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Swanson Martin & Bell, LLP has an opening for an experienced Legal Secretary to support litigation attorneys out of our downtown Chicago office. The ideal candidate is energetic, detail-oriented, able to manage busy attorneys and work independently.

HOUR

Swanson Martin & Bell, LLP has an opening for an experienced Legal Secretary to support litigation attorneys out of our downtown Chicago office. The ideal candidate is energetic, detail-oriented, able to manage busy attorneys and work independently.Responsibilities include but are not limited to, preparing e-filings for court, scheduling depositions where many parties are involved, maintaining attorneys' calendars, opening new files, time entry (Aderant), preparing expense reports (ChromeRiver), and day-to-day responsibilities.Required Experience & Skills:<ul><li>Minimum of 5 years of litigation experience</li><li>Minimum of 2 years of e-filing experience</li><li>Ability to work effectively both independently and with a team, to assist attorneys</li><li>Excellent communication skills, including attention to detail in writing</li><li>Proficient in Microsoft skills (Word, Outlook, Excel, and PowerPoint)</li><li>Document Management System (DMS) experience (iManage)</li></ul>Compensation: $30.22-$35.71 per hour (based on a 35-hour work week), DOESwanson Martin & Bell, LLP offers an excellent benefits package, including medical, dental, vision, qualified transportation benefits, life insurance, vacation and sick time, holiday pay, and 401(k).Read more about <a href="https://www.irs.gov/publications/p15b#en_US_2025_publink1000193743" rel="nofollow noopener noreferrer" target="_blank">Qualified Transportation Benefits</a>

Swanson Martin and Bell LLP

Legal Secretary, Onsite

Calendar Management

Communication Skills

Court Deposition

Detail Oriented

Document Management

Expense Reports

Legal Support Skills

Litigation

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Product Family

Microsoft Word

iManage

partner Hirebridge

OTHER

Draft estate planning documents to include wills, trusts, powers of attorney, advance healthcare directives, and related amendments. They will play a critical role in managing client files, maintaining compliance, and facilitating clear communication with clients.

The Gierach Law Firm is seeking a detail-oriented and experienced Legal Secretary to join our Estate Planning Team in our Naperville office.  The successful candidate will support attorneys in all phases of estate planning.  They will play a critical role in managing client files, maintaining compliance, and facilitating clear communication with clients.   Key Responsibilities:   <ul><li> Draft estate planning documents to include wills, trusts, powers of attorney, advance healthcare directives, and related amendments.</li><li> Collect and organize financial, personal, and asset information from clients.</li><li> Manage and maintain client files, both digital and physical, in accordance with firm policies.</li><li> Monitor deadlines and maintain tickler systems for follow-up.</li><li> Maintain up to date knowledge of relevant estate, tax, and probate laws.</li><li> Communicate professionally with clients, financial advisors, and other third parties.</li></ul>  Qualifications:   <ul><li> Minimum 5 years experience in estate planning or a related legal field.</li><li> Strong understanding of estate planning documents, terminology, and procedures.</li><li> Experience with legal practice management software such as Smokeball.</li><li> Notary Public license </li></ul>  Key Skills:   <ul><li> Exceptional attention to detail and organizational skills.</li><li> Strong written and verbal communication.</li><li> Ability to manage multiple tasks and deadlines in a fast-paced environment.</li><li> Professional demeanor and discretion with confidential information.</li><li> Proficient in Microsoft Office Suite.</li></ul>  Working Conditions:   <ul><li> Primarily office-based with standard business hours, some flexibility may be required.</li><li> Occasional client meetings or signings may occur outside of normal office hours.</li></ul>  Pay & Benefits:   <ul><li> Up to $75,000 salary - Commensurate with experience</li><li> Employee Medical Plan</li><li> Disability Insurance</li><li> Life Insurance</li></ul>  To Apply: Please submit a cover letter along with your resume and send to BrianT@GierachLawFirm.com.  Thank you for considering this opportunity.  We will contact candidates whose qualifications best match our firm’s needs.  Please, no direct inquiries or agency submissions.

Gierach Law Firm

Legal Secretary Estate Planning

Administrative Skills

Attorney

Develop and Maintain Customers

Estate Planning

File Maintenance

File Management

Health Plan

Healthcare

Legal

Life Insurance

Maintain Compliance

Microsoft Office

Multitasking

Organizational Skills

Practice Management Software

Presentation/Verbal Skills

Probate

Sales Management

Systems Maintenance

Tax Regulations

Time Management

Writing Skills

This individual will provide vital assistance to attorneys by handling case-related tasks, preparing a variety of legal documentation, and managing case files. The ideal candidate is detail-oriented, proficient in legal terminology, and understands the electronic filing procedures in Illinois District and Federal Courts.

