Prepare and remit annual 1099's • Prepare monthly, quarterly, and yearly sales and use tax returns • Maintain all accounts payable reports, spreadsheets and files • Reconcile AP aging to general ledger • Prepare monthly bank and credit card reconciliations • Prepare analysis of vendor or customer accounts as required • Assist fellow team members and department managers with issues, as needed • Review all work orders for appropriate charges before requesting purchase orders or posting of invoice for payment • Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables’ data • Reconcile daily deposits • Prepare rebuttals to chargebacks • Reconcile the accounts receivable ledger to ensure all payments are accounted for • Facilitate payment of invoices due by sending bill reminders and contacting clients • Help maintain financial policies and procedures within the accounting department to attain maximum efficiency and effectiveness • Prepare journal entries as required • Perform month end close processes • Assist with external audits, including responding to inquiries • Other duties as assigned . Essential Duties and Responsibilities: • Reconcile electronic payments in AP to the general ledger, and bank system • Process credit card transactions, ensuring proper approvals, documentation, and coding • Create accounts payable bills and enter into the accounting system • Ensure all supporting invoices are processed timely and accurately by location employees • Maintain vendor records, including obtaining W-9s, updating records with tax status and tax IDs.