Administrative Assistant (Part-Time)

About Immaculata University:

Immaculata University seeks candidates who are passionate about upholding the value of higher education while fostering institutional excellence.

Immaculata University is a comprehensive, co-ed institution of higher learning that has emphasized academic success, student outcomes and faith-based values for more than 100 years. Offering more than 75 in-demand undergraduate, graduate and certificate programs, Immaculata University provides attainable education, personal support and meaningful career pathways to tomorrow's leaders who are focused on intellectual, personal, professional and spiritual growth. Immaculata's expansive suburban campus is located in renowned Chester County, Pennsylvania, 30 miles west of Philadelphia.

Why Immaculata University is the Perfect Workplace for you:

• Collegial Atmosphere, caring leadership, work/life balance.
• Mission-driven values supported by five core values: faith, community, knowledge, virtue and service.
• Generous paid time off benefits.
• Tuition Assistance: You, your spouse, and your eligible dependent children can receive tuition assistance at IU. Your dependent children are also eligible for tuition assistance at other institutions via the Tuition Exchange program.
• Retirement Plan: Generous retirement plan to help you save for your future.

Job Description:

The Administrative Assistant is a part-time, 25 hour per week, 10 month position. The Part-Time Administrative Assistant provides support for the Directors of Student Health and Counseling Services, and serves as supervisor for work study students.

Responsibilities:

• Perform general office duties, including greeting clients and providing paperwork, answering phones and emails, and monitoring and maintaining staff calendars/schedules
• Maintain updated resource guide of community resources in health and counseling
• Provide training and supervision to work study students
• Monitor office supply inventory and place supply orders as directed by Wellness Center Directors
• Maintain a high standard of professionalism (including confidentiality) in the Student Wellness Center
• Attend all departmental staff and related meetings
• Other duties as assigned

Immaculata University is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Requirements:

Minimum Requirements:

• High school diploma.
• Knowledge of Microsoft Office Suite.
• Strong organizational and interpersonal skills
• Excellent oral and written communication skills
• Ability to work with time sensitive projects
• Work in a fast-paced environment and multi-task.

Preferred Requirements:

• Experience in a university setting is preferred but not required

Additional Information:

Special Requirements

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Application Instructions:

Required Documents:

• Resume
• Cover Letter