Administrative Assistant
POSITION SUMMARY: Reporting to Vice-President of Business Development and Vice-President of Operations this position provides essential clerical support to ensure process efficiency. The position will also assist in the management of the company IT program and participate in a wide range of logistical tasks to assist all departments. Thomas Industrial Coatings is an Equal Opportunity Employer.
Tasks:
- Manage office entry way and direct all invited entrants to the appropriate personnel
- Order office supplies for the efficiency of the building
- Answer main office phone line and direct calls to appropriate personnel
- Maintain and distribute company contact information
- Assist in daily management of the company IT program
- Provide onsite or remote IT support to staff and manage user accounts/ profiles
- Assist in software management
- Assist in daily management of the company driver eligibility and DOT programs
- Maintain office meeting calendar
- Assist in the coordination, management, administration, and logistics of events
- Carry out an efficient documentation filing system
- Assist with marketing and public relations
- Assist the operations and business development departments in executing processes
- Perform other duties as assigned
Required Skills and Abilities:
- Utilize excellent written and verbal communication skills
- Ability to perform computations with reasonable speed and accuracy
- Ability to multi-task and manage an office routine with consistency
- Excellent organizational and time management skills
- Ability to handle projects and communications of highly sensitive and confidential nature, where discretion and diplomacy are critical
- Familiarity with clerical practices, office procedures, and automated equipment
- Communicate effectively to vendors and customers
- Proficiency in Microsoft Office (Excel, Word, and PowerPoint), iPad/ iPhone-based applications, as well as proprietary software required
Experience, Education and Licensure:
- High school graduate or equivalent
- Greater than 5 years of office experience preferred
- Notary certification preferred