ADMINISTRATIVE OFFICER II

Introduction

The Attorney General is the chief legal officer of the State of Maryland. The Office of the Attorney General (OAG) has the general charge, supervision, and direction of the Stateâs legal business, acting as legal advisors and representatives of the major agencies, various boards, commissions, officials, and institutions of State Government. The OAG also protects the public by civil enforcement of antitrust, civil rights, consumer protection, and securities laws and regulations and by the prosecution of organized crime, Medicaid fraud, environmental crimes, insurance fraud, state tax evasion, and other statutorily assigned matters. As Marylandâs 47th Attorney General, Anthony G. Brown leads the Office with a critical focus on equity, justice, and fairness.

GRADE

STD0014

LOCATION OF POSITION

State Department of Assessments and Taxation

700 E. Pratt Street

Suite 2200

Baltimore, MD 21202

Main Purpose of Job

The Office of the Attorney General is seeking applicants for an Administrative Officer II to support the OAG/SDAT (State Department of Assessments and Taxation) unit. This position serves as the sole administrative officer in a legal office consisting of a Principal Counsel and two Assistant Attorneys General who handle substantial litigation before the Maryland Tax Court, as well as matters before OAH, Circuit Court, and the Appellate Court. The Administrative Officer II plays a mission critical role ensuring the efficient operation of the unit and providing essential litigation and administrative support.

POSITION DUTIES

The Administrative Officer II will:

⢠Manage all litigation related documents for several hundred active appeals before the Maryland Tax Court.

⢠Serve as the first point of contact for the OAG/SDAT office, triaging communications from the public, agencies, and the Tax Court.

⢠Coordinate meetings, track deadlines, schedule hearings, and support case preparation.

⢠Maintain organized, accurate, and accessible legal and administrative files in electronic format.

⢠Draft and prepare correspondence, motions, and pleadings.

⢠Maintain calendars for entire office, including deadlines for pleadings and motions, central OAG deadlines, meetings, etc,Â

⢠Support attorneys with ongoing litigation and advisory responsibilities.

⢠Assist with client communications, including communications with the Directorâs Office, local assessment offices, human resources, tax credits, and the business charter division.

MINIMUM QUALIFICATIONS

Candidates must have three years of experience coordinating and organizing high volume case or project files in a professional environment that requires careful tracking and strong attention to detail. The ideal candidate should have experience serving as a primary point of contact, triaging inquiries from a variety of internal and external stakeholders and directing communications appropriately. The position requires experience coordinating schedules, monitoring deadlines, arranging meetings or proceedings, and supporting staff engaged in complex or time sensitive work. Candidates should have experience maintaining accurate, well organized, and accessible records or files in settings that rely on established procedures.Â

DESIRED OR PREFERRED QUALIFICATIONS

Additional experience preparing written correspondence, managing calendars, and providing administrative support to professionals performing advisory or analytical functions is preferred. Experience supporting communication with clients, customers, or partner organizations, particularly in environments involving regulatory, property related, financial, or documentation driven processes, is also highly desirable.

Other preferred qualifications include:

⢠Experience managing documents in a primarily paperless/electronic format

⢠Experience with case management programs

⢠Several years of experience organizing and maintaining large volumes of case files, records, or project documentation in a structured, detail oriented setting

⢠Experience serving as a main point of contact or intake coordinator, responding to inquiries and directing communications in a professional services environment.

⢠Demonstrated ability to manage scheduling functions, track important deadlines, coordinate meetings or proceedings, and support staff working on complex or high stakes matters.

⢠Experience maintaining orderly administrative systems, including file management processes that support compliance, accuracy, and accessibility.

⢠Experience drafting correspondence, managing calendars, and providing administrative support to professionals who handle analytical, advisory, or decision making responsibilities.

SELECTION PROCESS

Applicants who meet all the minimum and preferred qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements and preferred qualifications of the position. Applications must be submitted by the closing date. Information submitted after this date will not be added.Â

Incomplete application forms will not be accepted. It is essential that you provide complete and accurate information on your application to include all related education, experience, and employment dates.   Please answer supplemental questions with complete answers. Clearly indicate your college degree and major on your application, if applicable.

If applicable, successful candidates will be placed on the eligible list. The resulting certified eligible list for this recruitment may be used for similar positions.Â

For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview).Â

BENEFITS

STATE OF MARYLAND BENEFITS

The successful candidate will be eligible for subsidized health benefits (medical, prescription, dental and vision coverage) and life insurance; leave, including annual (vacation), personal, sick, and paid parental leave; and will be eligible for participation in a contributory defined benefit pension plan in which they are vested after ten years. State employees are eligible to participate in two supplemental retirement plans: the 457 Deferred Compensation Plan and the 401(k) Savings and Investment Plan. The State also offers a free mass transit benefit for local bus and express bus services.

FURTHER INSTRUCTIONS

Online applications are STRONGLY preferred. Please upload a resume in addition to the on-line application. If the online application process is not available, please send your paper application and supplemental questionnaire to careers@oag.maryland.gov.  TTY Users: call via Maryland Relay.

If you have specific questions about recruitment, email careers@oag.maryland.gov Â

The Office of the Attorney General is an equal opportunity employer that encourages all interested persons to apply regardless of race, color, religion or belief, ancestry, national origin, age, marital status, sexual orientation, gender identity and/or expression, disability, pregnancy, family or parental status, veteran status, genetic information, or any protected category prohibited by local, State or federal laws.