864 Results for

Administrative Jobs in Vista, CA

Jobs

New!

Mission Viejo, CA3 days ago

$23–$25 Per Hour
Full-time

Skincredible Dermatology & Surgery is an exciting, growing dermatology practice offering a full range of Cosmetic, Medical, and Surgical dermatology services. The ideal candidate thrives in a busy setting, handles challenges with a positive attitude, and stays organized under pressure.

New!

La Jolla, CA2 days ago

$140,000–$170,000 Per Year

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. A nationally recognized advisory firm with deep roots in tax strategy and compliance for closely held businesses, high-net-worth individuals, and complex multi-entity organizations.

New!

La Jolla, CA2 days ago

$180,000–$220,000 Per Year

New!

San Diego, CA2 days ago

$60,000–$80,000 Per Year

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners.

New!

San Diego, CA2 days ago

$40–$50 Per Hour

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Provide comprehensive legal support to attorneys, including preparing and filing legal documents in state and federal courts.

New!

San Diego, CA2 days ago

$75,000–$90,000 Per Year

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners.

New!

San Diego, CA2 days ago

Remote

$75,000–$82,000 Per Year

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. The successful candidate will have a minimum of 5 years' experience in a similar role, with a strong understanding of litigation processes, legal terminology, and case management.

New!

La Jolla, CA4 days ago

$24–$26

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.

New!

Murrieta, California1 day ago

Full-time

Work includes inspection of customer vehicles and frequent movement around the Service Department to convey information between customers and service technicians. Frequently interacts with customers, service manager and service technicians, and employees from various departments in the dealerships.

New!

Santee, CA3 days ago

Listen to and thoroughly document customer’s concerns; inspect vehicle and refer to service history to accurately identify and verify customer’s service needs. Follow proper procedures when cashing out a customer’s ticket to include a review of the completed multi-point inspection and explanation of applicable warranties.

New!

LA Jolla, CA3 days ago

New!

San Clemente, CA3 days ago

The Sales & Service Advisor will be exposed to moderate to loud noises, dust, exhaust fumes, lubricants, petroleum products, vapors, caustic materials, and other hazardous and non-hazardous materials. Listen to and thoroughly document customer’s concerns; inspect vehicle and refer to service history to accurately identify and verify customer’s service needs.

New!

Oceanside, CA3 days ago

$20–$26 Per Hour

Description:Tayani Institute is seeking an experienced, dynamic, energetic, high level and knowledgeable Ophthalmic Tech with retina experience to join our growing and thriving Ophthalmology practice in Southern California. Our practice provides a broad array of ophthalmology, optometry, optical, and plastic surgery services.

New!

Escondido, CAToday

The Instructional Assistant’s primary job function is to provide service in the care, development, and instruction of children in an early care development program. Requirements:Engage and support all young children ages 0-5 in development and learning, cognitive, social-emotional, first, and dual language development, literacy, physical and mental health.

New!

San Marcos, CAToday

$23–$32.20 Per Hour

You’ll be the face of TrueCare at community events, helping patients access medical and dental services while maintaining a high level of customer service and confidentiality. Join our mission-driven team as a Mobile Medical Receptionist and help expand access to care through mobile health services that support underserved populations.

New!

Oceanside, CAToday

$23–$32.20 Per Hour

Join our mission-driven team as a Medical Receptionist and help ensure smooth clinic operations and exceptional patient experiences. You’ll manage front desk operations, answer calls, schedule appointments, register patients, and collect payments.

New!

El Cajon, CA3 days ago

$20.86–$32.05

Our teams are led by dynamic, multi-faceted teams led by supportive leaders, driven by performance excellence and unified under a shared purpose. Factors include, but are not limited to, the scope and responsibilities of the role, the selected candidate’s work experience, education and training, the work location as well as market and business considerations.

Murrieta, CA7 days ago

As a Family Law Assistant, you'll play a vital role in supporting our dedicated team, ensuring seamless case management, and delivering personalized service. Legal Secretarial experience is preferred, but in some cases, experience as a file clerk, receptionist, or project assistant will suffice.

New!

El Cajon, CAToday

$22–$26 Per Hour

You will ensure information is organized, accurate, and flowing effectively so that new leads and communications are reaching our Estimating Team, and facilitating new job setups that are awarded. Are you a reliable and highly organized self-starter and team player who thrives in a fast-paced environment, enjoys supporting a dynamic team, and can consistently produce results?

San Marcos, California10 days ago

$19.70–$23.17 Per Hour
Full-time

The Store Consultant will operate and maintain a wide variety of equipment, move boxes and equipment, stock materials, manage the production queue and output, manage complex projects, manage retail supply, and complete assigned tasks based on priority. POSITION SUMMARY: The Store Consultant consistently delivers a positive customer experience to all customers, utilizing consultative skills to anticipate customer needs, suggest alternatives and provide solutions.

