NewContractor Relations Specialist IconmaContractor Relations SpecialistPhoenix, AZIndependent Management: Capable of managing daily workload independently, operating well under pressure, and balancing competing priorities in a high-volume, fast-paced, team-oriented, and results-driven environment. In this role, you will be responsible for managing the entire lifecycle of contractor relationships, building and maintaining strong connections, and ensuring a seamless experience for our contractors.
NewCriminal Defense Administrative Assistant DM Cantor Criminal Law Practice, P.CCriminal Defense Administrative AssistantPhoenix, AZp>• A Team Worth Joining: DM Cantor was just announced as the Small and Mid-Sized Law Firm of the Year at the 2026 Excellence in Law Awards attended by 550 people, and is ranked #2 Best Places to Work in Law by AZ Business Magazine 2026, and is ranked #2 in Ranking Arizona’s 2026 Top Law Firm in Arizona list (26 Lawyers or less) for all of Arizona! Step by step, we: define what success looks like in the role, review your full career history and achievements, evaluate your skills and fit with our culture, check references with past colleagues, and make sure this role is the perfect match for your talents — all to guarantee you are joining a team of other high achievers.
NewLegal Intake Specialist Sudden Wealth Protection LawLegal Intake SpecialistPhoenix, AZOur firm is committed to providing high-quality legal representation and personalized service to clients, helping them navigate Arizona probate administration and complex probate disputes with integrity and expertise. Perform miscellaneous clerical tasks as needed, including transcription, research, spreadsheet management, and email writing to ensure operational efficiency.
OFFICE SPECIALIST SENIOR Arizona State UniversityOFFICE SPECIALIST SENIORTempe, AZFull timeHigh School Diploma and three years (3) experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved. The Office Specialist, Senior – Passport Acceptance Agent provides administrative support to the university’s Passport Services operations and ensures compliance with U.S. Department of State regulations.
Administrative Specialist Arizona State UniversityAdministrative SpecialistPhoenix, AZ$44,100–$55,100 / yearASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. Minimum Qualifications: Bachelor's degree and five (5) years of executive-level administrative support experience; OR, Nine (9) years of executive-level administrative support experience; OR Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.
NewKorean Bilingual Administrative Specialist/Safety Affair//TL//Queen Creek, AZ BTI SolutionsKorean Bilingual Administrative Specialist/Safety Affair//TL//Queen Creek, AZQueen Creek, ArizonaAn Administrative Specialist/Safety Affair Specialist performs assist-level office support duties and provides specialized program support for an administrative department, or program. Gather and analyze safety-related data, including incident reports and daily checklists; create periodic safety reports and perform basic statistical analysis to identify trends.
Administrative Specialist (Executive Operations) ASM International NVAdministrative Specialist (Executive Operations)Phoenix, AZThis position reports to the Chief Product Officer (CPO) and has a dotted-line reporting relationship to the Executive Assistant to the CPO, who provides day-to-day direction, workflow prioritization, and operational guidance to ensure alignment and execution. This role is responsible for driving day-to-day administrative execution, coordinating logistics, and ensuring alignment with executive priorities to enable seamless operations in a fast-paced environment.
ADMINISTRATIVE SPECIALIST 2026 - 2027 SCHOOL YEAR (3074) Phoenix Union High School DistrictADMINISTRATIVE SPECIALIST 2026 - 2027 SCHOOL YEAR (3074)Phoenix, AZ$22.89–$23.93 / hourSupports the relationship between the Phoenix Union High School District and the public by demonstrating courteous and professional behavior when interacting with students, parents, visitors, and school staff; maintains absolute confidentiality of work-related issues, client records, and school information; follows Governing Board Policies; performs all other related duties as required or assigned. With a portfolio of comprehensive schools, small specialty schools, support schools, micro-schools, magnet programs, and extensive Career & Technical Education (CTE) offerings, PXU's schools of opportunity welcome, love, and inspire all students to go places and do things that matter.
