Executive Assistant

Why Peachstate Hobby Game Distribution? We are one of the largest board games and TCG distributors in the United States. Our corporate office is based in Sanford, FL. We carry a full line of TCGs, miniatures, board games, card games, RPGs, dice, and gaming supplies from the industry's top manufacturers. We are currently looking for a dedicated Executive Assistant to join our team! Come help us distribute fun across the United States! Hours of business: Monday - Thursday 9:00 am - 6:00 pm; Friday 9:00 am - 5:00 pm (40 hours per week). This position could require extended hours, and occasional weekends as needed. Job Type: Full-time Salary: $68,000 - $75000 per year (based on experience and qualifications) Benefits: 401(k) matching Dental insurance Flexible spending account Health insurance Paid time off Vision insurance Company paid life insurance The Executive Assistant will provide high-quality administrative and operational support to the facility manager. This role manages communications, data, and will serve as a trusted point of contact for internal teams, customers, and partners. Essential Functions for Executive Assistant include but not limited to: · Maintain accurate records, spreadsheets, and reports in Excel, including data entry. · Draft, review, and send clear, professional business emails and correspondence. · Answer and route phone calls with courtesy and professionalism. · Use Microsoft 365 applications to manage documents, calendars, meetings, and files. · Provide responsive customer service to internal and external contacts. · Organize schedules, priorities, and deadlines for leadership. · Learn and use new programs and systems as business needs evolve. Key Qualifications · Proficiency in Excel: Ability to build clear reports and trackers · Strong written communication skills, particularly business email, with the ability to draft clear, concise, and error-free correspondence in a professional tone. · Highly organized, with the ability to manage multiple priorities and deadlines, and to catch errors before they become issues. · Hands on experience with Microsoft 365 suite to manage calendars, documents, meetings, and collaboration · Proven experience providing courteous, responsive, and solution-oriented service to internal and external customers. · Strong phone etiquette · Demonstrated experience entering and maintaining data accuracy and efficiently, with a commitment to data integrity. · Willingness and ability to learn new programs and systems quickly · Familiarity with Acumatica ERP is a plus Education: · High School Diploma or Equivalent; required · Bachelor's degree in a related field preferred but not required. Equivalent combinations of education and relevant professional experience will be considered. Requirements: · 3+ years of experience as an executive assistant or in a similar high-level administrative role, preferably supporting senior executives or directors · Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with project management or other relevant business software · The highest level of discretion and integrity when handling confidential and sensitive information · Excellent written and verbal communication skills with the ability to interact professionally and effectively with all levels of the organization Our Office Culture At Peachstate Hobby Distribution, we believe great work happens when people feel comfortable, supported, and connected. Our office is relaxed, collaborative, and built around the people on our team. Relaxed Business Casual Dress Code We keep things comfortable and professional. Neat, clean, casual business attire is the norm, so you can dress in a way that helps you feel confident and do your best work. Jeans, polos, blouses, sweaters, and casual shoes are all welcome. For client meetings or special events, we simply ask that you dress up a little. A Team-Oriented Environment Collaboration first: We share ideas openly, solve problems together, and celebrate wins as a team. Mutual support: Colleagues pitch in for one another and value each voice, regardless of role or title. Open communication: Feedback is welcomed, and leaders are approachable. Shared success: We measure success by what the team achieves together. If you thrive in a friendly, down-to-earth workplace where teamwork comes naturally, you will feel right at home with us. Physical Demands and Work Environment: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions of this position. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand, walk, sit; reach with hands and arms. The employee must occasionally lift and / or move up to 10 pounds. Specific vision abilities required by this position include close vision, distance vision, peripheral vision, and the ability to adjust focus, within a booming noise environment. Peachstate Hobby Distribution (PHD Games) is an Equal Opportunity Employer - Qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran or any other category protected by applicable law. This advertisement does not constitute a promise or guarantee of employment. This advertisement describes the general nature and level of this position only. Essential functions and responsibilities may change as business needs require. The compensation and benefits information are accurate as of the date of this posting. The Company reserves the right to modify this information at any time, with or without notice, subject to applicable law. This position may be with any affiliate of PHD Games.