Taylor Morrison Home CorpSenior Escrow Processor Taylor Morrison Home CorpSenior Escrow ProcessorTampa, FLzip codes, property address, spelling of names, marital status of buyers, reading Surveys for encroachments, if any, etc • Support assigned closer as needed to prepare file for closing • Prepare receipts/deposits for all funds received from customers and/or lenders • Order wire transfers and provide wiring instruction • Send and receive the funding authorization with the lender • Balance file, disburse all funds and verify wires • Prepare copies for disbursement and closing transmittals • Assist Closer/Escrow Officer with final policy disbursement, as directed • Prepare and ship closing packages: Assure that each package is complete and properly signed by all parties • Prepare documents for recording in different Counties: Assure that documents sent for recording fulfill not only the Recording Regulations, but also the Lenders requirements, verify legals and acknowledgements • Distribute Loan and Owners Policies and recorded documents to the buyer and lender • Verifying all tasks are complete • Manage Check Audit lists • Works on problems of moderately complex scope where action requires a review of a variety of factors • Mentor/train other escrow processors and escrow assistants • Strong understanding of concepts, practices and procedures of escrow/title industry • Assist branch manager with administrative tasks as requested • Perform other duties as assigned. • Prepare tasking and send opening letters and "thank you" acknowledgements to all parties • Manage title commitment requests and updates to the proposed insureds in the timeframe and distribute to all parties • Order title commitments and distribute to all parties • Order and update payoff/assumption statements as requested • Clear title requirements • Open refinance orders • Receive builder report, order survey, contact the lender, obtain hazard insurance, enter basic order information on automated system • Order HOA information, schedule and coordinate times for closings • Monitor termite inspection requests and other required inspection information • Answer Customers' questions and/or telephone calls concerning the administrative process of the parties' transactions; and answer real estate agents' questions and/or telephone calls concerning the status of their pending files • Assist with pre-closing files: Assure that all information is accurate and matches the original Purchase Contract, e.g.
Hire TalentNewAdministrative Assistant Hire TalentAdministrative AssistantTampa, FLGeneral Clerical Support: provide all general administrative support to include mail processing support, interoffice packets and overnight / courier service to area office and Milwaukee, maintain postage meter, fax distribution, routine filing with adherence to record retention policies, maintenance of office supply stock levels, maintenance of branch petty cash and issuance of branch checks. Human Resources Support: may be responsible for new hire processing, including orientation, introduction to company benefits and processes, i.e. time and expense reporting, etc., maintain applicant flow logs, coordinate local Workers Compensation Claims to Area office for processing.
Padmore Global Connections LLCNewAdministrative Assistant-Clerk Padmore Global Connections LLCAdministrative Assistant-ClerkLakeland, FLSoftware: Using a variety of accounting, word processing, graph presentation and data base software application, including Micro Soft Office, Outlook, Excel, Word. FL-Lakeland-DCF-Child Care Regulation - Office of Licensing-Admin Asst/Clerk .
Kimley-HornAdministrative Assistant Kimley-HornAdministrative AssistantTampa, FloridaResponsibilities: Assist with word processing including revising client proposals and fee estimates, scope of services, forms, progress reports, and other project documents. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 18 years!
Leading Edge ConnectionsDispatch Call Center Agent Leading Edge ConnectionsDispatch Call Center AgentTampa, FLRemoteHardware/Software RequirementsTo be successful in this role, you must have your own computer and home office setup that meets the following minimum specifications: Personal computer (laptop or desktop only; no Chromebooks, MacBooks, iPads, netbooks, or tablets). LEC provides a new way to leverage technology, a new way to experience employment, a new type of client relationship, and a culture that truly is *FOR The People*.
Polk County FLNewSenior Video Production Specialist - Communications Polk County FLSenior Video Production Specialist - CommunicationsBartow, FL$59,404.80–$89,107.20 / yearDemonstrated advanced proficiency in proper use of video production equipment, strong script writing skills, non-linear editing software (Adobe Premiere Pro, After Effects and Photoshop), directing, graphics, audio, waveform monitor, vector scope, traffic and automated playback, troubleshooting of equipment, word processing and scripting programs. Graduate of an accredited (4) four-year college or university with major course work in communications, television, public relations or a closely related field and five (5) years progressive experience in video and digital media program development and production.
Innovativ PharmaNewAdministrative Assistant Innovativ PharmaAdministrative AssistantLakeland, FLAs leaders in providing ancillary products to the healthcare market, we continuously strive to support healthcare professionals and foot the resilience of patients who depend on our cutting-edge solutions. We invite you to join us as we continue to pioneer new markets and develop targeted medicines that help millions of individuals.
