353 Results for

Administrative Support Jobs in Illinois

Jobs

Chicago, IL23 days ago

$50,000–$55,000 Per Year

This role will assist with managing contracts, maintaining legal files, recording and distributing board meeting minutes, and supporting the legal team in various healthcare-related legal matters. 2. Legal Documentation & Administration: · Organize and maintain legal documents, including contracts, filings, and correspondence, ensuring they are accurately recorded and easily accessible.

Chicago, IL18 days ago

$60,000–$65,000 Per Year
Full-time
Employee

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

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Glen Ellyn, ILToday

$65,000–$75,000 Per Year

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. With a commitment to professionalism, safety, and craftsmanship, our client specializes in high-performance coatings, facility maintenance painting, and large-scale commercial projects.

Rantoul, IL13 days ago

The Certified Medical Assistant / Registered Medical Assistant performs routine administrative and patient care support duties in a medical practice to assist medical and nursing staff in the examination and treatment of patients and ensures that the office runs smoothly. As a CMA/RMA, you’ll play a vital role in supporting both patients and providers - combining hands-on patient care with essential administrative support to keep our practice running smoothly.

New!

Champaign, IL5 days ago

$105,000–$135,000 Per Year

Our staff works on campus with an academically talented and ethnically diverse student population, including international students totaling 21.8 percent of the total student population, 19 percent for Asian American students, 11.9 percent for Latinx/e students, 4.8 percent for African American students, and 3.5 percent for multiracial students, with a total enrollment of over 60,848 students. Establish PATS by developing and maintaining policy and procedures related to innovative and efficacious psychological testing services; provide administrative and strategic oversight of the design and implementation of all aspects of testing services, including screening protocols, ordering of supplies, preparing budget proposals, and scheduling testing appointments.

Willowbrook, IL11 days ago

Requirements: High school diploma required, Associate's degree or above in accounting, finance, or business-related field preferred . Salary: $25.08 per hour (current contract under negotiation; minimum salary of $25.08 per hour), Full-time.12-month position, benefits package .

Woodridge, Illinois30 days ago

Remote

Qualifications: To perform this job successfully, the ability to perform each essential duty satisfactorily is necessary and the qualifications listed below are representative of the knowledge, skill, and/or ability required: High school diploma, general education degree (GED) or Associates Degree. Knowledge of computers and relevant software applications; specifically Microsoft Office: Word, Excel, PowerPoint and Outlook and ability to learn new software applications.

New!

Moline, IL3 days ago

$20.95–$24.32 Per Hour

Gathers, creates, maintains and/or summarizes potentially sensitive or confidential data from various sources to complete reports and special projects and/or provide timely information to various customers. May organize/maintain records of Supervisor's or others' projects and correspondence, following up on pending items; may facilitate/organize workflow through the supervisor's office, ensuring follow-up items are addressed.

Chicago, IL30+ days ago

$48,000–$52,500 Per Year
Full-time

The American Arbitration Association (AAA) is the leading provider of arbitration and mediation dispute resolution services, and has consistently been named one of the 50 best non-profits to work for by the Non-Profit Times, our employees enjoy rewarding careers in a fast-paced, results-driven environment. RESPONSIBILITIES: Assists in administering arbitration and mediation cases; communicates regularly with parties, party representatives, and arbitrators and mediators by telephone, email, video conferencing, and letter; performs scheduling and other administrative tasks.

Chicago, Illinois22 days ago

$49,089–$71,853 Per Year

Excellent communication skills (including writing and editing skills), keyboarding skills (50+ wpm), and proficiency in Microsoft Office: Word, Excel and PowerPoint. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.

Chicago, Illinois10 days ago

$49,089–$71,853 Per Year

Elk Grove Village, Illinois30+ days ago

Serve as an initial point of contact for routine client and internal inquiries, prepare and distribute scheduled and ad hoc client communications, including notices, bulletins, data requests, and investment-related updates, routing inquiries as appropriate and handling routine follow-up cycles to obtain missing information. Maintain and update workflow logs and time entry records to ensure accurate tracking of tasks, daily account activity, outstanding administrative items, and required system updates including follow-up to close routine gaps (e.g., missing items, incomplete documentation).

Scott AFB, IL21 days ago

$40,000–$85,000

City / State / Region: Multiple Locations: Andrews AFB, MD; MacDill AFB, Tampa, FL; Scott AFB, IL; Travis AFB, Fairfield, CA; Dyess AFB, Abilene TX; Birmingham, AL; Joint Base Charleston, SC; Dover AFB, DE; Fairchild AFB, WA; Little Rock AFB, Jacksonville, AR; March ARB, Riverside, CA; McChord AFB, Tacoma, WA; McConnell AFB, Wichita, KS; McGuire AFB, NJ. Provide deployment data/information that enables the UDM to schedule/coordinate with wing, base and higher headquarters offices on deployment issues and maintain mobility/training folders/documentation IAW DoD Foreign Clearance Guide, AFI 10-403, AFI 33-332, and guidance associated with Geographic Combatant Command/Major Command (MAJCOM)/Installation supplements, and locally developed guidance.

