Secretary BOLT StaffingSecretaryEast Palo Alto, CA$26–$27This is a journey level administrative role responsible for performing a wide range of office, secretarial, and support duties under direct supervision. The ideal candidate will have strong communication skills, excellent attention to detail, and the ability to manage multiple priorities in a structured environment.
NewLegal Administrative Assistant I/II (Legal Secretary) City of San JoseLegal Administrative Assistant I/II (Legal Secretary)San Jose, CAMulti-Tasking – Can handle multiple projects and responsibilities simultaneously; has handled a wide variety of assignments in past and/or current position(s).Problem Solving – Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome. Education and ExperienceLegal Administrative Assistant I: Completion of high school or equivalent (General Education Development [GED] Test or California Proficiency Certificate) AND two (2) years of experience in legal administrative assistant work preparing and formatting legal documents such as pleadings, briefs, contracts, ordinances, resolutions or other transactional documents.
NewLegal Secretary/Assistant GPACLegal Secretary/AssistantSan Jose, CAGPAC (Growing People and Companies) is an award-winning search firm specializing in placing quality professionals within multiple industries across the United States since 1990. The ideal candidate will have strong organizational skills, experience in legal research, and a deep understanding of court procedures and document preparation.
NewSchool Secretary II/Secondary - Huerta (QSS 7687) SANTA CLARA UNIFIED SCHOOL DSTSchool Secretary II/Secondary - Huerta (QSS 7687)Santa Clara, CA$38.83–$49.54 / hourQualifications: Candidate must be a high school graduate, supplemented by college-level course work in business, secretarial science, or a related field, and three (3) years of increasingly responsible secretarial and clerical office experience involving public contact. Candidate will assure proper and efficient operations of the office; service as secretary to the assigned administrator and coordinate communications between on site administrators, District and site personnel, parents, students and the general public.
NewUnit Secretary, Float Pool - 1.0 FTE 8HR Evening Shift Stanford Health CareUnit Secretary, Float Pool - 1.0 FTE 8HR Evening ShiftPalo Alto, CA$34.96–$39.20 / hourNotifies appropriate personnel, communicates with other personnel to ensure delivery of immediate care needs and intervenes as necessary with families and staff by working with appropriate interdisciplinary team members. Communicates frequently with the care team (e.g., notifying RNs of electronic STAT patient care orders (LPCH), documenting patient admissions, discharges (LPCH), transfers, and off unit procedures.)
Civil Litigation Legal Secretary Pride Technologies LLCCivil Litigation Legal SecretarySan Jose, CARemoteOnly applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation. Our client, a leading property and casualty insurance organization, is seeking an experienced Civil Litigation Legal Secretary to support two attorneys handling California civil litigation matters.
Substitute Pool - Office Clerk/ Secretary Los Altos School DistrictSubstitute Pool - Office Clerk/ SecretaryLos Altos, CA30.35 hr - Substitute Office Clerk $30.04 hr - Substitute District Office Secretary $34.54 hr - Substitute K-8 School Secretary *Substitute secretaries previously employed by the district as secretaries shall be compensated at their most recent rate. Willing to be trained in basic first aid and CPR; willing to work with potential hazards such as blood and blood-borne pathogens; willing to learn rules and regulations governing the School District and ability to apply them with good judgment.
Civil Litigation Legal Secretary Pride GlobalCivil Litigation Legal SecretarySan Jose, CARemote$40 / hourOnly applicable for San Francisco Candidates : Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation. Our client, a leading property and casualty insurance organization, is seeking an experienced Civil Litigation Legal Secretary to support two attorneys handling California civil litigation matters.
Senior Patent Practice Secretary Lowenstein SandlerSenior Patent Practice SecretaryPalo Alto, CaliforniaProvide high-level assistance to attorneys, agents and/or law clerks in preparing and filing documents with the U.S. Patent and Trademark Office (USPTO), various international patent agencies (such as the International Bureau) and filing patent applications with the corresponding foreign Patent Office via the foreign agents. Participate in firm training opportunities; participates in training of other employees and staff members in order to promote cross-training of all employees, assists colleagues in learning new skills/tasks in order to integrate them into the team/firm.
Patient Care Secretary Home Care VITAS Healthcare CorpPatient Care Secretary Home CareMilpitas, CAAll VITAS employees commit to fulfilling their duties and responsibilities with the highest regard for professionalism, collaboration and teamwork, and an eye focused constantly on growth and improvement. This may include but is not limited to the mailing of and follow-up on all required documentation such as Plans-Of-Care, Attending Physician Authorization forms and Medical Information Request forms.
