Executive Administrative Assistant
Location: Mulberry, FL
Employment Type: Full-Time
We are seeking an experienced, highly organized Executive Administrative Assistant to provide administrative support to senior leadership. This position is ideal for a proactive professional who thrives in a fast-paced environment, manages competing priorities with ease, and demonstrates exceptional professionalism and discretion.
Key Responsibilities
Manage executive calendars, appointments, meetings, and schedules.
Coordinate domestic and international travel, including itineraries and accommodations.
Prepare professional correspondence, reports, presentations, and meeting materials.
Organize meetings, company events, and special projects.
Track deadlines, action items, and project updates to ensure timely follow-through.
Serve as a professional point of contact for internal and external stakeholders.
Maintain confidential records, files, and administrative documentation.
Process purchase orders, invoices, expense reports, and related paperwork.
Support office operations, vendor coordination, and administrative processes.
Identify opportunities to improve workflows and overall efficiency.
Qualifications
Minimum of 5 years of progressively responsible administrative experience, including support for senior executives.
High school diploma or equivalent required; associate degree preferred.
Strong proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams.
Experience coordinating executive travel, meetings, and events.
Excellent organizational, communication, and multitasking skills.
Strong attention to detail with the ability to handle confidential information.
Professional, dependable, resourceful, and comfortable working independently.
Experience with purchasing, expense reporting, and office administration preferred.
Notary Public certification required or ability to obtain within 30 days of employment.
What We're Looking For
A polished, dependable administrative professional who takes initiative, anticipates needs, and enjoys supporting executive leadership. The ideal candidate is detail-oriented, adaptable, and confident managing multiple responsibilities while maintaining a positive, professional approach.
If you have a strong executive administrative background and are looking for an opportunity to make a meaningful impact, we encourage you to apply!