Administrative Specialist Sr Physical Sciences Division Maricopa Community CollegeAdministrative Specialist Sr Physical Sciences DivisionPhoenix, AZThe successful candidate will ensure smooth day-to-day operations, maintain accurate records, and implement quality-controlled processes that enable the Division to operate efficiently. You will work closely with the Faculty Chair to deliver consistent, high-quality administrative support and take ownership of tasks from start to finish.
Administrative Specialist Maricopa CountyAdministrative SpecialistPhoenix, AZ$20.25–$22.81 / hourp>The Civil Services Division of the Maricopa County Attorney's Office serves as a law firm that provides legal representation and advice to Maricopa County government, including its elected officials, departments, and employees. The Maricopa County Attorney's Office requires a thorough background check of all successful applicants and is authorized to test prospective employees for the presence of illegally accessed drugs.
NewOperations Administrative Specialist Compu-Vision ConsultingOperations Administrative SpecialistPhoenix, AZThis dynamic, results-driven individual will provide specialized administrative and operational support to the Community Health & Records Services Division, coordinating complex projects, managing competing priorities, and helping ensure the efficient delivery of public health services. The ideal candidate is a proactive problem-solver who combines exceptional administrative skills with strong critical thinking, sound judgment, and a commitment to accuracy.
Administrative Specialist U.S. Department of Homeland SecurityAdministrative SpecialistPhoenix, AZ$52,727–$82,938 / yearTypical work assignments include: Managing a variety of administrative operations including, but not limited to financial/budget administration; billing; travel and credit card purchases; training; audit and inspections; recruitment; evidence and inventory controls; property inventory; record management; and human resources management and administrative functions; and other functions, as assigned. The Secret Service prohibits employees from having visible body markings (including but not limited to tattoos, body art, and branding) on the head, face, neck, hand and fingers (any area below the wrist bone) (exception: a single conservative and unobtrusive tattoo in the form of a ring is authorized on one finger).
Senior Legal Administrative Specialist Maricopa Community CollegeSenior Legal Administrative SpecialistTempe, AZp>The Senior Legal Administrative Specialist will collaborate with a wide range of stakeholders across the District, supporting daily operations while maintaining strict confidentiality and attention to detail. The position works closely with multiple attorneys and regularly interacts with internal customers, including executive leadership, as well as external partner organizations.
Deposit Collections Specialist I S&T BankDeposit Collections Specialist IAZ$15–$27.76 / hourHowever, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. Initiates and manages collections procedures on overdrawn Deposit accounts (Consumer and Business) by telephone, mail and email.
NewAdministrative Specialist Sr. Counseling and Behavioral Sciences Maricopa Community CollegeAdministrative Specialist Sr. Counseling and Behavioral SciencesPhoenix, AZProvides administrative support for Counseling and Behavioral Science instructional operations, including course schedule support, room reservations, textbook and material coordination, adjunct communication, faculty onboarding support, class-related documentation, and continuity of the First Year Experience course. The Administrative Specialist Senior provides advanced administrative, office coordination, and program support for the Counseling and Behavioral Science (CBS) Division, with primary responsibility for supporting Counseling Services and ensuring efficient daily operations.
Administrative Specialist Sr. MCLCTL Maricopa Community CollegeAdministrative Specialist Sr. MCLCTLPhoenix, AZ25% - Monitors and coordinates services such as maintenance, media, marketing, and word processing with college/district departments and external organizations; coordinates and provides research assistance on special projects and programs; maintains statistical data for programs and services; creates purchase orders and requisitions; maintains and tracks petty cash forms, tracks expenditures; assists with budget preparation, monitoring, and maintenance assists with division mail pick up and distribution; 25% - Assists Faculty Chair with division responsibilities including but not limited to managing substitute instructor requests and paperwork, scheduling residential, adjunct, and dual enrollment instructor evaluations, room utilization/scheduling, division classes, internal and external meetings, and meeting rooms. 25% - Supports the divisions by collaborating with faculty and other staff when needed/requested; accessing class rosters; ordering and delivering supplies to instructors and classrooms; making copies of course materials; providing basic computer-related support; preparing and maintaining confidential personnel; ensuring documents (e.g.