New!

O Fallon, IL3 days ago

$20–$21.95 Per Hour

This position will perform a wide variety of duties including clerical tasks, customer service, and operational duties associated with the readiness of our residential housing units. Perform duties in the support of the Community Director/Community Manager and Leasing/Resident Support Services teams.

New!

McHenry, IL1 day ago

The Regional Administrative Support will provide administrative assistance to the Regional Office (e.g., drafting memos, preparing presentations, answering email inquiries and voicemails), manage projects of all sizes, assist with the communications and meeting logistics for the Region's Action and Family Councils, work with internal staff to compile regional data, input data and maintain databases, and fulfill other duties as assigned . Must meet minimum vehicle insurance from the Illinois State insurance requirement for personal vehicle; $100,000 Bodily Injury per accident (single person) / $300,000 Bodily Injury per accident max (multiple persons) / $25,000 Property damage.

New!

Rockford, IL6 days ago

Ability to multi-task, prioritize and be flexible.•Need to be able to follow directions as tasks might change daily, assist the owners with all type of tasks, even to a personal assistant level.•Honest and trust worthy.•Experience with working with a real estate agency or travel agency or language services is a plus.•Fluency in English both verbal and non-verbal, any other languages spoken a plus.•Students are welcome to apply.•This is a part-time position, however it can develop into a full-time position within a short time, depending on how we work together. •Excellent written & verbal communication•Knowledge of Twitter, Facebook, able to maneuver around the internet for research, fast.

Aurora, IL30+ days ago

Please visit our website at www.villagegreendental.net or visit our Village Green Dental Center Facebook Page to learn more about us! COVID-19 considerations: We have taken all precautionary measures for COVID-19—Vacstations, HEPA filters, sanitizers, masks, face shields, gowns, and gloves.

Aurora, IL30+ days ago

$18–$21 Per Hour

We are a rapidly expanding dental office looking for a full-time Insurance and Financial Coordinator to join our amazing team! Please visit our website at www.villagegreendental.net to learn more about us!

New!

Brookfield, IL6 days ago

$40,000–$50,000 Per Year

The District Administrative Assistant provides high-level administrative and clerical support across multiple central office departments, including Teaching and Learning, Student Services, Finance, and Operations. This position supports district-wide initiatives related to curriculum, grants management, special education compliance, and operational systems, while ensuring efficient office procedures and maintaining strict confidentiality.

New!

Des Plaines, IL3 days ago

Assist in the preparation of reports and materials, including but not limited to documents such as the annual budget document and the Annual Comprehensive Financial Report, summaries such as the budget-in-brief, statistical tables, basic workpapers, presentations, and multi-media materials such as videos and dashboards to include collecting, entering, and verifying data, as well as creating tables, charts and graphs. Receive visitors, answer telephones and email/Google Chats, review inquiries and represent functional area/office to students, staff, faculty, and administrators exercising discretion in obtaining and providing factual and confidential information.

New!

Rolling Meadows, IL3 days ago

The assistant to an Associate Principal may also perform tasks for other administrators, is expected to assume the responsibilities of the Principal's assistant in their absence, and provide assistance to other divisions. An employee in this position works with clearly established systems and procedures, must exhibit organizational skills, and exercise independent judgment and confidentiality in the performance of duties.

New!

Wheeling, IL3 days ago

Springfield, IL30+ days ago

Full-time

Knowledge, Skills and Abilities:Requires extensive knowledge of systems design and implementation, including the way programs are written, compiled, and tested, the methods of operating computers, and the way data is transcribed into a form suitable for reading by computer and has an appreciation of the wider business context for those programs. Requires knowledge, skill, and mental development equivalent to the completion of two years of college, with coursework in the computer science field AND four years of experience with technical systems and/or programming experience and/or IT project management OR any equivalent combination of education and experience.

Palatine, IL30+ days ago

We are seeking a compassionate, organized, and motivated Administrative Assistant to work in a busy hospice environment who is eager to grow in the areas of business development, community outreach, and referral coordination. The ideal candidate is detail-oriented, enjoys connecting with people, and wants to be part of a mission-driven team that makes a difference in the lives of patients and families every day.

New!

Crest Hill, IL3 days ago

$15–$21 Per Hour

Under the direct supervision of the principal, this position will provide clerical, secretarial, and administrative assistance to the principal and school staff; convey information regarding school functions and procedures to the school community; and will enthusiastically and graciously support the broad array of services provided to students, parents, teachers, and support staff. While performing the duties of this job, the employee may frequently be required to sit, stand, walk, talk, hear, see, feel with hands, reach with arms, walk up or down multiple flights of stairs, and be physically able to perform duties as assigned, including the ability to lift up to 20-30 pounds if needed.

