Accounts Payable Coordinator

Client Overview:
Our client is a well-established and growing organization located in New York City, seeking a detail-oriented and organized Accounts Payable Coordinator to join their Accounting and Finance team. This is an excellent opportunity for an accounting professional looking to expand their experience in accounts payable, strengthen their financial skills, and contribute to a collaborative and fast-paced work environment.

Salary/Hourly Rate:
$22/hr - $25/hr, Depending on experience and qualifications.

Position Overview:
The Accounts Payable Coordinator will be responsible for supporting daily accounts payable operations, processing invoices, maintaining accurate financial records, and ensuring timely vendor payments. The ideal candidate will have strong organizational skills, excellent attention to detail, and experience working with accounting software. This hybrid position offers an opportunity to gain hands-on experience in a corporate accounting environment while collaborating with the broader Finance team.

Responsibilities of the Accounts Payable Coordinator:

• Process and review vendor invoices for accuracy, completeness, and proper authorization.
• Enter invoices and payment information into the accounting system.
• Match purchase orders, invoices, and receiving documents to ensure accurate payment processing.
• Assist with preparing and processing vendor payments, including ACH transfers, wire transfers, and checks.
• Maintain accurate accounts payable records and supporting documentation.
• Reconcile vendor statements and investigate discrepancies.
• Respond to vendor inquiries regarding invoice status, payment schedules, and outstanding balances.
• Monitor accounts payable aging reports and assist with resolving overdue invoices.
• Assist with month-end closing procedures, including accounts payable reconciliations.
• Review and process employee expense reports in accordance with company policies.
• Maintain organized electronic and physical financial records.
• Collaborate with internal departments to resolve invoice discrepancies and payment issues.
• Support the accounting team with additional administrative and financial tasks as needed.

Required Experience/Skills for the Accounts Payable Coordinator:

• 1 - 2 years of accounts payable, bookkeeping, or related accounting experience.
• Understanding of accounts payable processes and basic accounting principles.
• Experience processing invoices, reconciling vendor statements, and maintaining financial records.
• Proficiency in Microsoft Excel, including basic formulas, data entry, and spreadsheet management.
• Familiarity with accounting software such as QuickBooks, NetSuite, SAP, or similar platforms.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively within a team.
• Comfortable working in a hybrid office environment.

Preferred Experience/Skills for the Accounts Payable Coordinator:

• Experience working in a corporate accounting or finance department.
• Familiarity with three-way matching of purchase orders, invoices, and receiving documents.
• Experience processing high volumes of invoices.
• Knowledge of general ledger coding and account reconciliations.
• Experience with ERP systems such as NetSuite, SAP, or Oracle.
• Intermediate Microsoft Excel skills, including VLOOKUP and pivot tables.
• Familiarity with ACH payments, wire transfers, and vendor management.
• Experience assisting with month-end closing procedures.
• Understanding of Generally Accepted Accounting Principles (GAAP).

Education Requirements:

• Associate's degree in Accounting, Finance, Business Administration, or a related field is preferred.
• Bachelor's degree in Accounting or Finance is a plus.
• Equivalent professional experience in accounts payable or accounting will also be considered.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

Job Wrapping ID: #LI-AJ3

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EOE/M/F/D/V/SO

Position ID: 412584