New!

Escondido, California4 days ago

$22.50 Per Hour
Full-time

As a LeadGuest Services Associate at HVC, you will assist in providing our Owners/guests with experiences and events to make memorable vacation memories, where everyone is connected by care and inclusivity. Actively listens and responds positively to guests' questions, concerns, and requests and contacts other departments to help resolve guest issues.

New!

San Diego, CA1 day ago

$69,000–$177,000 Per Year
Full-time
Employee

We are HCLTech, one of the fastest-growing large tech companies in the world and home to 220,000 people across 60 countries, supercharging progress through industry-leading capabilities centered around Digital, Engineering and Cloud. We are looking for a highly talented and self- motivated Logistics & Lab Support Specialist to join us on our journey in advancing the technological world through innovation and creativity.

Aliso Viejo, CA14 days ago

$55,000–$70,000 Per Year
Full-time
Employee

Coordinate and execute U.S.-based trade shows in collaboration with MarketingManage vendor relationships and event logisticsOversee key event activities, including:Sample preparation and shipmentExhibitor documentation and compliance requirementsBooth setup, utilities, and service coordinationRegistration, travel, and accommodationsCatering and vendor scheduling. Prepare and distribute weekly inventory reportsOversee warehouse coordination and stock reconciliationManage compliance-related processes (including FSVP)Coordinate shipments, returns, and sample distribution in partnership with internal teamsMaintain documentation for incoming goods.

Carlsbad, CA15 days ago

Full-time
Employee

2+ years of administrative or office support experienceStrong organizational skills and attention to detailComfortable multitasking and working in a fast-paced environmentProficiency in Microsoft Office (Outlook, Excel, Word)Excellent communication skills and a positive, team-oriented attitude. Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs.

New!

San Diego, CA3 days ago

$34.96–$40 Per Hour
Full-time

Lennar is one of the nation's leading homebuilders, dedicated to making an impact and creating an extraordinary experience for their Homeowners, Communities, and Associates by building quality homes and providing exceptional customer service, giving back to the communities in which we work and live in, and fostering a culture of opportunity and growth for our Associates throughout their career. This role focuses on in-field assessments, homesite visits, rigorous investigation of potential warranty issues, and managing complex, multi-trade cases that demand strong construction knowledge.

San Diego, CA10 days ago

$17.25–$18.50 Per Hour

Excellent ability to communicate effectively using the English language in a customer service setting, including verbal and written communication skills in a grammatically correct way. Experience using Microsoft Office with a strong ability to juggle multiple open computer windows to answer questions while on the phone/instant messaging.

San Diego, CA8 days ago

This role would entail doing intakes, verifying and validating data, ensuring numbers match and applying the right measures. Looking for someone who has been a Program Assistant/Project Coordinator/Program Support with an emphasis on invoicing.

Temecula, California30+ days ago

Position salary based on experience and accountability for production and collections. Please send your resume to dentalrestore@gmail.com.

San Diego, CA28 days ago

Knowledge, Skills, and Abilities:The individual should have a basic understanding of medical device and quality system requirements; strong organizational skills; strong attention to detail; ability to accurately review and document information; ability to determine the number of complaint events from emails and supporting communications; ability to identify missing or unclear information; ability to coordinate timely follow-up; good written, verbal, and interpersonal communication skills; ability to work professorially with cross-functionally teams, Complainant, Customer Support, Field Sales, Medical Affairs, QA, Operations, and Complaint Investigators; ability to manage multiple complaint records within required timelines; and working knowledge of Microsoft Word, Excel, Outlook, and eQMS systems. This role ensures complaint information is accurately captured within the electronic Quality Management System (eQMS), required information is obtained and documented, and complaint records are prepared for evaluation by the assigned QA Complaint Investigator.

New!

San Diego, CA2 days ago

$24–$27 Per Hour

Open tasks, open order issues, orders that have completed Clinical Review, pending specimens, newly reported orders, QNS results, incoming portal order or registration requests. Faxing or calling Ordering Provider when necessary for missing information, clinical discrepancies, specimen issues, etc. and for following up consistently to obtain in a timely manner.

San Diego, CA30+ days ago

This role is essential to the smooth operation of the regional office and plays a key part in delivering exceptional customer service and supporting commercial banking functions. The Client Services Officer provides advanced secretarial, administrative, and operational support to the Relationship Management team.