Administrative Specialist Sr Marketing Maricopa Community CollegeAdministrative Specialist Sr MarketingScottsdale, AZp>To best serve the students, department, and college, this position requires a physical presence on campus, with the possibility of partial remote work up to one day a week depending on business needs. 15% - Assists with research, gathers information and provides coordination of activities and administrative support of projects, programs or services, including vendors.
Administrative Specialist Boise Cascade CoAdministrative SpecialistPhoenix, AZDaily skills needed include: Understanding of computer system Working with Microsoft Excel, Word, and Outlook Clear communication via emails Scanning paperwork into system Verifying system info is correct Ordering supplies for the office Qualifications Basic Qualifications: HS Diploma, GED, or two (2) years equivalent work experience. Duties include compiling information, writing, editing, proofreading documents and reports; answering mail and phone inquiries; scheduling or planning meetings; making travel arrangements; completing expense reports; filing and data entry; maintaining office inventories and supplies.
NewAdministrative Services Specialist RandstadAdministrative Services SpecialistScottsdale, AZ$19.50–$20 / hourIn this role, you will be responsible for handling the steady, day-to-day administrative processing of high-volume financial transactions. We are seeking detail-oriented and organized Administrative Specialists to join our operations team.
Business Administrative Operations Specialist Arizona State UniversityBusiness Administrative Operations SpecialistTempe, AZ$48,600–$50,000 / yearWith programs ranked top 20 and more than 135 degree and certificate options in art, architecture, dance, design, fashion, film, gaming, media arts and sciences, music, and more, plus expert faculty, state-of-the-art immersive media facilities, notable performing arts venues, and national and international partnerships, the Herberger Institute is a powerhouse of art, culture and design and a model of inclusive excellence. Department Statement: The Herberger Institute comprises six schools: ASU FIDM; the School of Art; The Design School; The Sidney Poitier New American Film School; The GAME School; and the School of Music, Dance and Theatre; as well as the ASU Art Museum and the ASU FIDM Museum.
Operations Administrative Specialist Apidel TechnologiesOperations Administrative SpecialistPhoenix, AZContractorThis dynamic, results-driven individual will provide specialized administrative and operational support to the Community Health & Records Services Division, coordinating complex projects, managing competing priorities, and helping ensure the efficient delivery of public health services. Clerical and/or Administrative Skills, Computer Skills, Presentation Skills, Organizational Skills, Experience with MS Office Word, Excel, PowerPoint, Teams and other web-based applications -Data Entry -Inventory Management .
Administrative Assistant/Data Specialist - Part-time Friendly House careersAdministrative Assistant/Data Specialist - Part-timePhoenix, ArizonaIncluding but not limited to student outreach and enrollment/registration coordination; maintains student records; records and monitors required data into integrated student data base; and manages, expedites, and maintains files, records, and other documents to ensure accurate and complete files throughout the registration process. The Data Specialist collaborates with program staff to track performance metrics, generate reports for internal and federal requirements, and identify trends that inform decision-making and continuous improvement.
Administrative Specialist TechOp Solutions InternationalAdministrative SpecialistPhoenix, AZp>TechOp Solutions International is seeking detail-oriented and motivated professional to support compliance, auditing, and investigative operations within a fast-paced government support environment. Day-to-day responsibilities include: reviewing documentation, conducting research, analyzing data, and supporting administrative and compliance-related activities.
Administrative - Processing Specialist inSync StaffingAdministrative - Processing SpecialistSun City, AZ$17.50–$18 / hourThis position will perform duties such as assisting in-person clientele; examining vehicle titles, registrations, and other documents to determine authenticity for processing; processing titles and registrations; and being able to research, advise, interpret, update, consult, collaborate, guide, and resolve problems related to ADOT statutes, policies, and procedures. General administrative duties include OCR scanning, verifying title reports, shipping license plates, validating VIN numbers, and other duties as assigned.
