Administrative Assistant/Office Coordinator

Aktis Oncology, Inc. is a clinical-stage oncology company focused on expanding the breakthrough potential of targeted radiopharmaceuticals to large patient populations, including those not addressed by existing platform technologies. Aktis' most advanced program, AKY-1189, is a miniprotein radioconjugate targeting Nectin-4, with multi-indication potential across multiple tumor types, including locally advanced or metastatic urothelial cancer, breast cancer, non-small cell lung cancer, colorectal cancer, cervical cancer, and head and neck cancer. Aktis' second pipeline program, AKY-2519, is a miniprotein radioconjugate targeting B7-H3 expressing tumors, including prostate, lung and other solid tumors. Aktis has a strategic collaboration with Eli Lilly and Company to leverage its miniprotein platform to develop novel radioconjugates outside of Aktis' proprietary pipeline.

Aktis is seeking a proactive, organized, and detail-oriented Administrative Assistant to support day-to-day office operations and maintain a welcoming, efficient workplace. The role provides reception, workplace coordination, and administrative support to VP-level staff, partnering with Facilities, EHS, IT, and People & Culture on employee needs and onboarding while maintaining confidentiality.

Aktis is committed to fostering an inclusive culture where everyone feels welcome, respected, and valued.

KEY RESPONSIBILITIES

• Core Administrative Responsibilities: Provide professional front-desk coverage by greeting visitors, managing office access, coordinating deliveries and shipping, and maintaining organized reception and common areas.
• Office Supplies & Purchasing: Monitor inventory and purchase office and routine workplace supplies through approved vendors, maintaining appropriate stock levels and supporting receipt and expense reconciliation.
• Kitchen & Breakroom: Maintain clean, organized, and well-stocked kitchen and breakroom areas, coordinate routine orders and cleanouts, and escalate appliance, plumbing, pest, or maintenance issues as needed.
• Meetings, Lunches & Events: Coordinate meeting, interview, lunch, and company-event logistics, including headcounts, dietary needs, catering, room setup, vendor access, refreshments, and post-event cleanup.
• Parking & Transportation: Manage parking-voucher inventory and distribution, provide parking instructions, maintain basic usage records, and assist with visitors or executive transportation arrangements when needed.
• Administrative Support: Provide administrative support to VP-level staff, including expense reports and corporate-card reconciliation, receipt management, meeting and business-meal coordination, and occasional travel support.
• Conference Rooms & Workplace Support: Conduct routine conference-room and common-area checks, reset spaces after use, report technology or facility issues, and submit or track basic workplace service requests.
• Vendor & Building Coordination: Serve as an administrative contact for routine workplace vendors, maintain vendor information, schedule service visits, coordinate building access, and route invoices for approval.
• New-Hire Support: Coordinate the workplace portion of new-hire onboarding by preparing workspaces and supplies, supporting badges and building access, providing parking and office orientation, and partnering with Facilities, EHS, IT, and People & Culture.
• Recurring Duties: Complete daily, weekly, and monthly workplace checks and reconciliations, including reception coverage, inventory and ordering, meeting preparation, expense follow-up, vendor review, parking usage, and identification of facility needs.

Responsibilities may be modified, expanded, or reassigned based on evolving business and office needs.

QUALIFICATIONS:

• 1-2 years of experience in a similar role in biotechnology industry.
• Advanced knowledge and skills with Microsoft Outlook, Excel, PowerPoint, and Word
• Excellent interpersonal and collaborative skills.
• Excellent organizational skills
• Thrives in a fast-paced, ever-changing growth environment with the ability to work independently.
• Ability to navigate ambiguity and demonstrated flexibility with changing priorities
• Personifies positive energy and exemplifies respect

Aktis Oncology is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Aktis Oncology is committed to promoting and maintaining a work environment in which all applicants, employees, and other individuals are treated with dignity and respect, free from unlawful harassment, discrimination, or retaliation.