Confidential School Secretary Mendham Borough School DistrictConfidential School SecretaryMountain View, CA$57,000–$65,000 / yearJOB GOAL: Perform difficult secretarial and clerical duties entailing a high degree of responsibility, discretion and confidentiality, using independent judgment, in addition to routine work necessary for the smooth and efficient operation of the school. Assists teachers in organizing class trips by ensuring they have relevant paperwork including policies and check-off lists, contacting transportation companies, and arranging for buses.
Litigation Secretary Adams & Martin GroupLitigation SecretarySan Jose, California$105,000As a Floater Legal Secretary, you will step in to support attorneys and legal teams during vacations, leaves of absence, workload spikes, and special projects while maintaining exceptional client service and administrative support. This is an ideal opportunity for a versatile legal professional who enjoys variety, thrives in a fast-paced environment, and excels at supporting attorneys in litigation, corporate, employment, real estate, and other practice areas as needed.
Litigation Secretary - San Jose Adams & Martin GroupLitigation Secretary - San JoseSan Jose, California$100,000–$115,000Our client, a well-established San Jose law firm, is seeking an experienced Litigation Secretary to support a busy team of attorneys. Draft, format, and finalize legal documents, including pleadings, briefs, TOA/TOC, and correspondence.
Secretary Challenger SchoolSecretarySaratoga, CAAt Challenger, you will manage all aspects of the front office and actively support students, parents, teachers, and directors. This assessment must be completed within 72 hours in order for your application to be considered complete.
IP Litigation Secretary/Legal Assistant Adams & Martin GroupIP Litigation Secretary/Legal AssistantMenlo Park, California$110,000–$130,000The ideal candidate has strong knowledge of California State and Federal court procedures, exceptional organizational skills, and the ability to manage complex litigation tasks from filing to trial. We're assisting our client that's seeking an experienced IP Litigation Secretary / Legal Assistant to support attorneys in fast‑paced intellectual property litigation.
Classified Substitutes 2026-27 (Yard Duty, Custodian, Food Service, Instructional Aide, Para Professional, Secretary and other Classified Positions as needed) Hollister School District 5Classified Substitutes 2026-27 (Yard Duty, Custodian, Food Service, Instructional Aide, Para Professional, Secretary and other Classified Positions as needed)Hollister, CA$17.35–$20.72 / hourHollister School District is currently seeking personnel to fill on-call substitute positions such as custodian, secretary, instructional assistant, para professional (bilingual and non-bilingual), yard duty, campus supervisor, food service, and other classified positions as needed. For questions, concerns or complaints, please contact Title IX Compliance Officer: Kip Ward, Deputy Superintendent; 2690 Cienega Road, Hollister, CA 95023; (831) 630-6300; kward@hesd.org.
Assistant Corporate Secretary Coherent CorpAssistant Corporate SecretarySanta Clara, CAWe are a vertically integrated manufacturing company that develops innovative products for diversified applications in the industrial, optical communications, military, life sciences, semiconductor equipment, and consumer markets. 5+ years of experience supporting corporate governance, board administration, corporate secretariat functions, or corporate legal operations.
Legal Secretary/Paralegal, Real Estate/Land Use Adams & Martin GroupLegal Secretary/Paralegal, Real Estate/Land UseMenlo Park, California$100,000–$115,000A well‑established mid‑size law firm in Menlo Park is seeking a Legal Assistant/Paralegal to support its Real Estate, Land Use, and Litigation attorneys. This full‑time position is primarily transactional work, with approximately 80 percent focused on real estate and land use matters and 20 percent involving civil litigation support.
Legal Secretary Adams & Martin GroupLegal SecretarySan Jose, California$40–$50 / hourAssist with trial preparation, manage trial exhibits, prepare notebooks, maintain expert binders, travel to trial site and attend daily proceedings. Assemble case binders, prepare correspondence, draft, proof and/or edit reports to clients; draft and maintain document indices.
Assistant Corporate Secretary II-VI Optical Systems, Inc.Assistant Corporate SecretarySanta Clara, CAWe are a vertically integrated manufacturing company that develops innovative products for diversified applications in the industrial, optical communications, military, life sciences, semiconductor equipment, and consumer markets. 5+ years of experience supporting corporate governance, board administration, corporate secretariat functions, or corporate legal operations.
