location_0_addressRegionName

location_0_addressCountryName

INTEGRATED

UNKNOWN

ADAPTED_NOW

Personal Assistant

ACTIVE

<div>Executive/Personal Assistant to Founder, Well Established Litigation Law Firm, White Plains, New York The Founder of a very well-established litigation law firm that was named one of the best companies to work for in New York is looking for an Executive/Personal Assistant, “right hand”. Great attention to detail and superior organizational skills a MUST.  Prior experience working at a law firm a big PLUS. This is an in- person position in their offices but there is some flexibility depending on Covid status. A “no job too small” attitude a MUSTAbout the Job:<ul><li>Support the Founder as a “right hand” with all day-to-day matters including complex calendar management; take charge of his calendar and update as needed  </li><li>Organize and manage travel arrangements; Coordinate personal travel arrangements</li><li>Prioritize, prepare and produce emails, correspondence for the Founder</li><li>Handle Expense reporting, personal and professional</li><li>Personal work on an ad hoc basis; run errands, meet with contractors; whatever is needed to make the day run smoothly</li><li>Off hour availability via cell</li></ul>About You:<ul><li>A minimum of 5 years of experience as an Executive/Personal Assistant supporting a principal, preferably at a small to mid-sized law firm</li><li>Bachelor’s Degree from College/University</li><li>Very detail oriented with the ability to change gears quickly - a true multi-tasker who is also a problem solver and “3 steps ahead”</li><li>High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence</li><li>Excellent Microsoft Office Suite skills; excellent written and verbal communication skills</li></ul></div>

C-Suite Assistants

Executive//Personal Assistant

Top Echelon

ONSITE

FULL_TIME

HOUR

Administrative Assistant

Job Description:
Small to mid size company looking for someone to join their front office team to assist with general administrative functions. Must be a self started, reliable and have a willingness to learn. 

Job duties include but not limited to: 

CALENDAR MANAGMENT for individuals or teams, coordinating meetings, appointments, calls, conferences, etc.

INBOX ASSISTANCE, reading, prioritizing and responding to emails

General CRM ADMINISTRATION support

DATA ENTRY and maintaining electronic and hard files

MARKETING SUPPORT (example: posting to social media accounts, scheduling posts, or responding to reviews or inquires.)

ANSWER PHONE CALLS and assist with questions or general inquires.

This is a full-time (Monday-Friday 8:00am-5:00pm) position paying up to $16/hr based on experience. AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. You can view all of our jobs online at http://www.appleone.com/?sc=11&id=1524951

Job Experience:
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What if you knew how employers viewed your resume so you had the best shot at getting an interview? What if you went into the interview with confidence knowing in advance what you were likely to be asked and how best to answer? What if you could have someone negotiate your salary for you? And, what if you had somebody in your corner to give you advice and hope when you needed it? This isn’t a fantasy. For over half-a-million people this is what it’s like working with AppleOne. Since 1964, we have connected the best people, their talents, skills, and aspirations with the best companies. Let us help you achieve your career goals.

AppleOne

monster

OFFSITE

This position is located at the VA Palo Alto Health Care System, in Palo Alto, CA. This position is that of Secretary to the Chief, Environmental management Service. In this capacity the incumbent serves as the Chiefs personal assistant and liaison to the office personnel. The service consists of eight housekeeping units, an Interior Design Section, and a Distribution Section. [
 "Major duties of this position will include, but are not limited to: Receives schedules, refers, and contacts rnernbers of the staff, agency, and persons outside the agency ranging from other government agencies to the general public. Responses involve research about the office and its programs from flies and records. Personally provides information about the office, Its functions, and standard operating procedures, as well as similar information. Screens calls and personally answers calls when the requested information concerns routine and procedural requirements. Processes Incoming and outgoing materials such as correspondence, reports, memoranda, and other forms of written communication. Performs the following types of duties: edits letters' composes letters and reports, reviews correspondence for accuracy and completeness, prepares public presentation outlines, and develops standard or form letters and replies to Inquiries. Relays instructions to staff, collects information, and prepares collaborative replies to correspondence or reports. Performs typing work, whether from voice recordings or written material using word processing software and equipment. Uses word processing software to execute several office automation functions such as storing and retrieving electronic documents and flies; activating printers; inserting and deleting text; formatting letters, reports and memoranda; and transmitting and receiving e-mall. Work Schedule: full time, Monday - Friday 07:00am to 3:30pm\nTelework: Not Available\nVirtual: This is not a virtual position.\nPosition Description/PD#: Secretary (OA)/PD06539O\nRelocation/Recruitment Incentives: Not Authorized\nFinancial Disclosure Report: Not required"
]

