Administrative Assistant II Buffalo Federation of Neighborhood CentersAdministrative Assistant IIBuffalo, NYFull timeApproximately 50% of this role is focused on the Rental Supplement Program, including intake and screening of referrals, gathering documentation, tracking participant activity, generating weekly reports, scheduling appointments, and preparing purchase requests. The ideal candidate is a proactive multitasker with strong communication skills who thrives in a fast‑paced environment, works well both independently and collaboratively, and demonstrates professionalism, integrity, and excellent customer service.
Administrative Assistant First Tek, Inc.Administrative AssistantElma, NYProvides comprehensive hybrid (in person or remote) administrative and coordination support to the assigned team, ensuring smooth execution of daily operations, meetings, travel, and events through effective organization, communication, and follow-through. The position supports multiple priorities simultaneously, manages time-sensitive logistics, and interfaces with vendors, employees, and leadership while adhering to established policies and procedures.
NewLegal Administrative Assistant - Buffalo Rupp Pfalzgraf LlcLegal Administrative Assistant - BuffaloBuffalo, NY$26–$32 / hourThis role is ideal for a highly organized, proactive legal secretary or legal assistant who thrives in a fast‑paced litigation environment, anticipates attorney and client needs, and takes ownership of matter organization, deadline monitoring, document preparation, and client communication support across patent, trademark, copyright, licensing, and enforcement matters. Position: Legal Administrative Assistant (Intellectual Property Litigation)Firm: Rupp Pfalzgraf LLCLocation: Buffalo, NYAbout UsRupp Pfalzgraf LLC is a fully integrated law firm providing comprehensive legal services at the intersection of business and law.
Administrative Assistant eTeam Inc.Administrative AssistantElma, NYProvides comprehensive hybrid (inperson or remote) part-time administrative and coordination support to the assigned team, ensuring smooth execution of daily operations, meetings, travel, and events through effective organization, communication, and follow-through. This role operates with moderate autonomy and requires strong coordination across internal teams, including collaboration with other administrative assistants.
NewLegal Administrative Assistant - Buffalo RupppfalzgrafLegal Administrative Assistant - BuffaloBuffalo, NY$26–$32 / hourThis role is ideal for a highly organized, proactive legal secretary or legal assistant who thrives in a fast-paced litigation environment, anticipates attorney and client needs, and takes ownership of matter organization, deadline monitoring, document preparation, and client communication support across patent, trademark, copyright, licensing, and enforcement matters. Coordinate with clients regarding retainer agreements, including preparing follow-up communications, tracking outstanding retainers, and supporting completion of required engagement documentation.
NewOffice Administrative Assistant - Buffalo Harris Beach LLPOffice Administrative Assistant - BuffaloBuffalo, NY$22.34–$27.30 / hourThe firm's practice areas and industries served span appellate law, business litigation, commercial real estate, construction, corporate, environmental, energy, financial institutions, financial restructuring, government compliance and investigations, health care, immigration, intellectual property, labor and employment, mass torts, medical and life sciences, political law, product liability, public finance, tax, and trusts and estates. The firm's lawyers and consultants practice from offices throughout Connecticut in Bantam, Hartford, New Haven and Stamford; New York state in Albany, Buffalo, Ithaca, New York City, Rochester, Saratoga Springs, Syracuse, Long Island and White Plains, as well as in Boston, Massachusetts and Newark, New Jersey.
Administrative Assistant My Place Home For The HomelessAdministrative AssistantBuffalo, New YorkAbout Us: My Place Home for the Homeless, Inc. is a dedicated non-profit organization focused on providing comprehensive support to individuals experiencing homelessness. Their shelter would provide a warm and safe environment, nutritional meals and access to resources to help the disadvantaged rebuild and regain their independence and self-sufficiency.
NewOffice Administrative Assistant - Buffalo Harris Beach MurthaOffice Administrative Assistant - BuffaloBuffalo, NYYou will be successful in your career at the firm if you: Exhibit the ability to effectively multi-task, meet deadlines, and provide solutions in a fast-paced, team-oriented environment. Harris Beach Murtha is committed to an inclusive environment and we welcome applications from diverse candidates with varied background and skills, including military experience.
Senior Administrative Assistant (Onsite- Buffalo, NY) M&T Bank CorpSenior Administrative Assistant (Onsite- Buffalo, NY)Buffalo, NY$20.55–$34.25 / hourInteract professionally with Bank executive management, senior leadership and applicable committee members, responding timely to questions and/or issues on organizational matters. This role blends strong traditional administrative support with advanced organization skills, critical thinking, and the ability to manage complex information, materials and workflows.