Carlsbad, CA30+ days ago

$24–$26

Administer, in a timely fashion, all aspects of order management and replenishment process for golf clubs including: Order entry, SKU set-up, EDI orders, manage ship dates and product availability, price file maintenance for Accounts. Act as an ambassador of and create a positive experience for all customers, guests, vendors, callers, and employees.

San Diego, CA30+ days ago

Python, NGS data analysis (preferably BCR/TCR), Claude, Github, Unix, Bash, API, dashboard apps (Plotly/Dash, Streamlit, Spotfire, Tableau, R Shiny), Scientific data analysis (normalization, multi-point analysis, etc), AWS, Jupyter, Docker. AI-assisted project management, system administration, scientific user support, requirements gathering, software testing (unit/integration/regression), documentation (requirements & processes), support ticket management, Agile methodology.

Carlsbad, CA30+ days ago

This position is ideal for a meticulous and detail-oriented professional who thrives in a fast-paced environment and is committed to maintaining accurate data and delivering excellent customer support. The successful candidate will be responsible for entering, maintaining, and verifying customer information while supporting daily customer service operations.

New!

Mission Viejo, CA2 days ago

As the nation's leading provider of massage and skincare services, we help guests prioritize self-care through customized massage therapy, Total Body Stretch services, advanced facials, Chemical Treatments, Microderm Infusion, Dermaplaning, LightStim therapies, Hydrafacial, and wellness-focused enhancements. You'll work closely with the Clinic Manager and Operations Leadership team while gaining exposure to leadership development, HR practices, business metrics, performance management, and wellness operations.

San Diego, CA30+ days ago

They are responsible for working alongside and leading others in the coordination of care and services, develops operational guidelines and policies, establishes systems to monitor for regulatory compliance, develops and executes the health center’s marketing plan, leads staff to create strong employee engagement and environment for talent development. Health Care Management and Regulatory Compliance: Work alongside and support the interdisciplinary team, residents and residents’ responsible party to coordinate care to meet resident needs.

Pala, CA30+ days ago

Drives company vehicles, as assigned, for program-related purposes such as delivery of documents, supplies, or participant-related services, in accordance with TANF policies; travel may include rural and urban areas, including reservations, mountain regions, freeways, and unpaved or dirt roads. Serves as administrative support to TANF departments, including but not limited to, Career Development Specialists, Eligibility Specialists, Education Coordinators, and Caseworkers, by assisting with documentation, file maintenance, and general clerical functions.

Vista, CA30+ days ago

$19–$23 Per Hour

Our Vista, CA office needs a strategic problem solver like you to join our team and provide excellent care to our clients. Your average day involves tasks like scheduling appointments, handling inquiries, resolving complaints, and dispatching technicians.

Laguna Hills, CA30+ days ago

$34–$38 Per Hour

Develop, deploy, and continuously improve best in class due diligence, acquisition integration, and training processes, policies, and results. Train, mentor and provide effective and timely feedback for assigned teammates to ensure appropriate and continued development and coaching .

San Diego, CA30+ days ago

$30–$30 Per Hour

Technology Requirements (I.E Programs, systems, etc) Win 10 and 11, Office365, Dell computers, Apple iphones and ipads, PC troubleshooting. Priority soft skills Highter than average personable skills as the user will be internally customer facing.

Oceanside, CA18 days ago

$20–$20 Per Hour

Must be flexible to work at both locations and available for occasional on-call coverage in Oceanside. Strong communication and customer service skills.

San Diego, CA30+ days ago

Responsibilities: Actively improve technical accounting skills by becoming a subject matter expert (SME) in a complex accounting area of your choice through on the job feedback, performance evaluations, mentoring and firm-sponsored formal training programs including monthly CPE and SME training. Complete the assigned internal control processes on 3-4 project teams, within the given budget with minimal supervision by: Creating process narratives, identifying key controls, and concluding on design and operating effectiveness of key controls.

San Diego, CA30+ days ago

Representative topic areas may include but are not limited to revenue recognition, lease accounting, impact analysis and implementation of new accounting pronouncements, debt/equity transactions, share based compensation, purchase accounting, IPO process, consolidation and much more . Responsibilities: Manage strategic technical accounting advisory engagements and lead multi-disciplinary teams serving clients in multiple industries ranging in size from early stage startups to Fortune 500 organizations.

Laguna Hills, CA30+ days ago

$35–$40 Per Hour

Responsibilities Include: Oversees on-site business office personnel in the areas of insurance verification, compliance, scheduling of surgical procedures, and transcription of operative procedures in accordance with facility policies, procedures, philosophy, and objectives. Johnson Service Group (JSG) is seeking a Business Office Coordinator for a healthcare partner in South Orange County Area.

New!

