Senior Executive Assistant

Our client is seeking a proactive and highly experienced Senior Executive Assistant to provide high-level support to the CEO and senior leadership within a fast-paced investment banking environment. This role sits at the center of the executive office and requires someone who can move quickly, navigate constant scheduling changes, and handle highly confidential information with exceptional discretion. The ideal candidate is detail-oriented, communicative, and team-focused, with the confidence to support demanding senior executives while partnering closely with a long-tenured Executive Assistant. Hours are generally 9:00am-5:00pm with a 24/7 mindset and availability to monitor time-sensitive emails or texts after hours as needed. The role follows a hybrid schedule with Monday through Thursday onsite and Fridays working remotely.

Key Responsibilities:

• Provide comprehensive support to the CEO and senior leadership, including complex calendar management, scheduling, meeting coordination, and prioritization
• Coordinate extensive domestic and international travel, detailed itineraries, conference logistics, and last-minute changes
• Process expenses, maintain CRM information, and support reporting, spreadsheets, records, and other executive administrative workflows
• Partner closely with the senior Executive Assistant to ensure seamless coverage, anticipate needs, and manage competing executive priorities
• Coordinate client entertainment, events, meetings, special projects, and cross-functional initiatives involving senior leadership and business units
• Handle confidential client, transaction, and business information while providing flexible office and administrative support as needed

Qualifications:

• 3+ years of strong Executive Assistant experience, including direct support to C-suite or similarly senior leadership
• Financial services experience strongly preferred; professional services experience required
• Demonstrated experience managing complex calendars, frequent travel, expenses, and rapidly changing priorities
• Exceptional attention to detail, organizational skills, and ability to work quickly and accurately in a high-volume environment
• Highly professional and communicative with strong judgment, discretion, and the ability to take direction and work closely with an established executive support partner
• Proactive, adaptable, and team-oriented with strong problem-solving skills and a willingness to contribute wherever needed

Compensation/Benefits:

• Up to $130K base salary + bonus opportunity
• Medical, dental, and vision coverage, plus HSA/FSA and wellness and insurance benefits
• 401(k) with company match
• PTO package
• Hybrid 4/1 schedule with Fridays working remotely

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)