Veterans Affairs, Veterans Health Administration

Secretary (OA)

Seeking an experienced, well-organized Administrative Assistant for a growing infertility practice in Encino. Candidate must have experience in office based clerical work and is dedicated to patient care. We require an individual who is detail oriented, possesses strong customer service skills, can prioritize tasks, is energetic, dynamic and extremely organized. Must be able to work independently as well as in a team environment. Essential Duties & Responsibilities • Provide assistance to the Physician and Practice Administrator as directed • Liaison between Physician and staff. • Perform clerical tasks such as texting, email, faxing, typing letters etc. • Managing communications for ongoing correspondence as directed • Translate documents when indicated (If applicable) • Obtain and document all pertinent information • Anticipate, assist and perform tasks as assigned by management and Physician • Maintain patient safety and privacy • Coordinate outside meetings with Physician patient schedule • Complete errands as directed by Physician or Practice Administrator • Prepare reports as directed Experience/Requirements • College Graduate preferred • Demonstrated strong written and verbal communication and interpersonal skills • Computer Skills – strong computer skills required Salary: Hourly rate based on experience Benefits: Vacation, holidays, medical & dental, 401k Hours: Monday-Friday, Weekends & Holidays (as needed)

Western Fertility Institute

Administrative Assistant/Personal Assistant

Employee Referral Program

Maternity/Paternity Paid Leave

Medical, Dental and Vision

Paid sick days

Vacation/paid time off

Project Assistant

The Project Manager Assistant will work with the Field Division & Equipment Department to support all facets of the departments. Responsibilities: Issue PO's from approved requisitions Ordering & procurement of materials Data Entry into Sage Ensure that employee time, material, and receipts are properly coded Support PM's with contract review and completing work plans Ensure that personnel has complete the preventive maintenance activities assigned Supervise 2 employees Working hours: 7:00 AM - 4:00 PM Skills: Math, Purchasing, Time Management, Scheduling, Supervisory Computer Skills - MS Office & ERP Ability to work in a warehouse office setting Highly organized Education: High School Experience: 1-4 years Qualifications: Experience with Sage 300 or similar ERP system Fluent computer skills in MS Office Suite Able to lift 50lbs Ability to work in a warehouse office setting Previous Supervisory experience is highly preferred Candidates that meet the skills & qualifications should apply online or may email an updated resume to birminghamoffice@spherion.com Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

<h4>WE'RE SPHERION. OUR VISION IS TO DRIVE CAREERS, GROW BUSINESSES, AND BETTER THE COMMUNITIES WE CALL HOME.</h4>
 
<h4>We're a national recruiting and staffing enterprise that blends the resources of a global HR company with the local insights of our independent franchise owners. A pioneer in the staffing industry, we’ve been providing companies with the workforce solutions they need for over 75 years, while helping people find jobs and build careers where they can thrive.</h4>

