Administrative Assistant, DPT

Administrative Assistant, Doctor of Physical Therapy (DPT) Program

COMPENSATION & BENEFITS

Expected Pay Range: $19-$21 per hour

(Pay is commensurate with experience and qualifications.)

Benefits & Perks:

RMU offers a comprehensive benefits and perks package, which includes:

• Four weeks of paid holidays in addition to accrued paid time off
• Comprehensive medical, dental, and vision coverage
• Employer‑matched HSA and 401(k) with immediate vesting
• Life and disability insurance
• Tuition discounts, tuition reimbursement, and professional development funding
• Mental health counseling and wellness resources
• Financial wellness coaching and retirement planning support

WORK ENVIRONMENT & SCHEDULE

This is an on-campus administrative position in a typical professional office environment at Rocky Mountain University in Provo, Utah. The role performs primarily sedentary work, regularly uses a computer and standard office equipment, and may occasionally exert up to 10 pounds of force

ABOUT THE ROLE

This position supports DPT faculty and students and helps coordinate the day-to-day operations of the Doctor of Physical Therapy Department and Program. Working closely with program leadership and other DPT administrative staff, this role provides dependable administrative, financial, student, faculty, and event support.

WHY THIS ROLE MATTERS

Accurate records, timely purchasing and expense processing, organized program operations, and responsive support help faculty focus on teaching and enable students to move successfully through the DPT program. This position connects people, information, and resources across the department and the university.

WHAT YOU WILL DO

• Coordinate purchasing of lab and office supplies, monitor inventory, and help ensure needed materials are available.
• Prepare, submit, and electronically file expense reports; reconcile department credit cards each month.
• Log and track program expenditures and faculty development and travel expenses; provide monthly budget-status information to the Program Director.
• Maintain department equipment and supply inventories across labs, storage rooms, and classrooms.
• Provide administrative support to program leadership, faculty, and adjunct faculty, including conference registration, travel processing, projects, course materials, copying, and distribution.
• Support DPT students, maintain student files and required forms, maintain picture rosters and contact information, and track immunization records.
• Partner with DPT administrative colleagues on shared projects, meeting minutes, interview days, admissions activities, clinical education support, and student events such as orientation, the white coat ceremony, and commencement.
• Maintain department and student birthday calendars and perform general office duties, including phone coverage, filing, scanning, copying, and communication with other departments.
• Help schedule patients for the student-led pro-bono clinic

WHAT WE ARE LOOKING FOR

Education

• Bachelor's degree from an accredited institution.

Experience

• Previous administrative assistant or administrative support experience.

Skills & Knowledge

• Proficiency with Microsoft Office, email and document platforms, internet tools, Windows, and database systems.
• Excellent written and verbal communication skills, with the ability to communicate professionally and safeguard confidential information.
• Strong attention to detail, organization, multitasking, and time-management skills.
• Ability to collaborate effectively with administrative staff, faculty, students, and other university departments.
• Ability to perform basic math, work with decimals, ratios, and percentages, and interpret routine data and instructions.
• A student- and customer-centered approach, sound judgment, initiative, integrity, and financial accountability.

PREFERRED QUALIFICATIONS

• Fluent in Spanish
• Experience providing administrative support in higher education, health professions education, or an academic program.
• Experience with purchasing, expense reports, credit-card reconciliation, budget tracking, student records, or event coordination.
• Experience supporting faculty, students, admissions activities, clinical education, or academic ceremonies.

ABOUT ROCKY MOUNTAIN UNIVERSITY OF HEALTH PROFESSIONS

Rocky Mountain University of Health Professions (RMU) is a graduate‑level institution dedicated to advancing healthcare education, research, and service. The university prepares healthcare professionals through evidence‑based curricula, collaborative learning, and a commitment to ethical and inclusive practice.

RMU values innovation, service, and continuous improvement, supporting faculty and staff who contribute to a learning environment focused on student success and community impact.

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EQUAL OPPORTUNITY & ACCOMMODATION

RMU is an equal opportunity employer and is committed to creating an inclusive and accessible workplace. We provide reasonable accommodations to qualified individuals with disabilities and comply with all applicable federal, state, and local laws.

Employment with the university is at‑will, unless otherwise provided by applicable state law.