TPI Global SolutionsCourt Administrative Assistant TPI Global SolutionsCourt Administrative AssistantPhoenix, AZ$1–$1 / hourSkills PreferredTime management and the ability to prioritize a variety of tasks and other specialized clerical support duties with frequent interruptions . Delivers excellent customer service while answering a high volume of questions from internal and external customers by phone, email, and in person .
Vaco LLCNewContract Executive Assistant! Vaco LLCContract Executive Assistant!Phoenix, AZ$28–$35Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
Davron LLCNewOffice Manager Assistant Davron LLCOffice Manager AssistantGoodyear, AZOFFICE MANAGER ASSISTANT | OFFICE ASSISTANT | ADMINISTRATIVE ASSISTANT | CONSTRUCTION OFFICE MANAGER | QUICKBOOKS | MICROSOFT OFFICE | I-9 COMPLIANCE | BOOKKEEPING | UNDERGROUND UTILITIES | PERMIT COORDINATION | FRONT OFFICE SUPPORT | CONSTRUCTION ADMINISTRATION. This fully in-office role is ideal for a skilled administrative and accounting professional who enjoys supporting a relaxed, healthy construction office environment specializing in underground utilities, storm systems, structural concrete, and irrigation.
JobotNewExecutive Assistant JobotExecutive AssistantScottsdale, AZ$30–$40 / hourInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. We are working with a nationwide, plaintiff law firm that is seeking an experienced Executive Assistant to work directly with a Partner based in the Phoenix/Scottsdale area (Paradise Valley).
The Learning Experience Corp - Mesa, AZNewAssistant Center Director The Learning Experience Corp - Mesa, AZAssistant Center DirectorMesa, AZ$19–$21Core Attributes: • Leadership Skills: Demonstrate strong leadership abilities with the capability to guide and support Lead Teachers and other staff members. Assistant Directors at The Learning Experience play a vital role in our mission to make a difference in the lives of children, their families, and the communities we serve.
AxelonNewLead Mail Room Assistant AxelonLead Mail Room AssistantMesa, AZThis role ensures efficient mail operations across departments and branches while maintaining postage accuracy, delivery schedules, and mailroom organization. The Lead Mailroom Clerk is responsible for the accurate and timely handling of all incoming, outgoing, and interoffice mail.
Sunstate EquipmentSenior Executive Assistant Sunstate EquipmentSenior Executive AssistantPhoenix, AZAnticipation & Preparedness - Proactively identifies needs, pressure-tests priorities, and ensures the CEO and leadership are consistently prepared and aligned. The individual ensures the CEO is consistently prepared, informed, and focused on the highest-impact work that supports disciplined execution and forward momentum.
HITT ContractingNewCommercial Construction Project Manager HITT ContractingCommercial Construction Project ManagerPhoenix, AZFull timeThe PM provides leadership and serves as the liaison between project team members to promote the interest of both the business and clients in all matters, as well as demonstrate the characteristics of a mid-level leader. Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates.
Company ConfidentialMedical Executive Assistant - Scottsdale! Company ConfidentialMedical Executive Assistant - Scottsdale!Phoenix, AZFull timeDetermining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
Riverside Elementary SchoolNewExecutive Administrative Assistant Riverside Elementary SchoolExecutive Administrative AssistantPhoenix, AZAnswer and screen telephone callers and drop-in visitors, maintaining a helpful, positive demeanor and uses discretion to determine those which are to be handled by the Superintendent personally, as well as those delegated to a subordinate or other department. Make travel arrangements for the Superintendent, Associate Superintendent and Governing Board members including conference registration, preparation of requisitions and purchase orders as well as obtain reimbursements for travel expenses.
TEEMANewExecutive Administrative Assistant TEEMAExecutive Administrative AssistantPhoenix, AZ$48–$52Executive Onboarding: Partner with Human Resources to coordinate the hiring and onboarding of executive members or consultants, ensuring IT equipment, workspace, and introductory meetings are prepared prior to start dates. You will act as a proactive partner, providing project management and organizational support while maintaining the highest level of confidentiality and professionalism.
Pacer GroupExecutive Administrative Assistant Pacer GroupExecutive Administrative AssistantPhoenix, AZ$48–$52Job SummaryThe Executive Administrative Assistant provides high-level administrative support to the Office of the President and CEO or Core Leadership Team (CLT) members. This role requires strong judgment, initiative, professionalism, and the ability to manage multiple priorities in a fast-paced environment while maintaining confidentiality.
