Primary Talent Partners has a new contract opening for an
Executive Administrative Assistant to join our global banking client in
New York City. This is a
100% onsite position. It is a 6-month contract to start with the potential for extension.
Pay:$45.00 - $58.00/hr; W2 contract, no PTO, no Benefits. ACA-compliant supplemental package available for enrollment.
Description:We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role requires exceptional calendar management, communication, organizational, and project coordination skills. The ideal candidate will serve as a trusted partner to executives, managing priorities in a fast-paced environment while ensuring seamless day-to-day operations.
Key Responsibilities
Executive Support
- Calendar Management – Diligent, pro-active management of complex agenda and setting of meetings across all time zones.
- Schedule, track client meetings and support, including Board and Regulatory meetings.
- Domestic and International Travel arrangements, expense claims, expedited travel services.
- Coordinate and effectively manage Microsoft Teams video conferences and weekly team-wide calls.
- Preparation and coordination of departmental meetings, events, and Town Halls.
- Creating, editing and preparing emails, organization charts and presentations.
- Managing logistics/schedules for visitors and supporting senior executives during their visits.
- Management of incoming and outgoing communications.
- Maintain and create e-mail distribution lists in Outlook.
- Completion of any reasonable projects or tasks, as requested by management.
Administrative & Organizational Support
- Manage scheduling and calendar management for executives.
- Arrange travel arrangements, accommodations, and itineraries.
- Prepare documents and presentations for board or client meetings.
- Maintain records and ensure confidential files are organized.
- Handle expense reports and budget tracking.
Communication & Relationship Management
- Act as the first point of contact for internal and external stakeholders.
- Draft and edit emails, letters, and correspondence with strong written communication skills.
- Coordinate information flow between departments to maintain clarity and alignment.
Project & Workflow Coordination
- Oversee multiple projects simultaneously and track progress toward milestones.
- Assist with event planning and team initiatives.
- Improve workflow efficiency through organization and clear prioritization.
Systems & Applications
The staff member will make use of several application systems, including:
- iValua/MyPortal – Supplies and IT Procurement
- MyIAM – Approve Identity & Access Rights to various platforms on behalf of Manager
- Concur – Travel scheduling, expense reporting, and review of Manager’s direct reports expense submissions for approval
- Outlook
- Microsoft Office Suite
Required Skills & Qualifications
Hard Skills
- Proficiency in Microsoft Office (Outlook) and other productivity tools (iValua/MyPortal – Supplies/Concur and IT Procurement).
- Experience with project management and expense reporting software.
- Competence in calendar management, travel arrangements, and administrative support systems.
Soft Skills
- Strong written and verbal communication.
- Adaptability under pressure and problem-solving mindset.
- Collaboration with senior executives, team members, and clients.
- High degree of organizational skills and time management.
What Makes Someone Successful in This Role
These responsibilities require exceptional organizational skills, time management, and attention to detail, traits that transform a good assistant into a great one.
Primary Talent Partners is an Equal Opportunity / Affirmative Action employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity, or any other factor protected by applicable federal, state, or local laws.
If you are a person with a disability needing assistance with the application or at any point in the hiring process, please contact us at info@primarytalentpartners.com
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