Administrative Assistant II (for Staff)-Recruited

Financial and Administrative Assistant

Epitec is seeking a Financial and Administrative Assistant to provide administrative and financial support within a fast-paced academic environment. This position will support a financial team with payment processing, reimbursements, invoice tracking, data entry, and general administrative responsibilities. The ideal candidate will be highly organized, detail-oriented, and comfortable working with financial information and Microsoft Office applications.

Job Details

• Location: Boston, MA
• Work Arrangement: 100% onsite
• Schedule: 35 hours per week
• Assignment Length: Approximately 3 months
• Pay Rate: $22-$25/hour

Responsibilities

• Enter financial data and prepare administrative forms.
• Process reimbursements and individual payments using Buy2Pay and Candex.
• Process and track contract invoices and payments.
• Manage the Financial Team inbox and assist with incoming requests.
• Assist with union-related letters and administrative documentation.
• Maintain accurate financial and administrative records.
• Prepare correspondence, reports, spreadsheets, and other documents.
• Provide general administrative support to ensure smooth day-to-day operations.
• Handle confidential information accurately and professionally.

Qualifications

• High school diploma or equivalent required.
• Previous administrative or office experience required.
• Experience with invoices, reimbursements, payment processing, or other financial administrative functions preferred.
• Intermediate to advanced proficiency with email, calendars, word processing, and spreadsheets.
• Strong data entry and organizational skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to work independently with minimal supervision.
• Ability to manage confidential and sensitive information appropriately.

If you are an organized administrative professional with experience supporting financial processes and enjoy working in a detail-oriented environment, we encourage you to apply.

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