlook and web-based conference call/web-sharing applications;• Advanced proficiency in MS Excel and spreadsheet/database applications;• Advanced proficiency in MS PowerPoint and presentation applications;• Advanced knowledge of time keeping, expense processing and legal billing;• Proficiency in document management applications;• Proven ability to effectively coordinate with other firm-wide departments with the necessary communication skills to transfer instructions/data, verify results, resolution of conflict and delivery or results;• Excellent written and oral communication skills required with strong ability to meet deadlines and provide results while supporting Firm policy and procedures.
Classified Substitutes 2026-27 (Yard Duty, Custodian, Food Service, Instructional Aide, Para Professional, Secretary and other Classified Positions as needed) Hollister School District 5Classified Substitutes 2026-27 (Yard Duty, Custodian, Food Service, Instructional Aide, Para Professional, Secretary and other Classified Positions as needed)Hollister, CA$17.35–$20.72 / hourHollister School District is currently seeking personnel to fill on-call substitute positions such as custodian, secretary, instructional assistant, para professional (bilingual and non-bilingual), yard duty, campus supervisor, food service, and other classified positions as needed. For questions, concerns or complaints, please contact Title IX Compliance Officer: Kip Ward, Deputy Superintendent; 2690 Cienega Road, Hollister, CA 95023; (831) 630-6300; kward@hesd.org.
Legal Secretary (Patent) SourcePro SearchLegal Secretary (Patent)Palo Alto, CaliforniaSourcePro Search has a fantastic opportunity for an experienced Legal Secretary with a solid firm in Palo Alto. This is a high salary role and only experienced candidates will be considered.
Administrative Assistant BOLT StaffingAdministrative AssistantLos Altos, CA$38–$39.11This role provides administrative support in a dynamic environment and requires a highly organized, detail organized professional who can manage multiple priorities while delivering excellent customer service. Our client is seeking an experienced Administrative Assistant to support its Facilities and Fleet Department for a temporary assignment expected to last approximately two months.
Legal Administrative Assistant Bowman and Brooke, LLPLegal Administrative AssistantSan Jose, CABowman and Brooke LLP is a national product liability boutique law firm with more than 200 lawyers in 17 offices known for defending household name manufacturers of motor vehicles, medical devices, pharmaceuticals and consumer products in high exposure, technically intricate lawsuits and mass torts throughout all 50 states. As a Legal Administrative Assistant/Legal Secretary, you will assist attorneys and paralegals in the organization with documents and workflow necessary for the smooth running of the firm.
Administrative Assistant Ursus, Inc.Administrative AssistantSan Jose, CA$85,000–$100,000 / yearSupports the Corporate officer team with administrative responsibilities that requires excellent attention to detail, such as travel documentation, expense reports, and board materials. The Administrative Assistant performs a variety of highly responsible and confidential administrative duties in the course of providing assistance and support to Officers or department heads.
Part-time Administrative Assistant - Engineering Hyatt Hotels CorpPart-time Administrative Assistant - EngineeringSanta Clara, CAThis position reports directly to the Director of Engineering to provide support in the daily departmental execution of tasks to include, expense tracking, inventory control, contract administration, and maintaining communication to all departments of the hotel, especially housekeeping, the front office and finance. The Engineering Coordinator will be responsible primarily for assisting the maintenance department personnel, performing guest room maintenance inspections, scheduling 3rd party vendors, dispatching calls, and handling office/clerical work.
Litigation Legal Administrative Assistant Blossom Human Resources, LLCLitigation Legal Administrative AssistantSan Jose, CA$107,000–$116,000 / yearOur client is seeking a proactive Litigation Legal Administrative Assistant with 7+ years of experience to provide essential support to attorneys and paralegals within their Intellectual Property litigation practice group in Downtown San Jose. E-Filing & Court Rules: Manage electronic court filings across Bay Area State Courts, Federal Courts (CM/ECF), and Appellate Courts in strict adherence to procedural rules.
Administrative Assistant MindlanceAdministrative AssistantMountain View, CA$27–$30 / hourThis is a opportunity for someone with 1 3 years of general clerical or office support experience who enjoys working in a fast-paced office environment and is comfortable supporting a wide range of day-to-day workplace and administrative activities. An international e-commerce company in Mountain View, CA is seeking an energetic, motivated, and reliable Administrative Assistant to join its hands-on office administration team.