Job Summary
Green Energy Biofuel is seeking an organized, detail-oriented, and dependable HR Generalist to join our team in Warrenville, SC. In this role, you will be the backbone of our daily HR operations, ensuring our team is paid accurately, our benefits programs run smoothly, and our employees are supported. Your primary focus will be managing end-to-end payroll processing using QuickBooks, alongside handling full-cycle recruitment, new hire onboarding, light employee relations, and benefits administration. Experience recruiting commercial drivers and managing DOT/CDL compliance files is highly desirable.
Core Responsibilities
Payroll Administration (Primary Responsibility)
- Process payroll: Execute accurate, timely, and compliant multi-frequency payroll processing for all hourly and salaried employees using QuickBooks.
- Time tracking: Review and verify employee timesheets, tracking overtime, paid time off (PTO), sick leave, and holidays.
- Tax compliance: Maintain payroll records and assist with year-end reporting, tax documentation (W-2s), and audits.
- Issue resolution: Act as the primary point of contact for employee payroll inquiries, resolving errors or discrepancies quickly.
Recruiting & Staffing
- Talent sourcing: Post open positions to job boards, screen resumes, and actively source qualified candidates for open roles.
- CDL recruitment (Preferred): Source and screen commercial drivers, ensuring a strong understanding of driver qualifications and market competitiveness.
- Interview management: Coordinate and conduct initial phone screens, schedule hiring manager interviews, and facilitate the candidate evaluation process.
- Offer delivery: Extend job offers, coordinate background checks, and manage pre-employment screenings.
Onboarding & Integration
- New hire setup: Prepare onboarding schedules, set up employee profiles in HR systems, and coordinate workspace readiness.
- Orientation delivery: Lead day-one orientation, review the employee handbook, and ensure all regulatory paperwork (I-9s, tax forms) is completed accurately.
- Team integration: Guide new hires through their first 90 days to ensure a smooth transition and strong alignment with company culture.
Compliance & Driver Qualification (DQ) Files
- CDL file maintenance (Preferred): Build and maintain compliant Driver Qualification (DQ) files, including medical examiner certificates, motor vehicle records (MVRs), and road test certificates.
- DOT tracking: Track expiration dates for CDL licenses, medical cards, and annual reviews to ensure continuous compliance.
- Personnel records: Maintain meticulous, legally compliant digital and physical employee files for all non-driving staff.
- Compliance tracking: Ensure overall compliance with federal, state, and local labor laws (such as FMLA, FLSA, and OSHA).
Benefits & Compensation Management
- Plan administration: Manage day-to-day administration of employee health, dental, vision, life insurance, and retirement plans.
- Enrollment support: Lead open enrollment periods, onboard new hires into benefits systems, and process life event changes.
- Invoice reconciliation: Audit and reconcile monthly benefits invoices to ensure accurate billing and deductions.
Employee Relations & Engagement
- First-line support: Serve as an accessible, trusted resource for employee questions regarding company policies, procedures, and handbook guidelines.
- Conflict resolution: Address minor workplace concerns and facilitate healthy, professional communication among staff.
- Policy guidance: Escalate complex employee relations issues or formal grievances to executive leadership when necessary.
Qualifications & Skills
- Experience: 3+ years of progressive HR experience in a manufacturing environment or prior military environment, with a strong background in recruiting, onboarding, payroll, and benefits administration.
- Software: Proven proficiency running payroll natively within QuickBooks is a plus but not required.
- Industry Compliance (Preferred): Prior experience in transportation, logistics, or waste management hiring CDL drivers and managing DOT compliance / Driver Qualification files is a major plus but not required.
- Communication: Strong interpersonal and communication skills, with the ability to handle sensitive situations with empathy and confidentiality.
- Organization: Exceptional attention to detail and strong organizational skills to manage multiple priorities effectively.
- Education: Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent hands-on experience). HR certification (PHR) is a plus.
What We Offer
- Competitive salary based on experience.
- Comprehensive health, dental, and vision insurance.
- Paid Time Off (PTO) and paid holidays.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.