Office Assistant

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Job Title: Office Assistant

Company: WMC Advanced Physician Services PC

City/State: Valhalla, NY

Category: Clerical/Administrative Support

Department: Mental Health

Union: No

Position: Full Time

Hours: M-F 8:00am-4:30pm

Shift: Day

Req #: 50700

Posted Date: Nov 10, 2026

Hiring Range: $20.58-$28.52

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External Applicant link Internal Applicant link

• If you are hired by WMCHealth, your final base salary will be determined based on job-related factors, including employment status (full-time, part-time or per diem), relevant skills, qualifications and experience. Consistent with our commitment to pay equity, we also consider internal equity among similarly situated employees when determining final compensation.

Job Details:

Job Summary:

Under supervision, performs a wide variety of tasks, interacting directly with patients and providing clerical support, and assistance to a number of administrative and professional staff. Must be skillful working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Responsibilities:

• Promptly and efficiently manages incoming phone calls by screening and/or directing incoming callers to the appropriate party.
• Receives, greets, and directs patients and guests, in person or via telephone.
• Manages multiple calendars; coordinates and schedules patient appointments, meetings and conference calls within the department, interdepartmentally, and/or with external parties.
• Organizes work area and assists in ways that optimize procedures.
• Exhibits excellent interpersonal skills; provides customer service; assists and covers for other support staff as necessary; collaborates with all levels of internal leadership, management, and staff as well as outside clients, vendors, and other external parties.
• Accesses protected health information (PHI) in accordance with departmental assignments and guidelines and maintains compliance with HIPAA, local, state, federal, and other agencies rules and regulations.
• Creates and updates records ensuring accuracy and validity of information.
• Opens, screens and routes mail.
• Resolves office-related equipment malfunctions and responds to requests or issues from other staff.
• Keeps appointments on schedule by properly notifying staff of patient/guest arrival.
• Other duties as assigned.

Qualifications/Requirements:

Experience:

1 year performing general office/clerical experience in an office setting preferred.

Education:

Minimum High School Diploma or GED, required; associates degree or some college, preferred.

Licenses / Certifications:

Other:

Strong computer skills and proficiency in MS office. Ability to Multi-task. Excellent interpersonal, telephone and customer service skills. Time management, organization, attention to detail, scheduling, and word processing. Professionalism with quality Focus.

About Us:

WMC Advanced Physician Services PC

Benefits:

We offer a comprehensive compensation and benefits package that includes:

• Health Insurance
• Dental
• Vision
• Retirement Savings Plan
• Flexible Savings Account
• Paid Time Off
• Holidays
• Tuition Reimbursement

Apply Now

External Applicant link Internal Applicant link