Spherion

Project Manager Assistant

JOB SUMMARY The Admin Assistant supports individuals, large teams or department directors. Collects, reviews and analyzes data and prepares reports, charts, budgets, and other presentation materials. Responds to or routes routine inquiries from external or internal sources with own correspondence or other messaging. Schedules and coordinates meetings, travel, and other group activities. May be responsible for creating reports and distributing on a regular schedule. ESSENTIAL FUNCTIONS OF THE ROLE Accurately and rapidly prepares a variety of routine communications, reports, forms and correspondence. Coordinates production (formatting, copying, etc.) and dissemination of materials, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays. Manages vendor invoices to ensure that the client and vendor billing is accurate and handled in a timely manner. Schedules, organizes, and operates conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors. Takes meeting minutes and disseminates to appropriate parties. Answers and screens phone calls for the office or department; routes calls as appropriate within established customer service guidelines; accurately records messages and delivers to the appropriate party in a timely manner. Determines and takes appropriate action as required. Greets visitors, guests and/or employees promptly and courteously; ascertains their needs and provides assistance in accordance with established policies and procedures or, if unable or unqualified to assist, promptly refers to the appropriate party or department. Plans and schedules calendar(s) based on consultation, resolve calendaring conflicts, and arranges travel in compliance with Organization policies. Monitors supply levels and orders accordingly; receives, stores and distributes supplies. Performs service and maintenance activities related to minor equipment (i.e., changing ribbons, toners, calling repairmen, etc.). Creates and diligently maintains a variety of confidential files in accordance with established policies and procedures. KEY SUCCESS FACTORS Knowledge of office procedures. Able to provide consistently excellent customer service with empathy, patience and confidence. Able to maintain the confidentiality of sensitive and confidential information obtained through the course of completing assignments. Interpersonal skills to interact with a wide-range of constituencies. Skilled in document management, including sorting and filing techniques, and records retention to maintain accurate records. Able to communicate thoughts clearly; both verbally and in writing. Must be able to read, write and follow instructions and flow chart protocols. Able to maintain a calm and helpful attitude, even under times of stress, and take appropriate and reasonable steps to resolve issues. Able to work carefully, with a high attention to detail. Advanced computer skills, including but not limited to: typing, information security, electronic medical documentation, hand held scanning and email. Proficient with MS Office suite including Word, Excel, PowerPoint. BENEFITS Our competitive benefits package includes the following - Immediate eligibility for health and welfare benefits - 401(k) savings plan with dollar-for-dollar match up to 5% - Tuition Reimbursement - PTO accrual beginning Day 1 Note: Benefits may vary based upon position type and/or level QUALIFICATIONS - EDUCATION - H.S. Diploma/GED Equivalent - EXPERIENCE - 2 Years of Experience