Innovativ Pharma, Inc.Administrative Assistant Innovativ Pharma, Inc.Administrative AssistantLakeland, FLAs leaders in providing ancillary products to the healthcare market, we continuously strive to support healthcare professionals and foot the resilience of patients who depend on our cutting-edge solutions. We invite you to join us as we continue to pioneer new markets and develop targeted medicines that help millions of individuals.
Enterprise HoldingsNewAdministrative Assistant - Tampa International Airport Enterprise HoldingsAdministrative Assistant - Tampa International AirportTampa, FLLouis, Enterprise Mobility together with its affiliate Enterprise Fleet Management manages a diverse fleet of 2.4 million vehicles and accounted for nearly $39 billion in revenue through a network of more than 9,500 fully-staffed neighborhood and airport rental locations in more than 90 countries and territories. Enterprise Mobility and its affiliates offer extensive car rental, carsharing, truck rental, fleet management, retail car sales, as well as travel management and other transportation services, to make travel easier and more convenient for customers.
Enterprise Holdings IncAdministrative Assistant Tampa International Airport Enterprise Holdings IncAdministrative Assistant Tampa International AirportTampa, FLLouis, Enterprise Mobility together with its affiliate Enterprise Fleet Management manages a diverse fleet of 2.4 million vehicles and accounted for nearly $39 billion in revenue through a network of more than 9,500 fully-staffed neighborhood and airport rental locations in more than 90 countries and territories. Enterprise Mobility and its affiliates offer extensive car rental, carsharing, truck rental, fleet management, retail car sales, as well as travel management and other transportation services, to make travel easier and more convenient for customers.
Enterprise MobilityNewAdministrative Assistant - Tampa International Airport Enterprise MobilityAdministrative Assistant - Tampa International AirportTampa, FLLouis, Enterprise Mobility together with its affiliate Enterprise Fleet Management manages a diverse fleet of 2.4 million vehicles and accounted for nearly $39 billion in revenue through a network of more than 9,500 fully-staffed neighborhood and airport rental locations in more than 90 countries and territories. Enterprise Mobility and its affiliates offer extensive car rental, carsharing, truck rental, fleet management, retail car sales, as well as travel management and other transportation services, to make travel easier and more convenient for customers.
Moffitt Cancer CenterNewFaculty Administrative Assistant Moffitt Cancer CenterFaculty Administrative AssistantTampa, FLThe Faculty Administrative Assistant achieves results by utilizing strong communication skills, both written and verbal, interpersonal skills, including teamwork and technical skills, including organization and utilization of competencies in various software programs. The Faculty Administrative Assistant represents and supports the mission, philosophy and goals of the Cancer Center and applies organizational and administrative skills associated with the efficient operation of the Cutaneous Oncology Program Admin.
Monster EnergyNewAdministrative Assistant Monster EnergyAdministrative AssistantLakeland, FL$21–$25 / hourRepresent the team both internally and externally, interfacing with staff at all levels with the highest level of professionalism and in a manner that reflects positively on the organization. Attend to sensitive matters with a high level of confidentiality and discretion while fostering positive relations with internal customers and co-workers.
Cal-Am Properties IncProperty Administrative Assistant #114 Cal-Am Properties IncProperty Administrative Assistant #114Tampa, FLDuties of the Administrative Assistant include providing support to our managers, employees, and residents and assisting in daily office needs and managing our community office's general administrative activities. Formed in 1988, Cal-Am Properties, Inc. is one of the largest privately held operators of RV resorts, manufactured home communities and apartment communities in the United States.
Road & Rail ServicesTrack Worker/ Administrative Assistant Road & Rail ServicesTrack Worker/ Administrative AssistantMulberry, FLOther days may involve spending time outdoors around active rail operations, assisting with field documentation, supporting crews, conducting site visits, or helping keep projects organized and moving forward. Responsibilities include processing payroll, assisting with onboarding and new hire paperwork, maintaining employee records, performing data entry, preparing reports, and helping ensure compliance documentation is accurate and up to date.
Rockstar Powersports BrandonNewDesk Assistant Rockstar Powersports BrandonDesk AssistantTampa, FLDaily work performed under the direct supervision of the Sales Management Team and requires a high degree of accuracy and discretion, as many of the documents handled are extremely sensitive. In addition to the outlined essential job functions, the employee is required to complete all additional tasks assigned by his/her supervisor, as the supervisor sees fit for the position.