ApTaskAdministrative Assistant II ApTaskAdministrative Assistant IIChandler, AZ$16–$18 / hourAs an African American-owned and Veteran-certified company, ApTask offers a comprehensive suite of services, including staffing and recruitment solutions, managed services, IT consulting, and project management. As an African American-owned and Veteran-owned company, ApTask offers a comprehensive suite of services, including staffing and recruitment solutions, managed services, IT consulting, and project management.
TEEMANewExecutive Administrative Assistant to CEO TEEMAExecutive Administrative Assistant to CEOPhoenix, AZ$99,000–$108,000The ideal candidate will have experience in healthcare environments, knowledge of government programs (TRICARE, VA, Military Health System), and a strong sense of discretion and professionalism. Company is seeking a high-level Executive Assistant to support the Office of the President and CEO, along with other key leadership (CLT).
Becton DickinsonNewExecutive Administrative Assistant Becton DickinsonExecutive Administrative AssistantTempe, AZIt takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities. Our Total Rewards program — which includes competitive pay, benefits, continuous learning, recognition, career growth, and life balance components — is designed to support the varying needs of our diverse and global associates.
ADERO Scottsdale ResortNewAdministrative Assistant -Hotel Executive Off ADERO Scottsdale ResortAdministrative Assistant -Hotel Executive OffScottsdale, AZSkills: The required skills are utilized daily to manage complex schedules, draft professional communications, and coordinate meetings that keep the executive office running smoothly. Preferred skills such as familiarity with hotel management software enhance the assistant's ability to support operational functions specific to the hospitality industry.
Atlas Healthcare Partners LlcNewExecutive Administrative Assistant Atlas Healthcare Partners LlcExecutive Administrative AssistantPhoenix, AZThe Executive Administrative Assistant will provide high-level executive administrative support to the Atlas Executive Leadership team by conducting research, preparing reports, handling information requests, and performing other administrative functions such as preparing correspondence and other time-sensitive documents, receiving visitors, arranging critical conference calls, scheduling complex meetings for multiple executives, coordinating travel & expense reports, and much more. Must have excellent oral, written and interpersonal communication skills to effectively interact with departmental personnel, assist customers with inquiries, schedule meetings and appointments, as well as provide assistance with incoming telephone calls and walk-ins.
M. A. Mortenson CoEnergy Storage-Project Administrative Assistant M. A. Mortenson CoEnergy Storage-Project Administrative AssistantAvondale, AZ$24.52–$33.12 / hourQUALIFICATIONS: Three years administrative experience, preferably supporting a large number of team members Associate's degree in business or related administrative experience preferred Detail oriented, with excellent problem-solving skills, meticulous, upbeat, adept at succeeding in rapidly changing environment Strong communication skills with high degree of integrity in both written and verbal communications Preferred: Experience with IRA compliance. Mortenson is currently seeking an AssistantProject Administrative Assistantto join ourEnergy Storage Groupwith the ability to work well with a variety of staff at all levels in an ever-changing environment, remaining flexible, inventive, enthusiastic, and efficient with a high level of integrity and confidentiality.
Bremer Whyte Brown & O'MearaNewLegal Administrative Assistant/ Receptionist Bremer Whyte Brown & O'MearaLegal Administrative Assistant/ ReceptionistChandler, AZWe are a reputable and forward-thinking mid-sized law firm, recognized for our sixth consecutive year as a best law firm by U.S. News & World Report's best lawyers. Proficiency in Microsoft Word, Outlook, and Excel is required, along with experience operating general office equipment such as copiers, printers, and scanners.
ProsumAdministrative Assistant / Front Office Coordinator ProsumAdministrative Assistant / Front Office CoordinatorPhoenix, AZThe successful candidate will be highly organized, proactive, detail-oriented, and comfortable managing multiple priorities while maintaining a positive and professional attitude. A positive attitude, strong customer service skills, and a willingness to handle both administrative and routine office tasks are essential for success in this role.
Compass Group, North AmericaNewEXECUTIVE ADMINISTRATIVE ASSISTANT HOURLY (FULL TIME) Compass Group, North AmericaEXECUTIVE ADMINISTRATIVE ASSISTANT HOURLY (FULL TIME)Tempe, AZ$20–$24 / hourEnsures operation of equipment by completing preventive maintenance requirements; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques. Location : Arizona State University - 1151 S Forest Ave, Tempe, AZ 85281.(Openings at other locations within school district available) Note: online applications acceptedonly.
