Executive Assistant (Law Office)

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Company Company Bon Secours Charity Medical Group Bon Secours Community Hospital Good Samaritan Hospital HealthAlliance Hospital Margaretville Hospital MidHudson Regional Hospital Mountainside Residential Care Center NorthEast Provider Solutions Inc. Schervier Pavilion St Anthony Community Hospital Westchester Medical Center WMC Advanced Physician Services PC WMCHealthWorx

City/State City NY Ardsley Goshen Hawthorne Kingston Margaretville Monroe Pomona Port Jervis Poughkeepsie Rye Brook Suffern Valhalla Warwick West Nyack

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Job Title: Executive Assistant (Law Office)

Company: NorthEast Provider Solutions Inc.

City/State: Valhalla, NY

Category: Clerical/Administrative Support

Department: Law Office- WMCHealth

Union: No

Position: Full Time

Hours: M-F

Shift: Day

Req #: 50090

Posted Date: Sep 16, 2026

Hiring Range: $71,281 - $89,605

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External Applicant link Internal Applicant link

Job Details:

Job Summary:

The Executive Assistant is responsible to perform a variety of administrative tasks that directly support theSr. Leadershipfor WMCHealth Network. The position provides high level administrative support for legal services.

Responsibilities:

• Answer all incoming telephone calls for legal department and route them accordingly.
• Coordinate and/or arrange meetings, conference calls, travel schedule and schedule interviews.
• Maintain multiple calendars of appointments, ensuring the attorney is appraised of all appointments and changes, as well as matters requiring immediate attention.
• Maintain executive team contracts and keep contacts up to date for hospital contacts and physicians.
• Manage communication and correspondence as well as greeting visitors and maintaining office supplies for the department.
• Collaborate with several internal departments on a daily basis to facilitate a smooth flow of information.
• Prepare word documents, mail merge and excel spreadsheets as requested.
• Create/print additional reports as needed by leadership team.
• Complete additional special projects as assigned.
• Manage and distribute information within the department which includes taking memos and maintaining files.
• Preform all secretarial tasks for one or more Attorney.
• Assist with execution of contracts on a daily basis and maintain appropriate contact with all internal departments for status inquiries on contracts.
• Gather appropriate materials from the attorney and other administrative support staff to respond to routine inquires as appropriate.
• Open and screen mail, answer routine mail independently and route other mail with background material as necessary.
• Prepare and file legal documents for court proceedings as needed
• Coordinate vacation schedules among administrative support staff to ensure that adequate secretarial coverage is provided.

Qualifications/Requirements:

Experience:

Minimum of 2-4 years of prior administrative experience and minimum of 1 year experience working within a law firm is preferred but not required.

Education:

Bachelor's degree, or equivalent work experience, required.

Licenses / Certifications:

N/A

About Us:

NorthEast Provider Solutions Inc.

Benefits:

We offer a comprehensive compensation and benefits package that includes:

• Health Insurance
• Dental
• Vision
• Retirement Savings Plan
• Flexible Savings Account
• Paid Time Off
• Holidays
• Tuition Reimbursement

Apply Now

External Applicant link Internal Applicant link