Rockstar Powersports St. PeteNewDesk Assistant Rockstar Powersports St. PeteDesk AssistantTampa, FLDaily work performed under the direct supervision of the Sales Management Team and requires a high degree of accuracy and discretion, as many of the documents handled are extremely sensitive. In addition to the outlined essential job functions, the employee is required to complete all additional tasks assigned by his/her supervisor, as the supervisor sees fit for the position.
Human Capital Resources and ConceptsSenior Administrative Assistant Human Capital Resources and ConceptsSenior Administrative AssistantWinter Haven, FLFull timeHuman Capital Resources and Concepts (HCRC) is a premier consulting firm specializing in resource management and mission-critical solutions for federal organizations, including the Department of Defense and Intelligence Community. We are seeking a highly skilled and experienced Senior Administrative Assistant to support our Headquarter office and the executive team with a range of advanced administrative and organizational tasks.
Diocese of OrlandoNewAdministrative Assistant Diocese of OrlandoAdministrative AssistantLakeland, FLSchedules and arranges meetings and appointments; drafts and types business correspondence; organizes department meetings; makes travel arrangements; takes dictation and transcribes letters, minutes, and statements; answers and screens telephone calls; assists staff, visitors and others. Coordinates the activities of other clerical staff in the department for telephone coverage, vacation coverage, daily break and lunch coverage, and distribution of clerical workload; may conduct meetings with other departmental clerical staff to enhance communication and discuss and clarify administrative and secretarial issues, as needed.
Universal Engineering SciencesNewAdministrative Assistant I Universal Engineering SciencesAdministrative Assistant ITampa, FLWho We Are: At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. The Administrative Assistant plays a vital role in supporting daily operations, ensuring efficiency, organization, and effective communication within the department.
Carteret ManagementNewAdministrative Assistant, Leasing Carteret ManagementAdministrative Assistant, LeasingTampa, FLOperations: Assist in oversight of community, including marketing & leasing, monitoring work orders, handling resident concerns or issues, working closely with resident through the recertification process, collect and enter rental payments, manage waiting list and applications. Carteret Management is seeking an ADMINISTRATIVE ASSISTANT who will work closely with the property manager to oversee operations at Metro 510 , an apartment community conveniently located in downtown, Tampa, FL.
Florida Southern CollegeNewAdministrative Assistant Florida Southern CollegeAdministrative AssistantLakeland, FLConsistently ranked among the top regional institutions in the South by U.S. News & World Report and recognized by The Princeton Review, Florida Southern equips students to lead lives of positive and consequential impact through dynamic, engaged learning in its iconic setting and beyond. As the oldest private college in Florida, Florida Southern College is a nationally recognized liberal arts institution located in Lakeland, enrolling approximately 3,500 students across more than 70 undergraduate and graduate programs.
Aspen Careers, LLCLegal Administrative Assistant - Trust & Estates Aspen Careers, LLCLegal Administrative Assistant - Trust & EstatesTampa, FLThis opportunity is ideal for a detail-oriented legal professional with experience supporting trust & estate litigation and corporate real estate attorneys in a fast-paced law firm environment. The firm is seeking a highly organized, team-oriented professional who thrives in a collaborative setting and takes pride in providing exceptional administrative and client support.
One Path Career PartnersAdministrative Assistant One Path Career PartnersAdministrative AssistantTemple Terrace, FLTo be considered for this position, you'll have a high school diploma and a minimum of 2 years of experience in administrative knowledge required. In this full time, contract opportunity, you’ll perform various administrative and clerical support for specific functions or management within a department.
University of South FloridaAdministrative Specialist University of South FloridaAdministrative SpecialistTampa, FLUSF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. Support purchasing requirements for department, researching items and obtaining price quotes, entering information into university systems, receiving purchase orders, and maintaining P-Card information as required.
Triage-PartnersAdministrative Assistant Triage-PartnersAdministrative AssistantTampa, FLFull timeWith an unwavering focus on customer successand a team of talented professionals who drive our success, we deliver a full range of services including fiber and cable installation, telecom construction, engineering design, and integrated supply chain software solutions. Serving as a key resource for leadership and corporate staff, the Administrative Assistant ensures office logistics and administrative functions are managed efficiently and professionally.
