Part-time Accounts Payable Specialist

About North Central Michigan College:

Established in 1958, North Central Michigan College (NCMC) was founded to make higher education accessible, affordable, and convenient for Emmet County residents. Initially serving Michigan's northern tip, NCMC now attracts a diverse student population. Over the years, it expanded programs in liberal arts, nursing, allied health, criminal justice, and more. The 207-acre Petoskey campus was established in 1960, with Cheboygan and Gaylord education centers added in 1973.

NCMC's $22 million budget and over 230 valued and dedicated employees, including full-time, part-time, adjunct and student workers, has allowed it to provide accessible and relevant education to the region. This is exemplified by over $6 million in financial aid and over 11,000 credentials awarded.

By offering 22 Associate Degrees and 23 Certificates, NCMC aims to enhance the region's workforce, quality of life, and educational opportunities for years to come.

Job Description:

BENEFITS & PERKS:

• $22.46 per hour, hybrid schedule possible, with approval by Supervisor.
• Multiple retirement plans offered through the state of Michigan, all with employer matching, effective on first day.
• 7+ paid holidays, eligible on first day.
• Paid time off and paid bereavement time offered, eligible on first day.
• Tuition waiver and reimbursement program for eligible employee and dependents.
• Employer-paid access to confidential employee assistance program for employee and/or dependents.
• Free access to gym, fitness center and home sporting events.
• On-site cafeteria
• College bookstore discount.
• Discounts on Luncheon Lectures and most Lifelong Learning programming hosted by Workforce & Continuing Education.
• And more!

GENERAL DESCRIPTION:

Responsible the Accounts Payable process of which includes but is not limited to purchase orders, invoice inputting and check processing within our Jenzabar database system.

• Attains revenue and pays invoices by verifying and completing payable and receivable transactions
• Verifies approvals on all invoices and check requests, purchase orders, statements, and invoices needed to prepare payments
• Codes invoices, issues stop payments, payments, and adjustment notes
• Updates and maintains vendor database and keeps data backups with historical records
• Reconciles bills and balance account vendor statements and maintains accounts payable files and records

DUTIES:

• Monitors process of payables based upon receipt or non-receipt of invoices or use of invoices@ncmich.edu email. Stamps invoices, matches with Purchase Orders and forwards to approving staff for signatures.
• Processes check runs and electronic payments on a regular and as-needed basis. Handles manual checks as approved and voided checks in accordance with established procedures. Transmits checks to bank/monitors Positive Pay and processes stop payments on AP check when needed.
• Process requisitions from faculty and staff to the purchase order system. Verify requisitions are completed, and signed by the purchaser, along with area Director and/or Vice-President approval.
• Prepares 1099s at year-end. Provides Excel worksheet for W/C audits.
• Maintains Student Activities Fund Accounts. Meets with Student Club officers and assigns General Ledger account numbers. Reconciles club accounts at year-end.
• Prepares Excel worksheets on utilities for use in ACS reporting.
• Completes credit applications, W-9's - Sales tax exemption requests.
• Runs and balances monthly check registers and accounts payable reports.
• Assigns utility bill account numbers for splits between various departments, responsible for monthly lease/loan payments, copier maintenance invoices, etc.
• Maintains online credit card system for all employees with College credit card.
• Maintains gas credit cards systems. Prepares tax exemption paperwork as needed.
• Assist with FOIA requests.
• Performs other related duties as assigned.

Requirements:

MINIMUM QUALIFICATIONS:

• Associate's degree in related discipline.
• One (1) year of directly applicable experience (preferably in a college or university or public employer setting).
• Ability to meet frequent deadlines.
• Good organizational and communication skills.

Additional Information:

NON-DISCRIMINATION POLICY

NCMC is committed to providing equal opportunity in campus activities, programs, and employment, and prohibits discrimination based on sex, race, color, national origin, religion, disability, veteran status, or any other characteristic protected by applicable local, state, or federal law. For more information, visit: https://www.ncmich.edu/north-central-policies-resources/policy-manual/policy-manual-b-overall-campus-residence-halls.html

Application Instructions:

APPLICATION INSTRUCTIONS:

• Complete applications will be given first consideration and shall include:

• Work history

• Education information

• 3+ professional references

• Please also include an updated resume as well as cover letter.

• Unofficial (student) copies of all higher education transcripts are also required.

• Official transcripts will be required upon hire.

• Additional upload spots will be available for other related documentation, such as licenses or certifications.