Senior Administrative Assistant

Pay Rate: $33.34 per hour
Duration: 3 months, potential extension and/or conversion
Work Mode: Remote-Hybrid, 3 days onsite (Tuesday through Thursday)
Location: New York, NY

Responsibilities:

• Coordinate across multiple leaders’ calendars for seamless execution.
• Lead heavy meeting scheduling and logistics activities for a team of five senior leaders.
• Coordinate logistics for all meetings, including IT, room set-up, and catering as needed.
• Manage travel reservations, prepare travel expense reports, and process invoices accurately.
• Support the overall Corporate Development and Strategy team, including logistics for team events.
• Develop and maintain strong relationships with other Executive Assistants, providing back-up as needed.
• Demonstrate proficiency with, or a strong interest in learning, emerging AI-enabled tools and technologies.
• Remain flexible if priorities change and handle ad-hoc administrative tasks.

Requirements:

• Excellent organizational skills and attention to detail.
• Strong follow-up skills and ability to prioritize and multi-task.
• Strong interpersonal skills with a high level of professionalism.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality, good judgment, and diplomacy.
• High proficiency in Microsoft Outlook, Word, PowerPoint, and Excel, along with travel reporting and invoicing applications.
• Minimum of 8 years of experience supporting senior level executives in a corporate environment.

Preferred Skills:

• Bachelor’s degree preferred.