Administrative Assistant - Westwego, LA

Administrative Assistant - Westwego, LAWestwegoLA - Louisiana Logistics, Transportation,Warehousing, Supply Chain Administrative Assistant - Westwego, LA

• Parking passes

• Manage company contact list & evacuation roster

• Mail - pick up/distribute/send outgoing items/purchase postage

• Greeting visitors and direct them to the appropriate personnel

• Answer and route phone calls in an efficient manner

• Keeping meeting notes/minutes as needed

• Coordinate special events, including retirement celebrations, holiday gifts, and customer appreciation initiatives

• food, cake, etc. for luncheons, birthdays, celebrations, etc. (Meetings, special events, holidays)

• Maintain galley supply inventory by forecasting needs, placing orders, and ensuring timely restocking (Sam's Club)

• Coupa - order various items for office

• Supplies

• documents from print shop

• name placards

• Coupa review/approvals - submitting invoices for payment (Iron Mountain, Service Masters, UPS, Lemoine Refrigeration, Ecolab, trade/association memberships, other misc. invoices)

• Charter boat downtime

• Update month end spreadsheets for downtime and missing crew, etc.

• File charter boat logs

• Cross check charter boat invoices for downtime and ensure payments are made on time per contract terms. Receive items in Coupa.

• Update charter boat analysis on network

• Charter Boat Revenue Cost Analysis

• Update charter boat spreadsheet when boats come on/off charter

• Crewing Deductions spreadsheets

• Chartered boat invoice accrual (EAP)

• Update KPI Powerpoint

• Boat Trip Updates for all gulf boats (Internal & chartered) to capture revenue

Back Up Duties

• Fuel & Lube (Laura)

• Order fuel and lube weekly for fleet boats, charter boats, and rigs. (Orders gathered on Wednesday's and prices/orders locked in on Thursday's)

• Track usage and prices for cost savings opportunities

• Update fuel surcharge

• Receive and verify fuel invoices

• Crew boat billing & reconciliation/update spreadsheet (Launch Boat Invoices) (Michelle)

• Compile and submit fuel JV's for fleet boats, chartered boats, and rigs (Laura)

• Review dispatch billing - NOLA (Alexis)

• Preliminary Report

• Ensure billing entries to customers is showing correctly; research and input missing traffic entries or correct errors

• Review finals

• Ensure delivered invoices were in fact correct, issue any credits/corrections needed if not

Excited about this role but don't think you meet every requirement listed? We encourage you to apply anyway. You may be just the right candidate for this role or another one of our openings.

ADM requires the successful completion of a background check.

REF:114676BR

Base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. Hourly and salaried non-exempt employees will also be paid overtime pay when working qualifying overtime hours.

If hired, employees will be in an "at-will position" and the Company reserves the right to modify base pay (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

The pay range for this position is expected to be between:

$32,100 - $69,400Benefits and Perks

Enriching the quality of life for the world begins by taking care of our colleagues. In addition to competitive pay, we support your diverse needs with a comprehensive total rewards package to enhance your well-being, including:

• Physical wellness - medical/Rx, dental, vision and on-site wellness center access or gym reimbursement (as applicable).
• Financial wellness - flexible spending accounts, health savings account, 401(k) with matching contributions and cash balance plan, discounted employee stock purchasing program, life insurance, disability, workers' compensation, legal assistance, identity theft protection.
• Mental and social wellness - Employee Assistance Program (EAP), Employee Resource Groups (ERGs) and Colleague Giving Programs (ADM Cares).

Additional benefits include:

• Paid time off including paid holidays.
• Adoption assistance and paid maternity and parental leave.
• Tuition assistance.
• Company-sponsored training and development resources, such as LinkedIn Learning, language training and mentoring programs.
• Benefits may vary for bargained locations, confirm benefit eligibility with your recruiter.#IncludingYou

Diversity, equity, inclusion and belonging are cornerstones of ADM's efforts to continue innovating, driving growth, and delivering outstanding performance. We are committed to attracting and retaining a diverse workforce and create welcoming, truly inclusive work environments - environments that enable every ADM colleague to feel comfortable on the job, make meaningful contributions to our success, and grow their career. We respect and value the unique backgrounds and experiences that each person can bring to ADM because we know that diversity of perspectives makes us better, together.

We welcome everyone to apply. We are committed to ensuring all qualified applicants receive consideration for employment regardless of race, color, ethnicity, disability, religion, national origin, language, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by lawAbout ADM

At ADM, we unlock the power of nature to provide access to nutrition worldwide. With industry-advancing innovations, a complete portfolio of ingredients and solutions to meet any taste, and a commitment to sustainability, we give customers an edge in solving the nutritional challenges of today and tomorrow. We're a global leader in human and animal nutrition and the world's premier agricultural origination and processing company. Our breadth, depth, insights, facilities and logistical expertise give us unparalleled capabilities to meet needs for food, beverages, health and wellness, and more. From the seed of the idea to the outcome of the solution, we enrich the quality of life the world over. Learn more at www.adm.com.114676BR#LI-DNI 3397255No5998548410.00.012-Nov-2026