O’Hagan Meyer LLC, a litigation law firm, is looking for an organized and professional Legal Assistant to join our law firm. This individual will provide vital assistance to attorneys by handling case-related tasks, preparing a variety of legal documentation, and managing case files. The ideal candidate is detail-oriented, proficient in legal terminology, and understands the electronic filing procedures in Illinois District and Federal Courts. This will be a full-time, hybrid position in Downtown Chicago where the first 90 days are in-office, until transitioning to hybrid work week.  Responsibilities<ul><li>Provide administrative support to lawyers in the preparation, review and filing of legal documents such as briefs, appeals, complaints, answers, etc.</li><li>Conduct thorough case research pertaining to ongoing lawsuits.</li><li>Communicate with clients on various aspects of case proceedings.</li><li>Locate, develop, and manage all case relevant information.</li><li>Draft legal documents including pleadings, discovery, motions, and briefs.</li><li>Coordinate with legal experts and serve as a liaison for all parties involved.</li><li>Schedule and prepare materials for court appearances.</li><li>Assist attorneys in case preparation by creating and maintaining organizational systems for each case.</li><li>Assist attorneys with trial preparation, develop trial exhibits, and review/organize documents for trial discovery.</li><li>Maintain attorney schedules and calendars.</li></ul>Requirements<ul><li>Bachelor's Degree, Paralegal Certificate or equivalent experience</li><li>2-5+ years of prior work experience as a legal assistant, legal secretary, or related role in litigation.</li><li>Familiarity with law, legal procedures, and protocols</li><li>Proficiency in Microsoft Office suite, Odyssey, Pacer and ECF Filing Systems.</li><li>Exceptional organizational skills, attention to detail, and ability to multitask.</li><li>Strong written and oral communication skills.</li><li>Ability to work independently but also as part of a team.</li><li>Strong understanding of client confidentiality rules.</li></ul>Salary Range: $57,000 - $70,000 O'Hagan Meyer participates in E-Verify.O’Hagan Meyer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.Benefits·       Health Care Plan (Medical, Dental, & Vision) ·       401(k) Retirement Plan·       Life Insurance (Basic, Voluntary, & AD&D)·       Paid Time Off (Vacation, Sick Leave, & Company Holidays) ·       Family Leave (Maternity, Paternity) ·       Short Term & Long-Term Disability  ·       Training & Development·       Free Food & Snacks in Office·       Wellness Resources ·       Commuter Benefits

O'Hagan Meyer

Legal Assistant (2-5+)

Legal Documents

Paralegal

Research Skills

Workable

In simple terms: You'll help a senior attorney by organizing their schedule, coordinating travel, resolving basic IT issues, and pitching in with legal support when needed. We are seeking an experienced Legal Executive Assistant to provide high-level administrative and strategic support to a senior Litigation Partner.

<h5>Legal Executive Assistant – Litigation </h5>Pay: $25–$50 per hour (DOE) Job Type: Full-Time; Temp-to-Hire Schedule: Onsite, 5 days per week Practice Area: Litigation <h5>Job Summary </h5>We are seeking an experienced Legal Executive Assistant to provide high-level administrative and strategic support to a senior Litigation Partner. This role is ideal for a proactive, adaptable professional with strong litigation knowledge, proven travel coordination experience, and the ability to support paralegals as needed in a fast-paced law firm environment. In simple terms: You'll help a senior attorney by organizing their schedule, coordinating travel, resolving basic IT issues, and pitching in with legal support when needed. <h5>Key Responsibilities </h5><ul><li>Provide high-level, strategic administrative support to a senior Litigation Partner </li><li>Coordinate complex calendars, meetings, and domestic/international travel </li><li>Manage day-to-day logistics, scheduling priorities, and expense tracking </li><li>Anticipate needs and adapt quickly to changing priorities </li><li>Assist paralegals with legal and litigation-related tasks as needed </li><li>Troubleshoot basic IT and technical issues independently </li><li>Maintain professionalism, discretion, and a positive, team-oriented attitude </li></ul><h5>Requirements </h5>Must-Have Qualifications<ul><li>Strong knowledge of legal terminology and litigation processes </li><li>Experience providing administrative support in a legal environment </li><li>Proven experience coordinating meetings and travel </li><li>Comfortable troubleshooting basic IT issues </li><li>Proactive, flexible, and willing to step in where needed </li></ul>Preferred Qualifications<ul><li>5–7 years of experience as a Legal Executive Assistant </li><li>Experience supporting senior attorneys in a fast-paced law firm or professional services environment </li></ul><h5>Benefits </h5>Benefit offerings include medical, dental, and vision insurance; life insurance; short-term disability; additional voluntary benefits; an Employee Assistance Program (EAP); commuter benefits; and a 401(k) plan. Our benefits program provides employees with the flexibility to choose coverage options that best meet their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by federal, state, or local law; and holiday pay upon meeting eligibility requirements. <h5>Related Job Titles </h5><ul><li>Legal Executive Assistant </li><li>Legal Secretary </li><li>Executive Assistant </li><li>Litigation Assistant </li></ul><h5>Skills </h5>Legal terminology • Litigation processes • Administrative support • Meeting coordination • Travel coordination • IT troubleshooting

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Transcription Jobs in Chicago, IL

Legal Secretary, Onsite Swanson Martin and Bell LLP

Legal Secretary Estate Planning Gierach Law Firm

Legal Assistant (2-5+) O'Hagan Meyer

Legal Executive Assistant LHH

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