Administrative Specialist Sr Maricopa Community CollegeAdministrative Specialist SrChandler, AZWill track, maintain and monitor various functions of the Business and Computing Systems Division such as personnel records, financial records, Adjunct and Residential scheduling, class enrollment tracking and monitoring. attendees, preparing registration forms and event materials, submitting purchasing documentation, and managing event logistics.
Senior Legal Administrative Specialist, Scottsdale Community College Arizona Department of EducationSenior Legal Administrative Specialist, Scottsdale Community CollegeScottsdale, AZfor more description visit this url : https://www.arizonaeducationjobs.com/list/job/134550
Administrative Specialist Sr (Marketing), Scottsdale Community College Arizona Department of EducationAdministrative Specialist Sr (Marketing), Scottsdale Community CollegeScottsdale, AZfor more description visit this url : https://www.arizonaeducationjobs.com/list/job/134597
Customer Care / Administrative Specialist (MAZ51126) RealManage LLCCustomer Care / Administrative Specialist (MAZ51126)Mesa, AZ$21–$23 / hour5000 list, operating across 16 states + Washington DC and serving a diverse array of clients including homeowners' associations (HOAs), condominium associations, cooperatives, luxury high-rises, municipal utility districts, and master-planned communities. Summary: This position is primarily responsible for general accounting customer service activities as well as a soft collection approach in locating and contacting customers with delinquent accounts to secure payments by performing the following duties.
NewAdministrative Operations & Training Specialist Calista Brice Holding LLCAdministrative Operations & Training SpecialistAZAssists with employee timekeeping processes, training development and delivery, reporting, reconciliations, workflow improvement initiatives, and other administrative functions that support business operations. It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
NewJunior Administrative Support Specialist - Phoenix AZ VetJobsJunior Administrative Support Specialist - Phoenix AZPhoenix, AZ$41,800–$45,000 / yearClassified Material Handling: Maintain, secure, and oversee destruction of classified and Controlled Unclassified Information (CUI); prepare and transmit classified/unclassified packages in accordance with DCSA mail tracking procedures. Inter-Office Coordination: Liaise with internal DCSA offices and external government agencies; prepare reports, spreadsheets, and presentations; manage data entry and controlled information in agency systems.
Junior Administrative Support Specialist All Native GroupJunior Administrative Support SpecialistPhoenix, Arizona$41,800–$45,000 / yearFull timeAs a tribally owned organization, All Native Group operates multiple subsidiary businesses, providing clients with the advantages of working with a small business while leveraging the resources and expertise of a larger, established company. Inter-Office Coordination: Liaise with internal DCSA offices and external government agencies; prepare reports, spreadsheets, and presentations; manage data entry and controlled information in agency systems.
Administrative & Facilities Support Specialist Bechtel CorpAdministrative & Facilities Support SpecialistChandler, AZExtraordinary teams building inspiring projects: Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the worlds infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. Performs and coordinates office services functions, including space allocation, office moves, facility operations, and minor renovation activities, security and access control, food services management, reproduction, telecommunications, mail and shipping, messenger service.
Specialist, Administrative Support PearsonSpecialist, Administrative SupportPhoenix, AZ$55,000–$90,000 / yearAs required by the California, Colorado, Hawaii, Illinois, Maryland, Minnesota, New Jersey, New York State, New York City, Vermont, Washington State, and Washington DC laws, the pay range for this position is as follows: The minimum full-time salary range is between $55,000 to 90,000. As an Administrative Support Associate (IC20) supporting two leaders within Pearson’s Enterprise Learning & Skills division, you will provide reliable, high-quality administrative and coordination support that helps the business run smoothly.