NewAdministrative Assistant for Counselor Education St. Bonaventure UniversityAdministrative Assistant for Counselor EducationNYRemoteBonaventure University is located in the scenic Enchanted Mountain region of Western New York, approximately 75 miles south of Buffalo, New York, with easy access to major metropolitan areas. The university currently enrolls approximately 2,000 undergraduate students and more than 1,000 graduate students in its schools of Arts and Sciences, Business, Education, Communication, and Health Professions.
Administrative Assistant (Assisted Living) DePaulAdministrative Assistant (Assisted Living)Cheektowaga, New York$18–$18.30 / hourFull timeWork Environment: Well lighted, air-conditioned / heated environment; may be exposed to residents with communicable diseases or confused residents. 3. Assists with receivables and banking functions, including but not limited to resident spending, petty cash, and.
Administrative Assistant ZobilityAdministrative AssistantElma, NYProvides comprehensive hybrid (in person or remote) part-time administrative and coordination support to the assigned team, ensuring smooth execution of daily operations, meetings, travel, and events through effective organization, communication, and follow-through. Nature & Scope: This role operates with moderate autonomy and requires strong coordination across internal teams, including collaboration with other administrative assistants.
School of Nursing - Administrative Assistant, Undergraduate Programs D'Youville UniversitySchool of Nursing - Administrative Assistant, Undergraduate ProgramsBuffalo, NY$35,000–$40,950 / yearUnder the visionary leadership of President Lorrie Clemo, the university is undergoing an exciting evolution, with innovative initiatives designed to meet societal needs, elevate student experiences, expand career readiness, and solidify our role as a leader in 21st-century education. The Administrative Assistant supports academic and administrative functions including scheduling, correspondence, records management, student progression tracking, accreditation activities, event coordination, and departmental projects.
Executive Secretaries and Administrative Assistants Cogent Infotech CorporationExecutive Secretaries and Administrative AssistantsBuffalo, NYThe role provides administrative and litigation support by managing legal databases, processing discovery requests, maintaining case records, and supporting case management activities. Cogent Infotech is a leading tech consulting firm headquartered in Pittsburgh, PA, offering cutting-edge digital transformation solutions in Cloud, Cybersecurity, Data Analytics and AI.
Administrative Assistant (On-site) HEPCO, Inc.Administrative Assistant (On-site)Buffalo, NY$20–$25 / hourThe ideal candidate will be highly organized, possess strong communication skills, and have the ability to manage multiple priorities while maintaining accuracy and professionalism. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from HEPCO, Inc. and its affiliates and contracted partners.
Administrative Assistant MindlanceAdministrative AssistantElma, NY$22 / hourProvides comprehensive hybrid (inperson or remote) part-time administrative and coordination support to the assigned team, ensuring smooth execution of daily operations, meetings, travel, and events through effective organization, communication, and follow-through. The position supports multiple priorities simultaneously, manages time-sensitive logistics, and interfaces with vendors, employees, and leadership while adhering to established policies and procedures.
NewLegal Administrative Assistant equiliemLegal Administrative AssistantBuffalo, NY$29–$30 / hourJob RequirementsPrior experience in administrative support, legal administration, discovery support, litigation support, records management, case management, or database administration preferred. This role is responsible for maintaining databases, processing discovery materials, supporting litigation and case management activities, and ensuring accurate recordkeeping.
Administrative Assistant Penda Aiken, IncAdministrative AssistantBuffalo, NYDatabase Management: Create and maintain internal databases to track specialized agency metrics, ensuring high data accuracy and clean records management. Discovery Formatting & Research: Conduct discovery research, execute document requests, and utilize electronic database systems to accurately date-stamp and format legal/operational discovery materials.
Administrative Assistant HireTalentAdministrative AssistantElma, NYProvides comprehensive hybrid (inperson or remote) part-time administrative and coordination support to the assigned team, ensuring smooth execution of daily operations, meetings, travel, and events through effective organization, communication, and follow-through. The position supports multiple priorities simultaneously, manages time-sensitive logistics, and interfaces with vendors, employees, and leadership while adhering to established policies and procedures.
Administrative Assistant, Western NY New York State Thruway AuthorityAdministrative Assistant, Western NYBuffalo, NY$48,925–$51,000 / yearWORK PERFORMED: Maintaining filing system; set up meetings and make appointments; answer telephone; copying/scanning/printing; open mail and respond to general needs of the Corporation as requested. Basic Function: The Administrative Assistant will provide support for the WNY Project Management staff; assist the regional office and subsidiary staff with daily administrative tasks as necessary; and perform back - up receptionist role, as needed.
