Support Services Executive Assistant

Pay Rate: $22.50 an hour

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide administrative services such as preparation, processing, review and distribution of correspondence, meeting minutes, documents, letters, reports, copies, etc. in a professional and confidential manner
• Answer and screen phone calls forwarding them to the appropriate individuals
• Organize and maintain office filing system, monitor / order supplies and maintain executive management’s calendars
• Update, maintain and distribute department information such as organization charts, phone list and department emergency contact information
• Keep current on Treasure Island administrative systems, industry related office automation and policies and procedures
• Provide mailroom support by sorting incoming mail and sending mail out
• Assist with administrative projects and tasks as assigned
• Follow up with guests Info search comments
• Order supplies through Great Plains for various business units
• Coordinate computers and files for weekly Council meetings as needed

KNOWLEDGE AND CERTIFICATION, SKILLS AND ABILITIES

Knowledge and Certification

Required:

• 2 year degree in Business Administration, Communications or related field or 4 years equivalent Administrative Assistant experience

Skills

Required:

• Accurate and detail-oriented
• Highly organized and ability to adapt quickly to changing priorities
• Strong computer skills Microsoft Office (Word, Excel and Outlook) and Windows
• Excellent verbal, written and interpersonal communication skills
• Excellent problem-solving skills
• Proven to accurately type 50 wpm

Abilities

Required:

• Ability to work fast and efficiently
• Ability to follow established dress code policies and practice good personal hygiene
• Ability to interact with guests, coworkers and management in a professional and courteous manner
• Ability to independently complete multiple tasks in a professional manner
• Ability to serve both internal and external customers
• Ability to speak in a clear, concise and pleasant voice

REQUIRED TRAINING

• Treasure Island guest service training
• Any position-related training as determined by division director

PHYSICAL DEMANDS

• Must be able to sit for long periods of time with occasional amounts of walking and standing
• Must have the ability to independently lift up to 10+ pounds occasionally
• Must be able to perform repetitive hand and wrist motions