VITA AEREA PREMIUM AVIATION SERVICES LLCAdministrative Assistant VITA AEREA PREMIUM AVIATION SERVICES LLCAdministrative AssistantMesa, AZVita Aera is seeking a highly organized and detail-oriented Administrative Assistant to support our Executive team. This is an excellent opportunity for a motivated professional who thrives in a dynamic setting and is eager to contribute to a growing aviation-focused organization.
Ideematec Inc.Administrative Assistant Ideematec Inc.Administrative AssistantScottsdale, AZAn international track record of over 9 GW deployed, more than 15 years of experience in the tracker field and 82+ diverse patents, Ideematec is a trusted partner in advanced solar PV tracking technology. The ideal candidate will thrive in a fast-paced environment, possess strong multitasking abilities, and have a keen eye for both financial accuracy and marketing strategies.
Winter Park RecruitingAdministrative Assistant - Phoenix Winter Park RecruitingAdministrative Assistant - PhoenixPhoenix, AZExcellent written and verbal communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients. Winter Park Recruiting is a leading recruitment agency focused on connecting exceptional talent with companies that value growth, integrity, and a thriving work environment.
Phenom PeopleNewAdministrative Assistant Phenom PeopleAdministrative AssistantPhoenix, AZComposes correspondence and independently generates other communications, including, but not limited to, e-mails, newsletters, reports, mailings, flyers and brochures through effective use of appropriate software application and/or media. The Administrative Assistant also performs a variety of administrative support functions for a department to provide for efficient, effective and customer service-focused operations.
Connections Health SolutionsNewAdministrative Assistant (FT, Days) Connections Health SolutionsAdministrative Assistant (FT, Days)Phoenix, AZ$1,000–$2,000Administrative Support: Provide clerical and administrative support to clinical and management staff, including scheduling meetings, taking minutes, and assisting with daily office tasks. All employees (Pool, Part-time and Full-time): Employee Assistance Program to help with confidential emotional support, work life solutions, financial solutions, legal assistance, or online support .
Alliance Defending FreedomHR Administrative Assistant Alliance Defending FreedomHR Administrative AssistantScottsdale, AZCoordinate logistics and administration for HR operations, including scheduling and setting up HR-related meetings (e.g., new hire orientation, exit interviews, HR leadership meetings), managing HR mail distribution, and processing check requests for HR-related invoices. In this role, you will report to the Vice President of Human Resources and will be responsible for assisting the HR team with a wide variety of administrative tasks and serving the ADF teams with excellent customer service.
The ForumNewAdministrative Assistant - Health Center The ForumAdministrative Assistant - Health CenterPhoenix, AZThe Administrative Assistant serves as the central point of coordination for the Administrator's office, ensuring efficient workflow, professional communication, and exceptional service to residents, families, staff, and external partners. The Administrative Assistant provides high-level administrative and operational support to the Health Administrator, Misti Valentino, and leadership team within the Acacia Health Center.
EquiliemAdministrative Assistant EquiliemAdministrative AssistantTempe, AZ$25–$28 / hourThe Administrative Assistant serves as the first-line representative of the organization and is responsible for pleasantly greeting visitors, clients, and staff while efficiently directing guests and callers to their appropriate destinations. This role provides administrative and clerical support to ensure the smooth operation of the office, maintains a professional and welcoming environment, and represents the company in a positive and professional manner to both internal and external customers.
HOAMCONewAdministrative Assistant HOAMCOAdministrative AssistantSurprise, AZSince 1991, HOAMCO (Homeowners Association Management Company) has been a leader in community association management, currently managing over 600 communities across six states—and we’re still growing! Have the ability to solve practical problems and deal with a variety of concrete variables in situations and interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Water Works EngineersAdministrative Assistant Water Works EngineersAdministrative AssistantScottsdale, AZYou will be a key contributor to daily operations by assisting with project coordination, supporting engineers and office staff, helping manage important documentation and communications, and ensuring the office stays organized and responsive in a fast-paced environment. On day one, as a full-time employee, Water Works Engineers employees enjoy a comprehensive benefits package to enhance their well-being and financial stability on their first employment day, which includes: Paid Time Off: Eight paid holidays annually, with paid time off (PTO) accrual based on role.
CRGNewAdministrative Assistant CRGAdministrative AssistantPhoenix, AZThis role requires strong communication skills, the ability to manage multiple priorities, and a commitment to maintaining efficient processes and accurate work. Strong attention to detail with the ability to work independently, meet deadlines, and produce accurate work with minimal supervision .