NewPremium Administrative Assistant | Highmark Stadium Legends Hospitality, LLCPremium Administrative Assistant | Highmark StadiumOrchard Park, NY$21–$23 / hourOur network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component feasibility & consulting, owner's representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking of world-class live events and venues. As a premium admin, you will manage food and beverage orders through ordering software for premium departments, maintain ongoing communication with clientele regarding their ordering needs, and support the planning, setup, and breakdown of premium events.
NewAdministrative Assistant MirionAdministrative AssistantBuffalo, NYThe Administrative Assistant will provide comprehensive support to the Management Team while also taking on specific duties related to quality control and engineering documentation. The Administrative Assistant is responsible for: Organize and schedule meetings for administrators and engineering teams.
NewSRO Administrative Assistant DePaulSRO Administrative AssistantBuffalo, New York$21–$21.30 / hourFull timeThe SRO Administrative Assistant assumes primary responsibility for monitoring the reception area and all related duties which include but are not limited to: answering the telephone, minor clerical work, general reception duties, personnel functions, management of resident spending, etc. Responsibilities: Monitors the lobby and entrance areas; courteously greets, welcomes and provides direction to guests, residents, service providers, vendors and family members.
Administrative Assistant J&Ds Sealtech CorpAdministrative Assistantbuffalo, NYMust be able to work independently ,solve problems ,at least one year experience in administrative setting .Valid drivers license ,reliable transportation. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.
Administrative Assistant- Cochlear Implant Specialist (35479) Buffalo Hearing & Speech Center IncAdministrative Assistant- Cochlear Implant Specialist (35479)Buffalo, NYPrimary responsibilities include placing orders for Durable Medical Equipment (DME), obtaining all required paperwork for insurances, receiving CI DME, completing billing & documentation processes for CI DME in the electronic patient health records (IMS). Job Summary: Administrative Assistant- Cochlear Implant Specialist is responsible for supporting the Audiology Cochlear Implant (CI) team and patients, while providing excellent external and internal customer service.
Admin Administrative Assistant STAFF TODAYAdmin Administrative AssistantBuffalo, NYperforming data entry tasks and analyses of data in Division computer systems and databases. excellent working knowledge of Microsoft Office, specifically Word, Access, Outlook and Excel.
NewAdministrative Assistant III Patient Care Services SCH Catholic Health SystemAdministrative Assistant III Patient Care Services SCHBuffalo, NYDuties include interaction with various departments and associates of the hospital as well as outside customers, daily administrative tasks, timely follow-up, scheduling, and maintaining efficient flow of information to ensure effective functioning of patient care services departments. Summary: The individual in this role provides complex administrative support to the SOCH Nursing Leadership Team in the specialty area to which they are hired.
NewAdministrative Assistant III Maternal Child SCH Catholic Health SystemAdministrative Assistant III Maternal Child SCHBuffalo, NYDuties include interaction with various departments and associates of the hospital as well as outside customers, daily administrative tasks, timely follow-up, scheduling, and maintaining efficient flow of information to ensure effective functioning of patient care services departments. Summary: The individual in this role provides complex administrative support to the SOCH Nursing Leadership Team in the specialty area to which they are hired.
Administrative Assistant - Day Program Aspire of WNYAdministrative Assistant - Day ProgramCheektowaga, NY$16.33–$18.37 / hourWork Where You Can Make an IMPACT At Aspire, we are driven by the core belief that children and adults with developmental disabilities have the right to realize their full potential and live as independently as possible. Responsibilities include answering phones, providing reception services, making copies, preparing outgoing mail, typing and formatting reports, scheduling appointments and ordering of supplies.
NewAdministrative Assistant Ferguson ElectricAdministrative AssistantBuffalo, NY$25–$35 / hourManage the Service department report process including infrared inspections, oil sampling, and maintenance reports; assist the Marketing department, project managers, and cross-functional teams with administrative tasks, coordination, and documentation. Excellent organizational, time management, and multitasking skills with strong attention to detail; demonstrated ability to handle sensitive and confidential information with integrity and discretion; outstanding written and verbal communication skills with a professional, service-oriented approach.
