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Administrative Assistant Jobs

Office Administartor

SMS Group of Companies
  • Walled Lake, MI
  • Instant Apply
17 days ago

Job Description

Position Summary

We are seeking a dependable, organized, and detail-oriented Office Administrator to support the day-to-day administrative functions of the office. This position is onsite and will require daily onsite presence and will serve as a central point of contact for employees, customers, vendors, and visitors while providing administrative support to management and other departments.
The ideal candidate is highly organized, professional, comfortable managing multiple priorities, and able to work independently in a fast-paced environment.

Key Responsibilities

  • Manage daily administrative and general office functions.
  • Answer and direct incoming phone calls, emails, and other correspondence.
  • Greet visitors, customers, vendors, and employees in a professional manner.
  • Maintain electronic and paper files, records, reports, and other documentation.
  • Prepare correspondence, spreadsheets, reports, presentations, and other business documents.
  • Coordinate calendars, meetings, appointments, and conference rooms.
  • Assist management and other departments with administrative projects and requests.
  • Enter and maintain accurate information within company databases and internal systems.
  • Process incoming and outgoing mail, packages, and deliveries.
  • Order and maintain office supplies and monitor inventory levels.
  • Communicate with vendors and coordinate office-related services as needed.
  • Assist with invoices, purchase orders, expense reports, or basic billing documentation as assigned.
  • Support employee onboarding by preparing paperwork, coordinating schedules, and maintaining required documentation.
  • Maintain confidential employee, customer, and company information.
  • Assist with scheduling, travel arrangements, and company events as needed.
  • Identify administrative needs and help improve office processes and organization.
  • Provide general administrative and clerical support to ensure efficient office operations.

Qualifications
  • High school diploma or GED required; associate degree or additional education preferred.
  • 2–4 years of administrative, office support, or related experience preferred.
  • Strong organizational and time-management skills.
  • Excellent written and verbal communication skills.
  • Strong attention to detail and ability to maintain accurate records.
  • Ability to prioritize multiple responsibilities and meet deadlines.
  • Professional telephone, email, and customer service skills.
  • Ability to handle confidential and sensitive information appropriately.
  • Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
  • Experience with CRM, ERP, HRIS, accounting, or other business systems is a plus.
  • Ability to work independently while supporting multiple departments and team members.

Preferred Skills
  • Office Administration
  • Administrative Support
  • Microsoft Office
  • Calendar & Meeting Management
  • Data Entry & Recordkeeping
  • Customer & Vendor Relations
  • Document Preparation
  • Invoice & Purchase Order Processing
  • Scheduling & Coordination
  • Office Supply & Inventory Management
  • Employee Onboarding Support
  • Database/CRM Management
  • Confidential Records Management
  • Strong Written & Verbal Communication

Numbers & Facts

LocationWalled Lake, MI

Skills

  • Accountingunmatched
  • Administrative Skillsunmatched
  • Billingunmatched
  • Billing Recordsunmatched
  • Business Solutionsunmatched
  • Calendar Managementunmatched
  • Communication Skillsunmatched
  • Customer Relationsunmatched
  • Customer Relationship Management (CRM)unmatched
  • Customer Support/Serviceunmatched
  • Data Entryunmatched
  • Data Qualityunmatched
  • Detail Orientedunmatched
  • Documentationunmatched
  • ERP (Enterprise Resource Planning)unmatched
  • Establish Prioritiesunmatched
  • Event Managementunmatched
  • Expense Reportsunmatched
  • HRIS/HRMSunmatched
  • High School Diplomaunmatched
  • Inventory Levelsunmatched
  • Inventory Managementunmatched
  • Mail Processingunmatched
  • Microsoft Excelunmatched
  • Microsoft Officeunmatched
  • Microsoft Outlookunmatched
  • Microsoft PowerPointunmatched
  • Microsoft Wordunmatched
  • Multitaskingunmatched
  • Needs Assessmentunmatched
  • Onboardingunmatched
  • Operations Managementunmatched
  • Order Deliveryunmatched
  • Order Suppliesunmatched
  • Organizational Skillsunmatched
  • Plan Meetingsunmatched
  • Presentation/Verbal Skillsunmatched
  • Process Improvementunmatched
  • Purchase Ordersunmatched
  • Record Keepingunmatched
  • Records Managementunmatched
  • Telephone Skillsunmatched
  • Time Managementunmatched
  • Travel Industryunmatched
  • Vendor/Supplier Relationsunmatched
  • Writing Skillsunmatched

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