NewAdmin Secretary - 0.6 - Days - Anatomic Pathology @ MV El Camino HospitalAdmin Secretary - 0.6 - Days - Anatomic Pathology @ MVMountain View, CA$35.45–$53.17 / hourEl Camino Health will provide reasonable accommodations to qualified individuals with a disability if that will allow them to perform the essential functions of a job unless doing so creates an undue hardship for the hospital, or causes a direct threat to these individuals or others in the workplace which cannot be eliminated by reasonable accommodation. Coordinate workflow and projects in the department to enable staff to address issues in their respective areas of responsibility with minimal concern for clerical duties.
Administrative Assistant BOLT StaffingAdministrative AssistantLos Altos, CA$38–$39.11This role provides administrative support in a dynamic environment and requires a highly organized, detail organized professional who can manage multiple priorities while delivering excellent customer service. Our client is seeking an experienced Administrative Assistant to support its Facilities and Fleet Department for a temporary assignment expected to last approximately two months.
Administrative Assistant Los Gatos PRENDERGAST AND RUMMER INCAdministrative Assistant Los GatosLos Gatos, CA$22–$23 / hourWe are a growing specialized physical therapy practice looking for a warm, friendly and responsible Administrative Assistant with excellent communication skills to to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.
Legal Administrative Assistant Bowman and Brooke, LLPLegal Administrative AssistantSan Jose, CABowman and Brooke LLP is a national product liability boutique law firm with more than 200 lawyers in 17 offices known for defending household name manufacturers of motor vehicles, medical devices, pharmaceuticals and consumer products in high exposure, technically intricate lawsuits and mass torts throughout all 50 states. As a Legal Administrative Assistant/Legal Secretary, you will assist attorneys and paralegals in the organization with documents and workflow necessary for the smooth running of the firm.
Litigation Administrative Assistant Wilson Sonsini Goodrich & Rosati, Professional CorporationLitigation Administrative AssistantPalo Alto, CaliforniaThe actual base pay offered will depend upon a variety of factors, including but not limited to the selected candidate’s qualifications, years of relevant experience, level of education, professional certifications and licenses, and work location. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them.
Administrative Assistant Ursus, Inc.Administrative AssistantSan Jose, CA$85,000–$100,000 / yearSupports the Corporate officer team with administrative responsibilities that requires excellent attention to detail, such as travel documentation, expense reports, and board materials. The Administrative Assistant performs a variety of highly responsible and confidential administrative duties in the course of providing assistance and support to Officers or department heads.
Executive Administrative Assistant III The Fountain Group LLCExecutive Administrative Assistant IIIMountain View, CACoordinate meetings, workshops, and executive events, including scheduling and preparation of meeting materials, welcome packets, signage, badges, and documentation. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from and its affiliates, and contracted partners.
Sr. Administrative Assistant Saicon Consultants IncSr. Administrative AssistantSan Jose, CAProvide general, routine to complex administrative support with keen ability to foresee and anticipate the needs of the executives and organizations to optimize their time and take a proactive role to anticipate, identify and initiate/facilitate thoughtful solutions. May perform reference work from a variety of sources both inside and outside of the company and prepare special reports, summaries, or digests of a complex nature.
Property Administrative Assistant #128 Cal-Am Properties IncProperty Administrative Assistant #128Fremont, CA$23–$25 / hourDuties of the Administrative Assistant include providing support to our managers, employees, and residents and assisting in daily office needs and managing our community office's general administrative activities. Formed in 1988, Cal-Am Properties, Inc. is one of the largest privately held operators of RV resorts, manufactured home communities and apartment communities in the United States.
Administrative Assistant Veracity Software IncAdministrative AssistantSan Jose, CAThe Administrative Assistant is responsible for providing day-to-day administrative and clerical support to ensure efficient office operations. This role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.
Administrative Assistant/Scheduler - Home Health Intouch Home Care IncAdministrative Assistant/Scheduler - Home HealthSanta Clara, CA$18.50–$30 / hourAdministrative assistants would be responsible for ensuring organization is organized, paperwork is filed, supplies are maintained and replenished, mail is picked up sorted, data entry is completed properly, assisting with scheduling visits and appointments, and ensuring that there is someone to greet visitors at the door. Occasional job tasks may require the individual to leave the office to deliver or pick up supplies, including but not limited to lab samples, medical devices and systems, and physician orders.
Administrative Assistant 3 Varite, IncAdministrative Assistant 3San Jose, CA$32–$36.61 / hourWith 850+ global consultants, VARITE is committed to delivering excellence to its customers by leveraging its global experience and expertise in providing comprehensive scientific, engineering, technical, and non-technical staff augmentation and talent acquisition services. An American computer software company that offers a wide range of programs from web design tools, photo manipulation and vector creation, through video/audio editing, mobile app development, print layout and animation software.