Baylor Scott & White Health

recruitics_programmatic

Air Squared Manufacturing Inc Description:
Company Name: Air SquaredTitle of Position: Office Assistant Position Type: Full-time; non-exempt Pay Range: $17.00 – $20.00 per hour, based on qualifications and experience. Benefits include: <ul><li>Health Insurance through Aetna (optional HSA plan with $10 per pay period matching)</li><li>$400 Flexible Spending Account, paid by employer</li><li>Long Term Disability Insurance, paid by employer</li><li>3% matching SIMPLE IRA retirement plan</li><li>3-weeks PTO accrual and paid holidays</li><li>Parental Leave</li><li>Educational reimbursement </li></ul>Location: Broomfield, Colorado Air Squared Manufacturing, Inc. is an OEM manufacturer of scroll type compressors, vacuum pumps and expanders for the medical, aerospace, fuel cell and power generation industries. Air Squared offers exciting career opportunities, working on projects like the NASA Moxie project, Lockheed Martin, Chrysler, GM, Honeywell and other cutting-edge projects. We are seeking a self-motivated and customer-oriented Office Assistant / Administrative Assistant to provide support with various administrative duties. Office Assistant Job Responsibilities: <ul><li>Answer incoming calls</li><li>Order and organize lunches for customer visits and company meetings</li><li>Greet visitors and help them get checked in </li><li>Be point of contact for cleaning service, trash removal, shredding service, copier rentals </li><li>Scan documents for various departments as required </li><li>Office and kitchen supply ordering and restocking </li><li>Support Finance department – no finance experience required </li><li>Follow up on AR payments via phone and email</li><li>Monthly data entry</li><li>Update hardware costs</li><li>Audit support</li><li>Perform other tasks as assigned</li></ul>Office Assistant Qualifications:<ul><li>MUST SUBMIT RESUME TO BE CONSIDERED </li><li>Highschool diploma or GED </li><li>1+ year in office/ administrative assistance (preferred)</li><li>Ability to multi-task effectively and prioritize work</li><li>Complete tasks independently </li><li>Strong verbal and written communication </li><li>High attention to detail </li><li>Customer service experience (required) </li><li>Proficiency in Microsoft Suite (required) </li><li>Employment with Air Squared is contingent on passing a statewide background check, drug screening (for substances illegal in the state of Colorado), and employment verification through E-Verify</li></ul>How to Apply: <a href="https://recruiting.paylocity.com/recruiting/jobs/All/1078af34-40eb-4989-83a3-3a2138324f69/Air-Squared-Manufacturing-Inc%20" rel="nofollow">https://recruiting.paylocity.com/recruiting/jobs/All/1078af34-40eb-4989-83a3-3a2138324f69/Air-Squared-Manufacturing-Inc</a> Pay Range: $17.00 – $20.00 per hour, based on qualifications and experience. For information on Air Squared, visit our website at <a href="https://airsquared.com/" rel="nofollow">https://airsquared.com/</a> If you need an accommodation seeking employment with Air Squared, please email Careers@airsquared.com or call (303) 466-2669.Accommodations are made on a case-by-case basis. Air Squared is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. <a href="https://www.dol.gov/sites/dolgov/files/ofccp/regs/compliance/posters/pdf/eeopost.pdf" rel="nofollow">EEO is the Law</a> | <a href="https://www.dol.gov/sites/dolgov/files/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf" rel="nofollow">EEO is the Law Supplement</a> | <a href="https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf" rel="nofollow">Pay Transparency Nondiscrimination</a>| <a href="https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf" rel="nofollow">E-Verify </a>| <a href="https://www.e-verify.gov/sites/default/files/everify/posters/IER_RighttoWorkPoster.pdf" rel="nofollow">Right to Work</a> PM21 .

Requirements:
 PI145050956

Air Squared Manufacturing Inc

Office Assistant

JobTarget

YEAR

Job Title:  Operations Administrative AssistantDepartment: OperationsReports To: Director of OperationsPrepared Date: September 13, 2021 SummaryThe Operations Admin role encompasses the following responsibilities: call management (answering calls, solving issues, avoiding call transfers as much as possible), data reconciliation and crises management.  Essential Duties and Responsibilities<ul><li>Answer all incoming phone calls and e-mails promptly and courteously.</li><li>Coordinate and submit all loan requests for drivers.</li><li>Coordinate all tire purchase/loan requests for drivers.</li><li>General customer service for customers, agents, and drivers.</li><li>Help with Operations personnel and issues and needed.</li><li>Other duties as assigned.</li></ul> Supervisory ResponsibilitiesThis job has no supervisory responsibilities. QualificationsTo perform this job successfully, an individual must be able to perform essential duties satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. <ul><li>Excellent communication skills: verbal and written.</li><li>Strong PC skills</li><li>Strong problem-solving skills.</li><li>3 to 5 years general work experience.</li><li>Responsible for timely accomplishments of various projects.</li><li>Excellent interpersonal skills.</li><li>Ability to multitask.</li></ul> Education and/or ExperienceA high school diploma or equivalent is required; 3 to 5 years work experience and/or training, or equivalent combination of education and experienc

Greatwide Truckload Management, LLC

Operations Administrative Assistant

Job Purpose: Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects. Duties:  *Support the HR Team * Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions. *Maintain employee files * Provides information by answering questions and requests. * Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. * Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. * Contributes to team effort by accomplishing related results as needed. Skills/Qualifications: Reporting Skills, Administrative Writing Skills, Microsoft Office Skills, Managing Processes, Organization, Analyzing Information , Professionalism, Problem Solving, Supply Management, Inventory Control, Verbal Communication

Personal Assistant Jobs