Secretary Textbook Center High School Posting 670

Visa Sponsorship is not available

Range 29- Starting Hourly Rate $20.24

1.00 FTE, 8 hour shift, 40 hour week

193 work contract- August 4, 2026 to May 28, 2027

SUMMARY

To perform a variety of secretarial and clerical support duties for an assigned area or function including, but not limited to the textbook center; to maintain a variety of files and records;

to type correspondence, letters and memoranda; to provide information and assistance to the public; and to perform a variety of tasks relative to the assigned area of responsibility.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from higher level supervisory or management staff.

ESSENTIAL FUNCTION STATEMENTS

The following tasks are typical for positions in this classification. Any single position may not perform all of these tasks and/or may perform similar related tasks not listed here:

• Perform a variety of secretarial and clerical support duties for an assigned area or function including, but not limited to, athletics, music, school library or office operations, attendance reporting, human resources or counseling.
• Serve as a receptionist for the assigned area; receive and screen office and telephone callers; respond to complaints and requests from the general public; take messages or forward calls to appropriate staff.
• Type various correspondence, forms, reports, letters, memoranda and bulletins; review finished materials for completeness, accuracy, format and compliance with applicable policies and procedures.
• Maintain a variety of files, records, logs, databases, lists and rosters; organize and compile information for reports.
• Assesses damage of returned novels and textbooks for the purpose of determining fines to be paid by students accordingly and identifying repair needs paid by students accordingly and identifying repair needs.
• Barcode, distribute, and collect dual credit instructional materials
• Responsible for unpacking textbooks and general merchandise, and maintaining daily function of the shipping and receiving area.
• Receives, stores, issues, and delivers school supplies and equipment including textbooks, audiovisual equipment, films, and office supplies.
• Conducts perpetual inventory and periodic physical inventories of textbooks and other related school inventory.
• Maintains storeroom in neat and orderly condition.
• Operate a variety of office equipment including copiers, facsimile machine, computer, paper cutter and drill press; laminate materials submitted by school staff; engrave name plates or badges; coordinate maintenance or repair of office machinery as required.
• Lead and oversee the work of student workers; provide or coordinate training.
• Perform related duties and responsibilities as required.

QUALIFICATIONS, Knowledge of:

Textbook and instructional material ordering and processing

functions and procedures, preferred.

Inventory practices and procedures.

Operations, services and activities of the area to which assigned.

Modern office procedures, methods and computer equipment.

Business letter writing and basic report preparation techniques.

Principles and procedures of record keeping.

Methods and techniques of proper phone etiquette.

Methods and techniques of public relations.

Basic mathematical principles.

Basic clerical accounting practices.

English usage, spelling, grammar and punctuation.

Pertinent federal, state and local laws, codes and regulations.

Ability to:

Perform a wide variety of responsible secretarial and clerical support duties.

Must be able to lift and move boxes of books.

Serve as a receptionist within the area of assignment.

Understand the organization and operation of the area of assignment as necessary to assume assigned responsibilities.

Type and prepare correspondence, forms, reports, letters, memoranda and bulletins at a speed necessary for successful job performance.

Prepare clear and concise reports.

Operate modern office equipment including computers and supporting word processing applications.

Implement and maintain standard filing systems to maintain confidential records and files.

Perform various clerical accounting functions.

Make mathematical calculations quickly and accurately.

Maintain a calendar of activities and appointments within the area of assignment.

Respond to requests and inquiries from students, staff and parents.

Understand and carry out oral and written instructions.

Communicate clearly and concisely, both orally and in writing.

Establish and maintain effective relationships with those contacted in the course of work.

Education and Experience Guidelines

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education:

Equivalent to the completion of the twelfth grade supplemented by specialized secretarial training.

Experience:

Two years of increasingly responsible secretarial and clerical experience.

PHYSICAL DEMANDS AND WORKING CONDITIONS

The physical demands herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential job functions.

While performing the duties of this job, the employee is regularly required to stand, walk and sit. The employee is occasionally required to stoop, kneel, crouch or crawl. The employee occasionally lifts and/or pushes up to 50 lbs. Specific vision abilities required by this job include close vision, distance vision, and depth perception. The noise level in the work environment is usually moderate to loud.