Supervisor, Administrative Assistant - Apple Services Engineering Apple IncSupervisor, Administrative Assistant - Apple Services EngineeringCupertino, CAThis is a highly collaborative, people-first leadership role that blends executive support, team management, and operational excellence in one of Apples most dynamic and globally impactful organizations. As an Administrative Assistant Supervisor within Apple Services Engineering (ASE), you will lead a team of Administrative Assistants supporting the App Store organization - spanning Apps, Music, and Podcasts.
Contract to Perm Legal Administrative Assistant (Hybrid) Naviga Recruiting & Executive SearchContract to Perm Legal Administrative Assistant (Hybrid)Palo Alto, CA$40.91–$53.18 / hourNaviga Recruiting & Executive Search is a leading provider of Contingent Workforce Solutions, Executive Search, Leadership and Individual Contributor hiring, empowering businesses to achieve their strategic objectives through expert talent acquisition. While the work can be sedentary and involves extended periods at a computer, the firm supports a culture where digital collaboration tools like Zoom and Microsoft Teams keep the team connected regardless of physical location.
NewLegal Administrative Assistant (Part-Time 10 Hours/Week) Macpower Digital Assets Edge Private LimitedLegal Administrative Assistant (Part-Time 10 Hours/Week)San Jose, CA$50–$53 / hourIdentify key case details (party name, case number, type of order) and enter into the legal order management tool. We are looking for Legal Administrative assistant OR assistant Executive Assistant with hands-on experience in Case Management, Safari and Jira.
Admin/Receptionist Advance ServicesAdmin/ReceptionistGilroy, CA$19–$22 / hourKnowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology that are specific to company production such as PICAS. This role is ideal for someone who enjoys providing excellent customer service, multitasking, and supporting daily office operations.
Administrative Assistant - Service Golden State CommunicationsAdministrative Assistant - ServiceSan Jose, CA$22–$28 / hourGolden State Communications, Inc. is a premier Channel Partner for Motorola Solutions and an industry leader in the design and build of Bi-Directional Amplification (BDA) and Distributed Antenna Systems (DAS) for Public Safety. We’re looking for a detail-driven Administrative Assistant to support our Service Department by managing the full repair and RMA workflow for customer and service equipment.
NewAdministrative Assistant - Legal and Compliance Staff FindersAdministrative Assistant - Legal and ComplianceSan Jose, CAThe Administrative Assistant will play a key role in supporting legal operations, ensuring accurate recordkeeping, and maintaining efficient administrative processes. This onsite role in San Jose, CA is ideal for someone who thrives in a structured environment, is highly organized, and can maintain confidentiality while handling sensitive information.
Administrative Assistant eTeam Inc.Administrative AssistantMountain View, CA$25.92 / hourYou are a proactive, highly organized, and resourceful administrative professional with a passion for supporting teams and driving operational excellence. Whether you re coordinating meetings, managing travel arrangements, or supporting office moves, you bring a sense of calm and professionalism to every task.
Senior Administrative Assistant Varite, IncSenior Administrative AssistantSan Jose, CA$80–$88.02 / hourAd-hoc requests to support the team, including All Hands planning, offsite event planning/coordination, external meetings, escorting guests onsite & team building activities. Advanced proficiency in Microsoft Office (Outlook, OneNote, Word, Excel, PowerPoint, and Teams), Slack, and familiarity with Concur or other expense-reporting software.
Administrative Assistant I Professional Placement ServicesAdministrative Assistant IFremont, CAMaintains general office systems and functions including ordering office supplies, sorting and distributing incoming and outgoing mail, updating postage machine, break room supply order management, ordering and coordinating catering deliveries. Provides administrative support with duties that include answering phones, delivering messages, data entry, creating and maintaining logs, creating Excel spreadsheets and charts, PowerPoint presentations, scheduling appointments, filing and other tasks as requested.
Administrative Assistant II eTeam Inc.Administrative Assistant IISunnyvale, CA$25.46–$27.23 / hourOrder new hire nameplates and refresh new hire desk areas. Equipment orders through Work store internal equipment ordering.
Legal Administrative Assistant DLA Piper LLP (US)Legal Administrative AssistantPalo Alto, CA$40.91–$53.18 / hourWhile the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to: Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties. Oversee billing matters including all approval forms and collaboration correspondence, ensures prebills are processed by the appropriate team accurately and timely; serves as a proxy attorneys to address questions or issues related to the billing process.