Fisher IndustriesAdministrative Assistant Fisher IndustriesAdministrative AssistantTempe, AZWith over 70 years of experience, the company specializes in highways, bridges, aggregates, and large-scale infrastructure projects, supported by in-house capabilities in drilling, blasting, crushing, asphalt, and concrete production. This individual will support multiple departments and perform work on a variety of project-based tasks, as well as assist departments when additional help is needed.
NoGigiddyRemote Administrative Assistant NoGigiddyRemote Administrative AssistantPhoenix, AZRemote$45,760–$58,240The ideal candidate will have excellent communication skills, a keen eye for detail, and the ability to multitask in a fast-paced environment. • High school diploma or equivalent; additional qualifications as an administrative assistant or in related fields are a plus.
Riverside Elementary SchoolNewDistrict Administrative Assistant Riverside Elementary SchoolDistrict Administrative AssistantPhoenix, AZAnswer and screen telephone callers and drop-in visitors, maintaining a helpful, positive demeanor and uses discretion to determine those which are to be handled by the Superintendent personally, as well as those delegated to a subordinate or other department. Provide superior administrative support to the department, anticipating needs and maintaining an organized, efficient, professional office that supports the mission and vision of the school district.
Coverall North AmericaAdministrative Assistant Coverall North AmericaAdministrative AssistantPhoenix, AZThe Administrative Assistant serves as the communications hub handling all incoming calls, for both the regional support center and the Franchised Business Owner’s customer calls responding promptly to inquiries, requests, concerns and forwards to the appropriate Franchised Business Owner and/or Field Service Representative or by the creation of a ticket in FranSys for the Field Service Representative. To provide essential support to Regional Support Center Operations Departments by providing excellent administrative services to all Coverall regional employees and excellent customer service support to all Franchised Business Owners and their customers of that region.
TeemaGroupAdministrative Assistant for State of Arizona TeemaGroupAdministrative Assistant for State of ArizonaPhoenix, AZ$15–$16Switchboard duties involve operating communication systems to answer, direct, and transfer incoming calls to the correct departments or individuals, managing visitor check-ins, and performing general administrative tasks such as taking messages, providing information, and maintaining records. Contacts claimants to advise of appointments and paperwork that is still pending, contacts doctors for follow reports or specific instructions, hospitals for authorizations and reports and other sources such as claimant’s attorneys to answer basic status questions.
Apollo Mechanical ContractorsAdministrative Assistant Apollo Mechanical ContractorsAdministrative AssistantPhoenix, AZ$21–$25 / hourDuties and Responsibilities: • Answer emails and direct phone calls to the appropriate people • Assist with weekly timecards • Data entry • Order office supplies/jobsite materials • Basic IT requests • Execute/sort incoming and outgoing mail and packages • Invoice Coding and knowledge of cost codes • Assist in new hire onboarding • Manage site badging for field employees • General office administrative duties • Additional tasks as needed. Requirements • Microsoft Office Suite • Ability to multi-task and work under pressure • Organizational skills with the ability to prioritize tasks and responsibilities • Communication skills • Previous Administrative experience in an office setting • Ability to operate common office equipment • The ability to support multiple projects and travel between multiple job sites.
Bowman Consulting Group, Ltd.Administrative Assistant Bowman Consulting Group, Ltd.Administrative AssistantTempe, ArizonaIt is an opportunity to be part of a diverse and engaged community of professionals, to be treated as a respected and valued member of a motivated team and to be empowered to do exceptional work that advances the best interest of everyone involved. Manage conflicting priorities, including organizing workflow and teaming up with colleagues to accomplish tasks and balance workloads.
Covert Special Investigations, IncAdministrative Assistant / Junior Investigator (Part-Time) Covert Special Investigations, IncAdministrative Assistant / Junior Investigator (Part-Time)Chandler, AZ$15.50–$18 / hourThe Administrative Assistant / Junior Investigator supports the daily operations of Covert Special Investigations by assisting with client communications, case intake, file management, research, and investigative support activities. Covert Special Investigations is a multi-state private investigation firm with more than 20 years of experience specializing in insurance investigations, process serving, surveillance, background investigations, and specialized investigative services.
