Administrative Skills, Calendar Management, Communication Skills, Customer Relations, Customer Support/Service, Detail Oriented, Driver's License, Firefighting, High School Diploma, Interpersonal Skills, Leadership, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Product Family, Microsoft SharePoint, Microsoft Word, Multitasking, Operational Support, Operations, Organizational Skills, Physical Demands, Public Safety, Social Media, Team Player, Telephone Skills
| PART-TIME ADMINISTRATIVE ASSISTANT - FIRE DEPARTMENT |
CLOSING DATE:August 3, 2026
PAY RANGE: $18.00-20.00 per hour depending on experience and qualifications
SCHEDULE: Monday - Thursday 1pm to 6pm
DEPARTMENT: Fire
The Lehi City Fire Department is seeking a highly organized, professional, and customer-focused part-time Administrative Assistant to support the daily operations of the department. This position serves as the first point of contact for the public and department personnel.
This position serves as a key member of the department's administrative team. The ideal candidate is detail-oriented, dependable, adaptable, and able to manage multiple priorities in a fast-paced environment.
| RESPONSIBILITIES AND QUALIFICATIONS |
Job Summary and Responsibilities
- Serve as the first point of contact for the public by professionally answering incoming phone calls, greeting visitors, and providing courteous, accurate assistance in person and over the phone.
- Assist with scheduling community events, station tours, maintaining calendars, and organizing department records.
- Plan, coordinate, and execute department events, including promotional ceremonies, award ceremonies, retirement celebrations, banquets, and other special department functions.
- Serve as the department's Quartermaster by coordinating uniform ordering, inventory, distribution, and recordkeeping.
- Maintain and update confidential personnel files and department records.
- Support command staff with administrative tasks as needed.
- Ensure records are accurate, organized, and maintained in accordance with department policies and applicable record retention requirements.
- Manage and update the department's social media platforms with department news, events, public safety information, and community outreach.
- Provide administrative coverage for the Senior Administrative Assistant during vacations, leave, and other absences by managing full-day daily office operations.
- Perform other administrative duties and special assignments as assigned.
Minimum Qualifications
- High school diploma or equivalent required; associate's degree or related coursework preferred.
- Two (2) years of previous administrative or office support experience preferred.
- Strong customer service and interpersonal skills.
- Strong organizational skills with exceptional attention to detail.
- Ability to maintain confidentiality and exercise sound judgment.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Preferred experience with Microsoft SharePoint and other Microsoft 365 applications, databases, and collaborative tools.
- Ability to quickly learn department-specific software and procedures.
- Ability to work independently while collaborating effectively with department leadership and staff.
- Ability to communicate effectively with employees, elected officials, vendors, and members of the public.
- Must be able to work in a dynamic work environment and multitask.
- Must possess a current, valid Driver's License and have a good driving record.
- The successful candidate will be required to pass a pre-employment drug screen and will be subject to random drug testing.
- Preference will be given to current qualified Lehi City Employees.
Physical Requirements
- Occasionally lift and carry office supplies, uniform boxes, and event materials weighing up to 25 pounds.