Administrative Assistant - Internal Vacancy

As you are aware, it is the Group's policy to fill vacant positions with suitably qualified Team Members from within The Maritime Financial Group.

We wish to advise that a full-time contract position, with a six [6] month training period for the position of Administrative Assistant in our Group Compliance Unit has become available.

If you are interested in this position apply here no later than Friday 13 November, 2026.

External applicants will not be considered at this time.

Job Summary

The Administrative Assistant is responsible for the intake, tracking, coordination, and fulfillment of incoming requests for the production of information received by the Group Compliance Unit. This role serves as the central administrative function for the Unit by providing assistance in tracking deadlines, managing sensitive documentation, maintaining audit trails, and coordinating internal committee meetings.

Primary Responsibilities

Complete Incoming Requests for the Production of Information - Process requests forwarded to the Unit within agreed timeframes. Maintain the following registers: register of enquiries bank and signatory listings internal and external compliance requests and queries Regulatory Obligations & Filings: Monitor, track, and execute timely reminders to relevant Units for mandatory regulatory filings and queries from regulatory bodies (CBTT, FIUTT, TTSEC, etc.). General Maintenance of the Unit's Operations - Process Unit's daily mail, preparation and maintenance of compliance files and general filing requirements, management of Stationary and Printer Supplies. Administrative Processing: Politically Exposed Persons (PEP) reviews, Foreign Account Tax Compliance Act (FATCA) / Common Reporting Standards (CRS) filings/documentation, and Source of Funds Declaration Forms (SFDF). Newspaper & High Risk Client Listing Updates: Regularly review public notices, official newspapers, and High Court / Sanctions listings to update sanctions databases and internal records. Website Reviews: Conduct daily audits of websites such as but not limited to CBTT, TTSEC, FIUTT, Sanctioned Entity Listings and any other sites as advised with the aim of ascertaining whether any new or updated circulars, guidelines or notices have been released and disseminate accordingly. Governance Meeting Support: Coordinate and schedule meetings for the Board of Directors and Audit/Compliance Committees as required. Board & Audit Reporting: Assist in the preparation of compliance reports for the Board of Directors and Board Committees. Quarterly Shareholding Report: Prepare the Quarterly Shareholding Report as required and submit within agreed timeframes. Preparation and maintenance of compliance files and general filing requirements Perform procedures necessary to compile reports due to CBTT, TTSEC, FIUTT or any other requested reports Perform other related duties as assigned by the Team Leader, Group Compliance

Secondary Responsibilities

Support special investigations, ad-hoc compliance reviews, and emergency regulatory requests as directed. Participate in strategic unit planning, process optimization projects, and team activities. Assist in the preparation of Compliance Programmes, Policies and Procedures as assigned

Qualifications

Education Minimum 5 CSEC passes inclusive of Grade 1 or 2 in Mathematics and English A and 8 CAPE passes (full certificate) or an equivalent diploma or professional certificate. Bachelor's degree in Accounting, Finance, Economics or any other applicable field Training in AML/CFT/CPF, FATCA & CRS would be an asset

Experience Minimum of three (3) years in a Compliance or Administrative environment.

We thank you for your application. However, only if you have been short-listed, you will be contacted.