NewJunior Administrative Support Specialist - Phoenix AZ VetJobs and Military Spouse JobsJunior Administrative Support Specialist - Phoenix AZAvondale, AZ$41,800–$45,000 / yearClassified Material Handling: Maintain, secure, and oversee destruction of classified and Controlled Unclassified Information (CUI); prepare and transmit classified/unclassified packages in accordance with DCSA mail tracking procedures. Inter-Office Coordination: Liaise with internal DCSA offices and external government agencies; prepare reports, spreadsheets, and presentations; manage data entry and controlled information in agency systems.
NewAdministrative Clerk Specialist GovernmentJobs.comAdministrative Clerk SpecialistPhoenix, AZp>Schedules departmental equipment and vehicle maintenance, generates repair orders and updates information on systems; organizes and schedules meetings and special events; conducts and participates in special projects and committees; answers, screens and transfers phone calls; opens, sorts and distributes incoming correspondence; handles requests for information and data; receives and directs visitors and clients. Effective communication in written and verbal forms; writing and completing accurate reports, legal documents and correspondence; assessing and prioritizing multiple tasks, projects and demands; establishing and maintaining effective working relations with co-workers, officers of the court, relevant agencies and the public.
NewAdministrative & Facilities Support Specialist - Chandler, AZ National Guard Employment NetworkAdministrative & Facilities Support Specialist - Chandler, AZChandler, AZExtraordinary teams building inspiring projects: Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. Performs and coordinates office services functions, including space allocation, office moves, facility operations, and minor renovation activities, security and access control, food services management, reproduction, telecommunications, mail and shipping, messenger service.
NewAdministrative Support Specialist with Exceptional Student Services - 26/27 SY Kyrene School DistrictAdministrative Support Specialist with Exceptional Student Services - 26/27 SYTempe, AZ$21.33–$22 / hourp>Job Qualifications: High School Diploma or GED and two years of specialized experience related to the area of assignment are required; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. The Exceptional Student Services Specialist performs confidential specialized duties requiring significant understanding in their area of assignment in order to support with daily operations of the district.
Special Education Administrative Support Specialist - Special Education 2026-2027 SY Mesa Public SchoolsSpecial Education Administrative Support Specialist - Special Education 2026-2027 SYMesa, AZli>Assist and support the special education staff with other tasks as assigned by the principal, department chair, speech/language pathologist (SLP), and/or psychologist. East Valley Tribune names Mesa Public Schools as Best Place to Work in East Valley for multiple years.
12 Month Administrative Assistant to the Director of Instructional Services 1.0 Tempe Union High School District #21312 Month Administrative Assistant to the Director of Instructional Services 1.0Tempe, AZCoordinates in-state and out of state staff travel through Title II funding by gathering travel information and collaborating with the travel analyst to obtain quotes for Governing Board approval. Essential Functions: Serves as receptionist for Director of Instructional Services; screens visitors, triages calls, scheduling appointments, and providing information to the public.
Administrative Assistant TrueNet Communications IncAdministrative AssistantPhoenix, AZThe Administrative Assistant provides support to managers and employees, assisting in daily office needs and managing our company's general administrative activities. About TrueNet Communications: TrueNet Communications is a national infrastructure engineering and specialty contractor serving the wireless, broadband, and telecommunications markets.
NewAdministrative Assistant I J.O. Combs Unified School DistrictAdministrative Assistant ISan Tan Valley, AZThe School Secretary schedules appointments, prepares reports, correspondence, purchase requisitions, work orders, and otherwise relieves the Principal of clerical work and minor administrative and business details by performing the following duties. While performing the duties of this job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms, stand, bend, stoop, kneel, or crouch.
ADMINISTRATIVE ASSISTANT 2 State of ArizonaADMINISTRATIVE ASSISTANT 2Phoenix, AZThe Arizona State Hospital has a wide range of positions available, from our direct care staff, Nurses and Behavioral Health Technicians to Social Workers, Rehabilitation Specialist and Security to name a few. Must possess a valid level one fingerprint clearance card issues pursuant to A.R.S.41-1758.07 or must apply for a level one fingerprint clearance card within seven working days after beginning employment.