Shriners Children'sSenior Administrative Assistant, Executive Office (Temp to Perm) Shriners Children'sSenior Administrative Assistant, Executive Office (Temp to Perm)Tampa, FloridaThe ideal candidate will demonstrate exceptional organizational, communication, multitasking, and problem-solving abilities, maintain professionalism in a fast-paced environment, and proactively support the overall effectiveness and daily operations of the department in the Executive Vice President’s office. Employees in a FT or PT status (40+ hours per pay period) will also be eligible for paid time off, life insurance, short term and long-term disability and the Flexible Spending Account (FSA) plans and a Health Savings Account (HSA) if a High Deductible Health Plan (HDHP) is elected.
Human Capital Resources and ConceptsRecruiter/Administrative Assistant Human Capital Resources and ConceptsRecruiter/Administrative AssistantWinter Haven, FLFull timeHuman Capital Resources and Concepts is seeking a motivated and detail-oriented Recruiter/Administrative Assistant to join our team. HCRC) is a consulting firm that specializes in resource management capabilities that are utilized in all federal organizations.
Arizona College of NursingNewAdministrative Assistant-Campus Operations Arizona College of NursingAdministrative Assistant-Campus OperationsTampa, FloridaProvides high-level administrative support by conducting research, handling information requests, and preparing statistical reports, expense reports, purchase orders, memos, letters, and other documents using Word, spreadsheet, database, or presentation software. Performs general clerical duties such as organizing, filing, shredding, and photocopying documents; maintains office files, student files, and other appropriate records; orders office and medical supplies, and faculty desk copies.
Arizona College of NursingNewAdministrative Assistant Campus Operations Arizona College of NursingAdministrative Assistant Campus OperationsTampa, FLProvides high-level administrative support by conducting research, handling information requests, and preparing statistical reports, expense reports, purchase orders, memos, letters, and other documents using Word, spreadsheet, database, or presentation software. Performs general clerical duties such as organizing, filing, shredding, and photocopying documents; maintains office files, student files, and other appropriate records; orders office and medical supplies, and faculty desk copies.
SteadfastDispatcher / Administrative Assistant SteadfastDispatcher / Administrative AssistantSan Antonio, FLCreate weekly and monthly reports as needed and as directed by Customer Business Manager including cost savings reports, work order summary and status reports and work order labor reports. Obtain data from available systems including the CMMS and other JCI systems including NxGen and data provided by account team to include in the report analyze and format data as needed to import into the reporting template.
Polk State CollegeNewSchool Secretary Polk State CollegeSchool SecretaryLakeland, FL$33,592–$43,290 / yearAssists in the daily operation of an office or department by answering phones, processing correspondence, assisting students, faculty and staff, filing and processing income and providing general office administrative support. Devises action plans to complete tasks relative to department personnel, resolves routine questions and problems, and refers more complex issues to higher levels.
The Catholic Diocese of St. PetersburgAdministrative Assistant to the Principal - Nativity Catholic School The Catholic Diocese of St. PetersburgAdministrative Assistant to the Principal - Nativity Catholic SchoolBrandon, FLThe Administrative Assistant to the Principal provides high-level executive and operational support to ensure the efficient, professional, and compliant functioning of the school’s administrative office. The individual employed in this capacity reports directly to the Principal and works closely with the administration, faculty, school staff, parish staff, families, and diocesan representatives.
Express Employment Professionals DefunctNewAdministrative Assistant - Quickbooks Experience REQUIRED- 30 HRS/Week Express Employment Professionals DefunctAdministrative Assistant - Quickbooks Experience REQUIRED- 30 HRS/WeekTampa, FL$17–$19 / hourThis role is ideal for someone with strong customer service skills, excellent attention to detail, and hands-on experience using QuickBooks for invoicing. Our staffing agency is seeking a reliable and customer-focused Administrative Assistant to support one of our Tampa-based clients.
Florida Neurovascular Institute PaMedical Administrative Assistant Florida Neurovascular Institute PaMedical Administrative AssistantTampa, FLThe ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best.
Florida Neurovascular Institute PaAdministrative Assistant Florida Neurovascular Institute PaAdministrative AssistantTampa, FLThe ideal candidate is highly organized with excellent digital and verbal communication skills and a friendly demeanor. Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint, Excel spread sheet .
Carteret Management CorpAdministrative Assistant, Leasing Carteret Management CorpAdministrative Assistant, LeasingSeffner, FLAs a Leasing Administrative Assistant, you will work closely with the Leasing Manager for an apartment community conveniently located in Seffner near Dr. Martin Luther King Jr. If you are a motivated individual with a passion for providing exceptional customer service and a desire to learn and grow in the property management industry, we encourage you to apply for this exciting opportunity.
