Bilingual Administrative Coordinator – Events & Office Operations

JOB ID: 157057

LOCATION: Fort Worth, TX 76119

PAY RATE: $19.00–$20.50/hour

SCHEDULE:

• Monday–Friday | Onsite
• Occasional evenings and weekends based on event schedules

Love Staying Organized, Helping Others, and Keeping Things Running Smoothly?

We're looking for a Bilingual Administrative Coordinator to join a welcoming, professional team in Fort Worth!

If you enjoy managing schedules, coordinating meetings, supporting office operations, and providing excellent customer service, this could be a great opportunity for you!

In this role, you'll be an important part of the team, helping coordinate daily administrative activities, organize meetings and events, communicate with visitors and vendors, and ensure everything runs efficiently.

If you have experience in administrative support, office coordination, scheduling, or event planning and enjoy a fast-paced, people-focused environment, we'd love to hear from you!

What You'll Be Doing

• Keep the office organized! Coordinate daily administrative activities, maintain records, manage supplies, and support overall office operations.
• Manage schedules and calendars. Use Microsoft Outlook to coordinate appointments, meeting invitations, conference rooms, and event reservations.
• Coordinate meetings and events. Assist with planning and organizing meetings, trainings, conferences, and special events, including scheduling, room setups, catering, and equipment needs.
• Be the go-to person! Communicate with employees, leadership, vendors, and visitors to ensure requests are handled professionally and efficiently.
• Provide excellent customer service. Welcome visitors, answer incoming calls, respond to inquiries, and assist guests in both English and Spanish.
• Handle administrative details. Process incoming and outgoing mail, coordinate deliveries, maintain contact lists, update records, and assist with filing and data entry.
• Support event logistics. Coordinate with vendors, assist with reservations and event preparations, and provide hands-on support during meetings and special events.
• Stay ahead of the details. Monitor schedules, anticipate administrative needs, troubleshoot last-minute changes, and help keep operations running smoothly.
• Assist with special projects. Provide additional administrative and operational support to leadership and other departments as needed.

Minimum Qualifications

• 2+ years of experience in administrative coordination, office administration, executive support, hospitality administration, or event coordination.
• Experience managing calendars, scheduling meetings, coordinating office activities, and handling multiple priorities.
• Bilingual English/Spanish required, with the ability to communicate professionally with visitors, employees, and vendors.
• Strong Microsoft Outlook skills required, including calendar management, meeting invitations, scheduling, and room reservations.
• Proficiency in Microsoft Office applications, including Word and Excel.
• Strong organizational skills, attention to detail, and ability to multitask in a fast-paced environment.
• Excellent written and verbal communication skills with a professional, customer-focused approach.
• Experience coordinating meetings, vendors, catering, or events is strongly preferred.
• Ability to work independently while collaborating with internal teams and leadership.
• Must be at least 21 years old, possess a valid Texas Driver's License, and be able to operate a company vehicle.
• Must meet the position's applicable background screening and criminal-history eligibility requirements.

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