The duties of the role will include, but not be limited to the following:Welcome guests and customers in person or on calls through multi-line telephone systemSort and distribute incoming US mail, faxes, emails and interoffice communications Assist managers by reading, researching, and routing correspondence; drafting letters and documents; and collecting and analyzing informationMaintain managers' appointment schedules and remindersSecure information tracked in various record database systemsMaintain office supplies; anticipate needed supplies; order and verify receipt of suppliesMonitor office equipment by completing preventive maintenance schedules; troubleshoot errors; and call for repairsPrepare and format information for internal and external distribution, including but not limited to reports, memos, invoices letters, and other documentsOrganize, file and retrieve company records, documents, and reports in both paper and electronic filing systemsCoordinate and monitor vehicle fleet information and maintenance, staff trainings, work orders, and other paperwork to ensure complianceAttend monthly staff and other meetings as neededOther duties as assignedLanguage Ability:Ability to read and interpret documents such as operating and maintenance instructions, and procedure manuals. Knowledge, Skills and Other Abilities: Very strong organizational and time management skills Ability to work independently, prioritize, and multi-taskRespect and adhere to the confidential aspects of company, personnel, and client mattersEffective decision-making skills with a proactive approach to problem-solvingExcellent oral and written communication and reporting skillsProfessionalismPunctualityWorking knowledge of Microsoft Office, particularly Word and ExcelTyping 55+ wpm, ability to operate computers and office equipmentEmpathetic, with an interest for working with intellectual disabilitiesTeam player, with the ability to maintain good working relationships with participants and their families, co-workers, and outside organizations