Administrative Assistant 2 Arizona Department of AdministrationAdministrative Assistant 2Phoenix, ArizonaThe Arizona State Hospital has a wide range of positions available, from our direct care staff, Nurses and Behavioral Health Technicians to Social Workers, Rehabilitation Specialist and Security to name a few. Must possess a valid level one fingerprint clearance card issues pursuant to A.R.S.41-1758.07 or must apply for a level one fingerprint clearance card within seven working days after beginning employment.
NewAdministrative Assistant LifeHealthAdministrative AssistantPhoenix, AZThe Office of the State Surgeon Arizona Army National Guard (AZARNG) requires medical, dental, and behavioral case management and administrative care coordinator support services for an average of 700 conditions requiring a profile per month, average of 350 Line of Duty cases, a continual monthly average of 1,100 in depth cases requiring additional paperwork and board actions with the goal of maintaining a medically deployable force. • Placing and maintaining all medical documentation in the appropriate electronic record (Health Readiness Record) as well as the hard copy medical record (Medical Record Repository) that includes filing, scanning and maintaining all medical documents as directed by the State Patient Administrative Officer and by Army Regulation 40-66 Medical Record Administration and Health Care Documentation.
Administrative Receptionist - Security GardaworldAdministrative Receptionist - SecurityPhoenix, AZGardaWorld Security is a global champion in sophisticated and tailored security solutions, employing and training highly skilled and dedicated professionals across the globe, offering a wealth of opportunities to individuals looking to gain experience and develop professionally in a growing industry. This highly visible position requires a strong individual who pays excellent attention to detail, possesses exceptional organizational skills, and has a passion for customer service.
Phlebotomist/Administrative Assistant Trainee - Float One Medical of NY, PCPhlebotomist/Administrative Assistant Trainee - FloatGilbert, AZWhat you'll likely work on from day one: Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary. Continue to care for our members beyond the lab room by answering patient messages, following up on lab cases and assisting our providers and virtual medical team with clerical duties such as, but not limited to medical record and consult review, billing inquiries, and DOH reporting.
NewAdministrative Support ApolisAdministrative SupportPhoenix, AZWe are seeking a detail-oriented and organized Administrative Support Specialist to provide clerical and administrative support in a fast-paced environment. Administrative Support Specialist (Knowledge of medical, pharmaceutical, healthcare services, or related terminology is a plus).
Clinical Administrative Coordinator UnitedHealth Group IncClinical Administrative CoordinatorChandler, AZ$18–$32 / hourThe fraudulent LinkedIn messages and emails, which do not originate from any Executives LinkedIn account or of UnitedHealth Group's email domains, or those of any of its operating divisions, supposedly conducts an interview via a Zoom meeting, offers a work from home job at Optum, emails an application, sends a fake check by next day delivery through USPS and asks recipients to pay a vendor a large dollar amount. Review each request for validity according to request type and written guidelines rejects invalid requests/provides timely feedback to requestors regarding non-valid requests for PHI; work with requestor as needed.
NewAdministrative Assistant PridestaffAdministrative AssistantGoodyear, AZ$17–$18 / hourWe are excited to share a new opportunity for an Administrative Assistant / Office Administrator located in Goodyear! This position is highly sought after and might not be available for long. Administrative Assistant Preferred Skills include:Possess recent Administrative Assistant experience .
RV Sales Administrative Assistant #120 Cal-Am Properties IncRV Sales Administrative Assistant #120Mesa, AZp>Formed in 1988, Cal-Am Properties, Inc. is one of the largest privately held operators of RV resorts, manufactured home communities and apartment communities in the United States. This dynamic individual will be providing support to our Sales Team, reporting to our Regional Sales Manager; On-site Sales Manager or Senior Sales associate.