Administrative Assistant

Administrative Assistant
Location: Boston, MA 02210
Schedule: Hybrid – 4 days onsite / 1 day working from home
Hours: Typically 8:00 AM–5:00 PM | 40 hours per week
Pay: Up to $35.00 per hour
Position Summary:
The Panther Group is seeking an organized, professional Administrative Assistant to support a financial services organization in Boston. This role will provide administrative coverage across professionals and teams, with a strong focus on calendar management, meeting coordination, travel arrangements, and daily office support.

The ideal candidate has direct experience managing another person’s calendar, strong Microsoft Outlook skills, and the ability to communicate confidently with senior-level professionals. You should be comfortable managing changing priorities while maintaining accuracy, discretion, and consistent follow-through.

This position requires working onsite in Boston four days per week, with one day working from home.
Responsibilities:

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  Manage calendars, schedule meetings, resolve scheduling conflicts, and accommodate changes.
  
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  Coordinate meetings with internal and external participants, including logistics and preparation materials.
  
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  Arrange domestic and international travel and prepare detailed itineraries.
  
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  Prepare presentations, reports, meeting packets, and other business materials.
  
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  Process expense reports and maintain accurate administrative records.
  
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  Handle correspondence, mail, filing, and routine administrative requests.
  
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  Assist with projects, special events, and visitor coordination.
  
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  Build effective working relationships with colleagues and external contacts.
  
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  Adapt to changing support needs while managing deadlines and priorities.
  
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  Handle confidential information with professionalism and discretion.
  

Qualifications:

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  Two or more years of administrative experience preferred.
  
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  Candidates with less experience are encouraged to apply if they have prior administrative or professional work experience and strong communication and organizational skills.
  
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  Direct experience managing another person’s calendar is required.
  
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  Strong Microsoft Outlook skills for email, scheduling, and meeting coordination.
  
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  Advanced proficiency in Microsoft Word, Excel, and PowerPoint.
  
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  Strong attention to detail, time management, and problem-solving skills.
  
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  Professional communication skills and the ability to interact with senior-level individuals.
  
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  Ability to manage multiple priorities and accommodate last-minute changes.
  
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  Experience supporting multiple professionals is preferred.
  
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  Financial services, investment management, professional services, or relevant hospitality experience is preferred.
  
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  Ability to commute to Boston four days per week and work overtime when business needs require.
  
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  U.S. citizenship or permanent residency required.
  

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