Senior Administrative Assistant M&T Bank CorpSenior Administrative AssistantBuffalo, NY$20.55–$34.25 / hourPerform high level administrative / project assignments, relieving management of many day-to-day operations and ensuring smooth functioning of department. Overview: Provides high level, more complex secretarial/administrative support to senior management employees or groups in the Bank.
Senior Administrative Assistant - Cybersecurity M&T Bank CorpSenior Administrative Assistant - CybersecurityBuffalo, NY$20.55–$34.25 / hourBe the bridge between leadership and teams across the bank-answering questions, solving problems, and keeping information flowing smoothly. In this role, you will be supporting our Chief Information Security Officer and the Cyber leaders that directly report into the Security Officer.
Senior Administrative Assistant - Banking Services M&T Bank CorpSenior Administrative Assistant - Banking ServicesBuffalo, NY$20.55–$34.25 / hourPerform high level administrative / project assignments, relieving management of many day-to-day operations and ensuring smooth functioning of department. Overview: Provides high level, more complex secretarial/administrative support to senior management employees or groups in the Bank.
NewPremium Administrative Assistant | Highmark Stadium Legends GlobalPremium Administrative Assistant | Highmark StadiumOrchard Park, New York$21–$23 / hourAs a premium admin,you will manage food and beverage orders through ordering software for premium departments, maintain ongoing communication with clientele regarding their ordering needs, and support the planning, setup, and breakdown of premium events. Build and maintain strong relationships with premium clientele, delivering white glove service experience for food and beverage orders in VIP and premium areas.
NewTemporary Administrative Assistant WithumTemporary Administrative AssistantBuffalo, NY$24–$28 / hourWithum is a forward-thinking, technology-driven advisory and accounting firm, helping clients to Be in a Position of StrengthSM in today's modern business landscape. But our commitment goes beyond our clients as we continue to live theWithum Way, promoting personal and professional growth for all team members, clients, and surrounding communities.
Entry Control Administrative Assistant EFL GlobalEntry Control Administrative AssistantBuffalo, NYFull timeArranging courier pickup for deliveries needed to U.S. Customs Delivery of Late Entry Reports to respective Trans American team members Uploading documentation to U.S. Customs via Document Imaging System (DIS). With a vast network spanning multiple countries and a dedicated team of over 2,400 professionals, we are committed to delivering innovative and reliable freight forwarding services across diverse industries worldwide.
Administrative Associate Canisius UniversityAdministrative AssociateBuffalo, New YorkFull timeGeneral office duties include answering phones, greeting visitors, scheduling appointments, maintaining office files, ordering office supplies, overseeing service of office equipment, and emailing communications. Comprehensive Insurance Benefits – Health, Dental, Vision, Life and Long-Term Disability available the first of the month after the employee’s date of hire 40 3(b) with Company Contribution – Plan for your future with confidence – contribution from the university is available after one year of employment Paid Time Off – Includes vacation time, personal time, sick time, and paid holidays Tuition Benefits – Available for full-time employees and their qualified dependents .
Administrative Associate Canisius CollegeAdministrative AssociateBuffalo, NYGeneral office duties include answering phones, greeting visitors, scheduling appointments, maintaining office files, ordering office supplies, overseeing service of office equipment, and emailing communications. Funded in part by the New York State Education Department, HEOP Students participate in a 4-week summer program, attend workshops, and meet regularly with program staff.
School of Pharmacy - Faculty, Social & Administrative Sciences D'Youville UniversitySchool of Pharmacy - Faculty, Social & Administrative SciencesBuffalo, NY$80,000–$92,500 / yearUnder the visionary leadership of President Lorrie Clemo, the university is undergoing an exciting evolution, with innovative initiatives designed to meet societal needs, elevate student experiences, expand career readiness, and solidify our role as a leader in 21st-century education. Teach required and elective courses in social and administrative sciences, pharmacy administration, health outcomes, pharmacy management, health policy, pharmacoeconomics, implementation science, population health, research methods, leadership, or related content areas.
NewWorkforce Recruitment Assistant PUSH BuffaloWorkforce Recruitment AssistantBuffalo, NYThis role helps ensure smooth daily operations across PUSH Buffalo's workforce development programs, including the Sustainable Workforce Training Center (SWTC) and the Community Hiring Hall. The position supports participant engagement, scheduling, documentation, communications, and program logistics to strengthen overall workforce programming and service delivery.
