Office Coordinator

Office Coordinator

JOB-10047990

Anticipated Start Date

November 30, 2026

Location

New York, NY

Type of Employment

Contract Hire

Employer Info

Our client provides top-ranked care, dozens of inpatient and outpatient specialties, and mental health services with a team of highly trained and caring medical professionals who are compassionate, culturally competent and patient centered. Their vision is to be a fully integrated health system that enables New Yorkers to live their healthiest lives. Many of their roles are temp-to-hire, giving our client and our candidates the opportunity to ensure they are the right fit for a full-time position, as this comes with career advancement opportunities and excellent benefits. In fact, over 30% of our candidates have converted to full time positions at our client.

Job Summary

We are looking for individuals to join our client’s team as Office Coordinator. Under general supervision with latitude for independent judgement and initiative, provides secretarial support to the Department of Medicine by processing and submitting all required documents and paperwork in a timely fashion.

Job Description

• Manage calendars, schedule meetings, and coordinate appointments for budget and finance staff.
• Prepare, format, and distribute correspondence, memos, meeting minutes, and departmental reports.
• Handle incoming calls, emails, and inquiries related to budget operations.
• Assist with onboarding documentation and administrative tasks for new department staff.
• Prepare draft spreadsheets, charts, and summaries for review by analysts or managers.
• Collect, organize, and verify financial data submitted by departments.
• Generate routine financial reports (weekly, monthly, quarterly) under the direction of budget analysts
• Support data validation efforts to ensure accuracy and completeness of financial information.
• Serve as a liaison between the budget office and clinical/administrative departments.
• Coordinate logistics for budget meetings, training sessions, and review workshops

Skills Required

• 1+ Years of Administrative duties
• Microsoft Excel, Word, PowerPoint
• Vizio
• Microsoft Outlook
• Appointment scheduling
• Data input and organized

Education/Training/Certifications

• Completed High School (Diploma or GED)

 Pay Rate

• $27 - $32 per hour, based on experience, skills, and market factors

HirePower Personnel, Inc. is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or other characteristics protected by law.