San Diego, CA2 days ago

Managing open tasks, open order issues, orders that have completed Clinical Review, pending specimens, newly reported orders, QNS results, incoming portal order or registration requests. Faxing or calling Ordering Provider when necessary for missing information, clinical discrepancies, specimen issues, etc. and for following up consistently to obtain in a timely manner.

San Diego, CA30+ days ago

This position will be responsible for processing production orders, creating labels for Quality Control (QC) samples and bulks made by the Manufacturing teams, working closely with inventory controllers to create Bin locations for purified and conjugated bulks and maintaining their accuracy, and reviewing, verifying, and scanning/attaching batch records into Enterprise Resource Planning (ERP) system. Enter relevant manufacturing data into ERP systems to help complete production orders, and create production labels.

San Diego, CA30+ days ago

Provide exceptional service to inbound customers over the phone and via email to place new orders and provide availability and delivery information. Duration: 6 MonthsResponsible for the timely and accurate data entry and input of customer orders into our Enterprise Resource Planning (ERP) system.

San Diego, CA10 days ago

$22.61–$22.61 Per Hour

Learn to submit and code warranty documentation backing up the warranty administrator. Proven outstanding customer service, preferably with a high-line brand.

San Diego, CA10 days ago

$20–$20 Per Hour

Key Responsibilities: Provides operations functions in one or all of the following areas: operates high volume duplicating, production, sorting, mailing, or bindery equipment, performs associated copying tasks, ships and receives product and supplies, sorts, distributes and handles incoming and outgoing mail/faxes, as well as applies necessary postage. Note: Due to the higher level of presentation and telephone skills needed to perform as well as temporary/occasional receptionist duties, employees performing this function are considered to be Senior On-Site Services Specialist.

San Diego, CA30+ days ago

$29.52–$31.52 Per Hour

Support daily operations of assigned programs. Update program databases and spreadsheets.

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Administrative Jobs in Vista, CA

Medical Office Receptionist Skincredible Dermatology

Tax Manager - Family Office Jobot

Senior Tax Manager - Family Office Jobot

Litigation Assistant Jobot

Legal Assistant/Paralegal Jobot

Legal Assistant Jobot

Litigation Legal Secretary Jobot

Receptionist Vaco LLC

Service Advisor Hendrick Automotive Group Corporate

Service Advisor - Santee Family Auto Service

Service Advisor - La Jolla Family Auto Service

Service Advisor/Sales - San Clemente Ramona Tire & Service Centers

Back Office Medical Tech with Ophthalmology experience - Full time Ramin Tayani MD Inc

Instructional Assistant Growing Minds Early Education Programs

TEMPORARY Mobile Medical Receptionist Float - Bilingual (#10808328) TrueCare

Bilingual Medical Receptionist - Pediatrics (#10769203) TrueCare

GEICO Customer Service Representative GEICO

Legal Assistant The Grey Legal Group, APC

Estimating Assistant Pacific Coast Cleaning, Inc.

Retail Customer Service Associate FedEx

Front Office Associate Lead Hyatt Vacations Ownership

Logistics & Lab Support Specialist HCLTech

Office Coordinator Company Confidential

Administrative Assistant Company Confidential

Field Customer Care Representative Lennar Homes

Benefit Enrollment Call Center Representative A-Line Staffing Solutions

Program Assistant: I Ava Consulting

Insurance Coordinator/Front Office Scheduler Destiny Dental

QA Complaint Intake Specialist /Associate Integrated Resources, Inc

Customer Service Administrator Integrated Resources, Inc

Customer Service Officer--LA Jolla Marquee Staffing

Customer Service Specialist Marquee Staffing

NGS Bioinformatics Support Specialist inSync Staffing

Customer Service Data Entry Clerk Marquee Staffing

Assistant Clinic Manager Massage Envy South OC

Health Center Administrator - NHA required Ridgeview

Clerk SCTCA

Scheduler - Customer Service Rep Innovative Pest Solutions

Accounts Payable Lead- Healthcare Johnson Service Group

User Support Technician GTT

Receptionist Position – Oceanside & San Clemente FUSION MANAGEMENT GROUP LLC

Senior Associate - Accounting and Transaction Advisory Services Regal Executive Search

Manager- Accounting and Transaction Advisory Services Regal Executive Search

Business Office Coordinator - Healthcare Johnson Service Group

Customer Service Administrator GTT, LLC

Administrative Assistant I TalentBurst, Inc.

Customer Service Rep II TalentBurst, Inc.

Office Assistant Macpower Digital Assets Edge Private Limited

Senior On-Site Service Specialist / Mail Processing Specialist Macpower Digital Assets Edge Private Limited

Program Assistant: I Mindlance

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