Administrative Aide
Salary
$22.27 - $24.49 Hourly
Location
Milton, FL
Job Type
Full-Time
Job Number
01753
Department
County Commissions
Opening Date
07/20/2026
Closing Date
7/27/2026 4:30 PM Central
General Description
Provides responsible administrative and analytical work assisting Elected Officials and County Administration.
Essential Job Functions
Essential functions are fundamental job duties. They do not include marginal tasks which are also performed but are incidental to the primary functions. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position, nor does every position allocated to the class necessarily perform every duty listed. Personal characteristics required of all employees such as honesty, industry, sobriety and the ability to get along with others, are presumed qualities and may not be listed specifically.
ESSENTIAL PHYSICAL, VISUAL AND COMMUNICATION SKILLS:
The physical requirements are that of sedentary work and include exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Walking and standing are required occasionally. Requires repetitive motion of the wrists, hands and/or fingers. Requires fingering to include picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand as in handling. Required to operate a motor vehicle to attend offsite community events and meetings.
Requires close visual acuity to perform an activity such as: preparing and analyzing data and figures. Transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes.
Requires the expression or exchange of ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to others accurately, loudly or quickly. Requires perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication and to make the discriminations in sound.
ENVIRONMENTAL CONDITIONS:
The working environment involves everyday risks or discomforts that require normal safety precautions and is nearly absent of potentially disagreeable elements, such as irate customers, outdoor weather conditions, excessive noise, extreme temperatures, odors, dust, etc. The employee is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of business English, spelling, arithmetic and office practices and procedures; database software; internet, spreadsheet, word processing and presentation software; methods and relevant County policies, procedures, ordinances and state and local laws.
Required to operate a personal computer, calculator and word processing, spreadsheet and/or database programs; creative writing, public speaking, business writing; proofreading and editing.
Required to plan, coordinate and organize special projects, programs and activities; perform tasks independently within the scope of established procedures and Board policies; read and comprehend moderately complex instructions, short correspondence, and memos; write correspondence; to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization; make arithmetic computations and tabulations accurately and with reasonable speed; effectively represent the County and the department in answering questions, responding to inquiries, providing assistance, and dealing with concerns from the public, community organizations, other County staff and other agencies; establish and maintain effective working relationship with officials, outside agencies, employees and public.
Minimum & Preferred Qualifications
Associate degree in Business or Public Administration or closely related field; supplemented by two (2) years of progressively responsible administrative or clerical experience; or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Must be computer literate. Experience with Microsoft Word and Excel is required. Experience with PowerPoint and Access is preferred. Requires a minimum typing speed of 35 cwpm. Administrative or clerical experience for executive management is preferred. Experience with a state/local government is preferred.
LICENSURE AND/OR CERTIFICATIONS:
Requires a valid driver license at the date of hire and maintain said license while employed in this position.
Supplemental Information
Applicants must have at least the minimum educational documentation and/or certifications (requested within the job description) uploaded with their application to be eligible for consideration. Documentation may be uploaded at the time of application, scanned and emailed, faxed, or hand-delivered.
NOTE:The information given on your application will be evaluated against the minimum qualifications of the job description. After all applications are evaluated, your name will be placed on the employment list and sent to appropriate hiring authority for consideration.
The online application and complete job descriptions can be viewed at www.santarosa.fl.gov Complete job descriptions may also be obtained at the Human Resources office located at 6495 Caroline Street, Suite H Milton, FL 32570.
Candidates may be asked to demonstrate knowledge and skills related to the position during the interview process.
A Drug Free Workplace/EQUAL OPPORTUNITY EMPLOYER /Veterans Preference will be given in accordance with Florida Statutes.
HOLIDAYS: Employees receive 11 paid holidays.
ANNUAL LEAVE:
0-4 years - Employee is eligible to earn up to 104 hours per year. (4 hours per pay period)
5-9 years - Employee is eligible to earn up to 130 hours per year. (5 hours per pay period)
10-14 years - Employee is eligible to earn up to 156 hours per year. (6 hours per pay period)
15-19 years - Employee is eligible to earn up to 182 hours per year. (7 hours per pay period)
20+ years - Employee is eligible to earn up to 208 hours per year. (8 hours per pay period)
SICK LEAVE: Employee is eligible to earn up to 104 hours per year. (4 hours per pay period)
HEALTH INSURANCE: Choice between three (3) health plan options.
DENTAL INSURANCE: Employee has the opportunity to purchase dental insurance.
VISION INSURANCE: Plan may be purchased by employees and their eligible family members.
FLEXIBLE BENEFITS: Consists of Health, Dental, Cancer, Short Term and Long Term disability. These benefits may be purchased by employees on a pre-tax basis.
LIFE INSURANCE: FREE policy for $25,000
SUPPLEMENTAL LIFE INSURANCE: Employee may purchase additional life and accidental death insurance through group rates.
TAX-FREE SPENDING ACCOUNTS: Tax-free spending accounts to help pay for health care and dependent care expenses.
RETIREMENT: As a Florida Retirement System (FRS) member, employees pay 3% of gross salary on a pre-taxed basis with the County contributing the remaining amount. Eligibility depends on option chosen; either 1 or 8 years to vest.
DEFERRED COMPENSATION: Tax deferred savings plan available for retirement purposes. Employee pays full cost.
SOCIAL SECURITY: Social Security Retirement, Disability, and Insurance Benefits.
CREDIT UNION: Banking services including checking, savings, and loans available per credit union policy.
JURY DUTY: Paid leave for jury duty.
BEREAVEMENT LEAVE: Up to three (3) days leave for death in immediate family.
EMPLOYEE ASSISTANCE PROGRAM: FREE confidential counseling and referral service for employees and their families. Three visits per year for each employee and immediate family members.
UNIFORMS: FREE uniforms for those required to wear uniforms.
EDUCATIONAL OPPORTUNITIES: Full and partial reimbursement of tuition cost for approved course work.
SICK LEAVE POOL: Paid leave, up to 480 hours, awarded for absence due to health emergency.
01
Are you legally authorized to work in the United States?
02
Will you now or in the future require sponsorship to work within the United States?
03
Please indicate your highest level of education completed.
04
If you indicated completion of a degree, please provide your major and/or minor (if none, enter "N/A") in the space provided.
05
Please indicate your years of progressively responsible administrative or clerical experience.
06
Please describe your progressively responsible administrative or clerical experience (if none, enter "N/A") in the space provided.
07
Please indicate your level of proficiency with a computer.
08
Please select below any Microsoft programs you have experience with.
09
Can you type a minimum of 35 words per minute? Please note, a typing test may be required
10
Do you have administrative or clerical experience for executive management?
11
If you answered "Yes" to the previous question, please describe your administrative or clerical experience for executive management (if "No", enter "N/A") in the space provided.
12
Do you have work experience with a state or local government?
13
If you answered "Yes" to the previous question, please indicate the name(s) of the organization(s) and position(s) held with a state or local government (if "No", enter "N/A") in the space provided.
14
Do you have a valid driver license?
Required Question
Employer Santa Rosa County
Address 6495 Caroline Street, Suite H
Milton, Florida, 32570
Phone (850) 983-1948
Website http://www.santarosa.fl.gov