DewberryAdministrative Assistant DewberryAdministrative AssistantLakeland, FloridaOnly recipients of an offer of employment from Dewberry, will be required to submit to a background screening which may include, but is not limited to, employment verification, educational and other credential verification, driving record check, criminal background check, and an investigative consumer report. Manage travel for Business Unit Manager and senior managers, including submitting and tracking expense reimbursement.
Ogletree DeakinsPractice Assistant Ogletree DeakinsPractice AssistantTampa, FloridaUnder general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S. We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.
Monk Law Group, PLLCLegal Administrative Assistant Monk Law Group, PLLCLegal Administrative AssistantLakeland, FLFull timeThe Legal Administrative Assistant serves a supporting role to the Managing Attorney and Office Manager with day-to-day office support, and is primarily responsible for managing email correspondence to and from the firm. Able to work in-person at our Lakeland office (with the possibility of some remote/hybrid work); Strong organizational skills; Willingness to learn basic legal drafting etiquette; Self-discipline; and, Critical and independent thinking.
HinesNewAdministrative Assistant HinesAdministrative AssistantTampa, FLOur diverse portfolio spans $93.2 billion¹ of assets across such property types as living, office, retail, mixed-use, logistics and life science projects – all designed to enhance value, connection and inspiration. While our projects are renowned for enhancing cities and pioneering sustainable practices, we recognize that the true driving force behind Hines' success is our 5,000 dedicated employees in 30 countries who draw on our 65-year history to build the world forward.
MHC Equity Lifestyle PropertiesNewLegal Administrative Assistant MHC Equity Lifestyle PropertiesLegal Administrative AssistantTampa, FLExperience & skills you'll need:* Associates degree, or the equivalent combination of education and experience.* Paralegal certification or related coursework preferred.* 1+ year of experience in a legal environment.* What you'll do:The Legal Administrative Assistant supports the legal team with respect to the day-to-day clerical, administrative and operational functions of the office.
Polk State CollegeLearning Resources Assistant, Senior (Lakeland) Polk State CollegeLearning Resources Assistant, Senior (Lakeland)Lakeland, FL$15–$18.06 / hourThe Senior Learning Resources Assistant provides a wide variety of clerical, operational support, and student/faculty assistance duties in a large and busy Learning Resource Center. Assists patrons, in-person or via telephone with LRC information and with the borrowing and returning of library materials including charge and discharge transactions, overdue materials, recovery, and record keeping.
BayCare Health SystemAdministrative Assistant BMG - Tampa BayCare Health SystemAdministrative Assistant BMG - TampaTampa, FLOur network consists of 16 community-based hospitals, a long-term acute care facility, home health services, outpatient centers and thousands of physicians. Manage the Director's schedule to include travel arrangements, coordinating meetings and appointments, and screening telephone calls.
SteadfastJr. Dispatcher Administrative Assistant SteadfastJr. Dispatcher Administrative AssistantSan Antonio, FLUplifting Air amp; Services is looking for a Junior Dispatcher amp; Administrative Assistant to join our growing team. If you enjoy problem solving, working with a team, and want to build a career in office administration or operations, this role is a great place to start.
CEI ServicesNewAdministrative Assistant CEI ServicesAdministrative AssistantTAMPA, FloridaFounded in 1987, MasTec Civil (formerly known as Condotte America), a MasTec Company, is a heavy highway contractor specializing in the construction of complex transportation projects that include roadway, bridges, interchanges, mass transit, and tolling facilities. Overview: The Administrative Assistant provides administrative support to on-site project management and staff, including administrative functions, accounting reporting and serve as a liaison for employees.
Cross Environmental Services Inc.Administrative Assistant - bilingual (Spanish/English) Cross Environmental Services Inc.Administrative Assistant - bilingual (Spanish/English)Zephyrhills, FLThe ideal candidate will have strong communication and organizational skills, as well as the ability to work independently and efficiently in a fast-paced environment. At Cross Environmental Services Inc., we are looking for a detail-oriented and organized Administrative Assistant to join our team.
FloWorks International LLCNewAdministrative Assistant - Sunbelt Supply FloWorks International LLCAdministrative Assistant - Sunbelt SupplyLakeland, FLWe provide in-house valve automation services, including CAD design and drawings, machine, fabrication, assembly shops featuring CNC machinery, and automation repair work. Manages daily administrative operations, including handling inquiries, overseeing data entry, generating reports, and coordinating general office services.