Executive Assistant Moog IncExecutive AssistantBUFFALO, NY$27.88–$36.06 / hourDirectly support approximately 15-20 Leaders in East Auroraby * Preparing, submittingand trackingexpense reports * Coordinatingoff-sites andmakingarrangementsfor out-of-town staff * Coordinatingand distributinggroup reports, memos, and information * Maintainingand orderinggroup supplies and/or other office equipment * Developingand managingcontact lists and key external constituents * Pay buildingexpenses/invoices * Scan and manage documents * Prepare invoices, print packing slips, and add sales orders * Liaise with and escalate issues to telecommunications vendor as needed * Manage CAG Moog store - ordering materials, paying invoices, selling items * Draft communications * Act as backup and assist the reception desk Administrative Assistant * Support Sr. Executive Assistant/Site Project Managerwith site/facilitiesprojects as needed, which may include * Assistance with seat assignment/floor plan coordination * Emergency process coordination and communication (snow delays, fire drills, power outages) * Assistance submitting POs, capital requests, expenses for building projects * Other duties as assigned To be considered for the role, here's what you'lltypicallyneed.
NewExecutive Assistant to Administration West New York EMSExecutive Assistant to AdministrationBuffalo, NYThis role serves as a key liaison between the executive office and internal and external stakeholders, ensuring efficient operations, effective communication, and exceptional service delivery. Candidates should be open to completing a Sign Language Proficiency Interview (SLPI) and working toward the proficiency level established for the position by SMSD, with support for continued skill development.
Litigation Assistant Morgan & Morgan, P.A.Litigation AssistantBuffalo, NYThis employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. From attorneys in all 50 states, to client support staff, creative marketing to operations teams, every member of our firm has a key role to play in the winning fight for consumer rights.
NewSenior IP Litigation Legal Assistant Rupp Pfalzgraf LlcSenior IP Litigation Legal AssistantBuffalo, NYThis position involves high-level administrative support for attorneys in Intellectual Property Litigation, managing case files, deadlines, and client communications. Ideal candidates have at least 5 years of legal support experience and strong organizational skills to thrive in a fast-paced environment.
NewLegal Assistant Hodgson Russ LLPLegal AssistantBuffalo, NY$49,200–$60,450 / yearHodgson Russ LLP, a regional law firm with two hundred plus attorneys in ten offices, is seeking a Legal Assistant to join our busy Intellectual Property group in our Buffalo office. To succeed in this role, you will need excellent communication skills, both written and verbal, and the ability to meet deadlines and focus on details.
NewSenior IP Litigation Legal Assistant RupppfalzgrafSenior IP Litigation Legal AssistantBuffalo, NY$26–$32 / hourThe ideal candidate will have over 5 years of legal support experience, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced environment. Rupppfalzgraf in Buffalo is seeking an experienced Legal Administrative Assistant to provide high-level administrative support in its Intellectual Property Litigation practice.
ADON - Assistant Director of Nursing SNF ElderwoodADON - Assistant Director of Nursing SNFLancaster, New YorkFull timeIn order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level. As ADON, you’ll partner closely with our Director of Nursing and Administrator to drive quality initiatives, support staff development, and uphold regulatory excellence - all within a community known for teamwork, respect, and clinical pride.
Elementary School Assistant Principal Fayette County Public SchoolsElementary School Assistant PrincipalBuffalo, NYFull timeThe job of the Elementary School Assistant Principal was established for the purpose of assisting the principal to perform administrative duties including providing support to the instructional process with specific responsibility for directing overall site operations, services, and staff; providing information and serving as a resource to others; enforcing established policies and regulatory requirements; coordinating school activities and addressing issues, situations and/or problems that arise on campus or with enrolled students. Fayette County Public Schools is seeking an enthusiastic, experienced administrator for the position of Elementary School Assistant Principal at Buckley-Carpenter Elementary School.
Medical Office Assistant (Part-Time) - Orchard Park, NY UBMD Primary CareMedical Office Assistant (Part-Time) - Orchard Park, NYOrchard Park, NY$18–$19.50 / hourUBMD Primary Care is seeking a patient‑focused Medical Office Assistant (MA) to support administrative and clinical operations at our Orchard Park outpatient clinic. This role is ideal for someone who enjoys hands‑on patient care, works well in a fast‑paced environment, and brings strong communication and organizational skills to every interaction.
Executive Assistant The GOR Group, LLCExecutive AssistantBuffalo, New YorkGOR Group is supporting a client who is seeking a highly organized, proactive, and professional Executive Assistant & Office Manager to support executive leadership and oversee day-to-day office operations for a rapidly growing organization within the digital infrastructure and technology sector. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, maintains strict confidentiality, and enjoys helping leadership teams operate at their highest level.