Comfort Systems USANewHVAC Agreement Administrative Assistant Comfort Systems USAHVAC Agreement Administrative AssistantChandler, AZMaintain Computerized Maintenance Management System (COINS), which may include opening and closing work orders, maintaining equipment status, managing work order back log, maintaining inventory tracking system, and purchasing system. Maintain and operate CMMS as directed by Supervisor; create workorders; create and maintain equipment history database; manage inventory tracking module, purchasing module, etc.
LHH Recruitment SolutionsNewAdministrative Assistant LHH Recruitment SolutionsAdministrative AssistantPhoenix, AZ$23–$27 / hourLHH Recruitment Solutions is seeking a highly organized and detail-oriented Administrative Assistant to join our client's growing construction team in Phoenix, Arizona. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
TDIndustriesAdministrative Assistant III TDIndustriesAdministrative Assistant IIIPhoenix, ArizonaCompany Overview: Founded in 1946, TDIndustries is a premier, employee-owned Mechanical, Electrical, and Plumbing (MEP) company delivering full-lifecycle building solutions—from design and construction to service and facilities maintenance. Job Summary : The Administrative Assistant III provides high-level administrative support to departments or senior staff, ensuring seamless coordination of office activities and communications.
OrthoArizonaNewAdministrative Assistant OrthoArizonaAdministrative AssistantGilbert, AZToday we are one of Arizona's largest privately owned and most comprehensive orthopedic practices with more than 75 locally and nationally renowned providers across 30 locations, in addition to in house state of the art MRI capabilities. At OrthoArizona we are committed to best-in-class patient care, being a pioneer in research and technology, and most importantly, rewarding and recognizing our team members.
Busy BeesAdministrative Assistant - Palm Valley, AZ Busy BeesAdministrative Assistant - Palm Valley, AZGoodyear, AZJoin our diverse community of over 5,000 dedicated employees, and experience competitive pay and benefits, including a childcare discount. As a proud member of the Busy Bees global childcare community, we offer exceptional opportunities for your career to thrive.
Accurate PlacementAdministrative Assistant Accurate PlacementAdministrative AssistantPhoenix, AZHours: 8:00 am – 5:00 pmPay: $20.44 per hourLocation: Phoenix, AZ 85007Parking: Free in lotType: Temporary Start date: Immediately upon passing background checkDuration: Thru 12/31/2026Benefits: Available after eligibility period is metDUTIESAct as the first point of contact, providing empathetic and patient service to individuals requesting records via phone, email, or in person. Manage high-volume requests (email, fax, mail, phone), answer phones, and process and distribute incoming mail, packages, and deliveries to the appropriate recipients.
STRUCTURALNewAdministrative Assistant STRUCTURALAdministrative AssistantPhoenix, AZSTRUCTURAL offers a wide range of specialty repair and maintenance services andis the largest concrete repair contractor in the United States, with roughly 2,500 employees working from locations nationwide and in select international markets. STRUCTURAL integrates technology-driven solutions with specialty contracting services to improve, protect, and enhance the existing infrastructure of owners directly, and in partnership with designers and contractors.
BelcanAdministrative Assistant I BelcanAdministrative Assistant IPhoenix, AZRecord Keeping & Data Management:o Maintain filing and records management systemso Scan and electronically manage equipment calibration, PM records, training records, and inspection documentation.o Job Title: Administrative Assistant ILocation: Phoenix, AZZip Code: 85040Duration:12 MonthsPay Rate: $21/hrKeyword's: #Phoenixjobs; #Administrativejobs.
phoenix manufacturingNewSales Administrative Assistant phoenix manufacturingSales Administrative AssistantPhoenix, AZThe Part-Time Sales Administrative Assistant provides essential administrative, clerical, and sales operations support to the Sales Team, helping ensure efficient day-to-day operations and customer responsiveness. The ideal candidate is highly organized, detail-oriented, proactive, and comfortable working in a fast-paced, sales-driven, and customer-focused environment.
Midwestern UniversityNewAdministrative Assistant- IL- Admissions Midwestern UniversityAdministrative Assistant- IL- AdmissionsGlendale, AZMore than 6,000 full-time students are enrolled in graduate programs in osteopathic medicine, dentistry, pharmacy, physician assistant studies, physical therapy, occupational therapy, nurse anesthesia, cardiovascular perfusion, podiatry, optometry, clinical psychology, speech language pathology, biomedical sciences and veterinary medicine. Inventory & Resource Management: Effectively handles snack inventory, office supply orders, Admissions folders and printed materials, and oversees tracking, safeguarding, and assignment of the Admissions Wi-Fi Hotspots.