Job Description
Position Summary:
The Program for Language Equity and the Khan Lab, led by Dr. Alisa Khan, MD, MPH within the Division of General Pediatrics, is seeking an enthusiastic, organized, and collaborative Sr. Administrative Associate. This role will primarily focus on scheduling appointments and meetings, managing calendars, and handling various administrative tasks to ensure smooth operations within the program and the lab.
A successful candidate will work closely with researchers, administrators, trainees, senior leaders, and external partners. This role requires strong communication skills, attention to detail, sound judgment, and the ability to manage multiple competing priorities while supporting a highly collaborative team environment. In addition to administrative responsibilities, the position may provide support for programmatic and research-related activities within both the Program for Language Equity and Khan Lab.
Key Responsibilities:
Minimum Qualifications
Education:
Experience:
Preferred Qualifications:
The Program for Language Equity and the Khan Lab, led by Dr. Alisa Khan, MD, MPH within the Division of General Pediatrics, is seeking an enthusiastic, organized, and collaborative Sr. Administrative Associate. This role will primarily focus on scheduling appointments and meetings, managing calendars, and handling various administrative tasks to ensure smooth operations within the program and the lab.
A successful candidate will work closely with researchers, administrators, trainees, senior leaders, and external partners. This role requires strong communication skills, attention to detail, sound judgment, and the ability to manage multiple competing priorities while supporting a highly collaborative team environment. In addition to administrative responsibilities, the position may provide support for programmatic and research-related activities within both the Program for Language Equity and Khan Lab.
Key Responsibilities:
- Coordinate schedules across multiple stakeholders, proactively identify and resolve scheduling conflicts, prioritize competing requests, and communicate regularly with faculty, staff, trainees, senior leaders, and external collaborators. Successfully manage multiple concurrent projects while maintaining strong attention to detail and responsiveness.
- Proactively plan, prepare, and organize logistics and administrative requirements for seminars, conferences, and other special programs or events. Obtain and organize planning information, prepare or order publicity materials and advertisements, reserve event location(s), and secure necessary supplies, equipment, and services.
- Support the day-to-day administrative operations. Work closely with a highly collaborative team of researchers, administrators, program staff, trainees, and senior leaders, serving as a key point of coordination across multiple ongoing activities and projects.
- Maintain spreadsheets, databases, tracking tools, and other administrative systems that support programmatic and research activities. Utilize Microsoft Office applications, shared file platforms such as Dropbox, and institutional business systems to support team operations.
- Prepare reports, presentations, meeting materials, correspondence, and other documents that support administrative, programmatic, operational, and research activities.
- Support special projects and other ad-hoc administrative, operational, programmatic, and research-related activities as assigned.
Minimum Qualifications
Education:
- High School Diploma / GED
- Bachelor’s degree preferred
Experience:
- Two years of related experience
Preferred Qualifications:
- Proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Word.
- Strong written and verbal communication skills, with the ability to build positive working relationships and navigate complex interpersonal situations with professionalism, empathy, and sound judgement.
- Ability to manage competing priorities and multiple simultaneous projects and deadlines while maintaining accuracy and attention to detail.
- Experience in healthcare, academic medicine, research, or program administration preferred.
- Scheduling and calendar management experience preferred.
- Proficiency in a language other than English a plus.
Numbers & Facts
| Location | Boston, MA |
Skills
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