NewAdministrative Assistant - Legal and Compliance San Jose, CA hold ESR HealthcareAdministrative Assistant - Legal and Compliance San Jose, CA holdSan Jose, CAKnowledge of case and legal order management tools Safari and JIRA.San Jose, California, United StatesESR Healthcare. The assistant will play a key role in supporting legal operations and ensuring day-to-day administrative efficiency.
Board Aide - U - Administrative Assistant County of Santa ClaraBoard Aide - U - Administrative AssistantSan Jose, CA$60,000–$65,000 / yearExhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues professional development opportunities that promote job. Minimum qualifications include any combination of training, education, and experience that provides the knowledge, skills, and abilities to provide administrative support to the Office Supervisor Sylvia Arenas on matters of constituent services.
NewAARS SCC - Administrative Assistant - On-Call HealthRIGHT 360AARS SCC - Administrative Assistant - On-CallSan Jose, CAHealthRIGHT 360 provides an array of medical and behavioral health services to some of the most marginalized populations, ranging from primary care, mental health services, detox, substance use disorder treatment in both residential and outpatient settings, and transitional services for the criminal justice population. The Administrative Assistant is responsible for providing clerical, technical, and administrative support to the Administrative Support Manager, Project Manager, the Director of Program Operations, and Santa Clara County staff to ensure program compliance and efficiency.
Administrative Assistant - AARS Adult SUDS HealthRIGHT 360Administrative Assistant - AARS Adult SUDSSan Jose, CAEnsure consistent front desk coverage by practicing staggered meal and rest breaks, and shift changes amongst administrative team Adjust workload as necessary to ensure uninterrupted service delivery, including stepping in to provide support for other programs and counties during their peak demand times or staffing shortages. The Administrative Assistant is responsible for providing clerical, technical, and administrative support to the Administrative Support Manager, Project Manager, the Director of Program Operations, and Santa Clara County staff to ensure program compliance and efficiency.
Administrative Assistant Netflix IncAdministrative AssistantLos Gatos, CA$80,000–$148,500 / yearIf you do your best work when given real ownership and space to make decisions and you're energized by the idea of supporting a team building the future of entertainment, we'd love to hear from you. The team moves fast, operates with high autonomy, and needs an admin who can absorb complexity, exercise judgment, and stay two steps ahead without being asked.
NewAdministrative Assistant - Legal and Compliance 5 Star Global Recruitment PartnersAdministrative Assistant - Legal and ComplianceSan Jose, CA45 hours/week)Digitally distribute mail to the appropriate team members or systemsMaintain secure handling and storage of sensitive or confidential materialsReview incoming legal emails and upload digital files to our legal order management toolIdentify key information (such as name of serving party, case number, type of legal order) and enter this information into the legal order management toolEnter and update case information in our litigation management systemAssist with organizing and maintaining accurate legal recordsGenerate and distribute basic reports as neededLegal Administrative Support:Prepare, edit, and organize legal or business documentsHelp with ad hoc legal requestsQualifications:Previous experience in an administrative, legal, or executive assistant role preferredStrong attention to detail and ability to handle confidential information with discretionProficient in using scanners, digital filing systems, and Google WorkspaceReliable, professional, and self-motivatedExcellent organizational and communication skillsAbility to learn or knowledge of case and legal order management tools Safari and JIRA.Key Focus Areas:Mail management opening, sorting, scanning, and securely distributing incoming legal/operational mail (45 hours/week)Reviewing incoming legal emails and uploading digital files to the legal order management toolData entry for litigation management system entering case details, maintaining records, generating reportsLegal administrative support preparing/editing documents, handling ad hoc requestsConfidentiality:Must handle sensitive legal and compliance information with discretionRequired Skills/Tools:Experience in administrative, legal, or executive assistant roles preferredProficiency in scanners, digital filing systems, Google WorkspaceStrong attention to detail, organizational skills, and reliabilityMUST HAVE:Experience in administrative, legal, or executive assistant roles. The assistant will play a key role in supporting legal operations and ensuring day-to-day administrative efficiency.
Sr. Administrative Assistant Software Guidance & AssistanceSr. Administrative AssistantSan Jose, CA$80–$88 / hourAd-hoc requests to support the team, including All Hands planning, offsite event planning/coordination, external meetings, escorting guests onsite & team building activities. Advanced proficiency in Microsoft Office (Outlook, OneNote, Word, Excel, PowerPoint, and Teams), Slack, and familiarity with Concur or other expense-reporting software.