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Oak Park, IL3 days ago

In this crucial role, you will provide comprehensive administrative support to ensure the smooth operation of school-wide functions, in alignment with our district's equity commitments as expressed in the Board Policy 7:12: Ensuring Racial and Educational Equity. Your responsibilities will include providing a wide variety of complex and confidential administrative assistance support to an assigned school; conveying information regarding the functions and procedures; and ensuring efficient operations and systems of support, in a customer-centered, policy-guided manner.

Yorkville, IL17 days ago

Remote

$20–$24 Per Hour

Job Summary: We are seeking a highly organized and professional Administrative Assistant to support daily business operations and internal team initiatives. This role will assist with onboarding, recruiting coordination, travel arrangements, contract management, and administrative support functions while working closely with company leadership.

Chicago, IL11 days ago

This role plays an important part in ensuring office operations run efficiently while supporting program staff and administrative departments with coordination, filing, record management, and general office support. Due to the high volume of applications we receive, we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client base.

Chicago, IL30+ days ago

$60,000–$65,000 Per Year

We work with honesty, creativity, and respect, and we’re an upbeat, collaborative team that asks questions, learns from each other, and takes pride in delivering exceptional work. • Support Foremen and the Fine Gardening (FG) Supervisor with essential clerical tasks, such as: o Print and organize work tickets and pull tickets for field crews.

Quincy, IL30+ days ago

$16–$19 Per Hour

The Administrative Assistant serves as a central point of communication and coordination for students, faculty, and staff while ensuring compliance with accreditation, regulatory, and institutional requirements. John Wood Community College (JWCC) is seeking a detail-oriented and highly organized Administrative Assistant to support the Health Sciences department.

New!

North Chicago, IL3 days ago

Oversees and coordinates the day-to-day activities of the Vice President department and serves as the principle point of administrative contact and liaison with internal and external stakeholders/business partners. Administrative support for scheduling aesthetics team meetings and training; collaborate with meeting managers and with administrators to schedule meetings and resolve scheduling conflicts.

Illiopolis, IL24 days ago

$18.84–$26.84 Per Hour

McCook, IL9 days ago

This position will serve as the first point of contact for employees, visitors, corporate guests, and new hires, making professionalism and communication important for success. We are looking for a friendly and organized Front Desk Administrative Assistant to support daily office operations in a busy distribution environment.

Chicago, IL22 days ago

The Injury Coordinator (working title: Medical Administrative Assistant) works in a remote office setting to: Manage and/or assign files to appropriate staff member and initiate appropriate verbal and/or written contacts with employers, clients, claimants, and medical providers. Join our medically-based concierge service and early intervention program and help impact injured workers lives by coordinating services, providing resources to our constituencies, and helping people when they need it most.

North Chicago, IL11 days ago

$24–$25 Per Hour

The ideal candidate is proactive, organized, and comfortable managing multiple priorities in a fast-paced corporate setting. Required Skills & Qualifications2-5 years of administrative experience supporting leadership or corporate teams.

Chicago, Illinois10 days ago

$69,500–$100,800 Per Year

The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, Milan, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C. The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring. documents, performing document comparisons, entering and editing daily time, arranging travel, coordinating meeting arrangements and providing overflow support for LEAs.

New!

Lake Forest, IL3 days ago

$35–$40 Per Hour

Creates, edits and reviews, proofreads and manages complex documents, spreadsheets and presentations requiring aggregation of materials, inputs and comments from multiple stakeholders - demonstrated proficiency with MS Excel and PowerPoint is especially critical. In your role as the Administrative Assistant, you will provide administrative support and coordination to the DVP of Toxicology by completing special assignments and projects as required to enable efficient operations within the Toxicology Business Unit.

New!

Chicago, IL3 days ago

$18.87–$29.73 Per Hour

Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The Administrative Assistant uses a pattern of orderly, efficient communication and a high degree of initiative and independent judgment to relieve management of administrative detail.

Chicago, IL30+ days ago

Founded in 2004 under the auspices of The Jewish Federations of North America and the Conference of Presidents of Major American Jewish Organizations, SCN serves as the central organization dedicated exclusively to the safety and security of the American Jewish community, working across 146 federations, 50 partner organizations, over 300 independent communities, and other partners in the public, private, nonprofit, and academic sectors. The Administrative Assistant will be responsible for providing administrative support to the Chief of External Affairs and Engagement and Chief Development Officer and assisting in implementing programs, projects, and initiatives related to special events, grants, public policy, government relations, partnerships, marketing and communications, and fundraising and advancement.

Chicago, IL30+ days ago

$33.34–$44.23 Per Hour

Support the physical site support demands required including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, always ensuring superior client service. JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P.

New!

Chicago, IL6 days ago

$60,000–$65,000 Per Year

We work with honesty, creativity, and respect, and we're an upbeat, collaborative team that asks questions, learns from each other, and takes pride in delivering exceptional work. • Support Foremen and the Fine Gardening (FG) Supervisor with essential clerical tasks, such as: o Print and organize work tickets and pull tickets for field crews.

New!

Chicago, IL6 days ago

$25–$26 Per Hour

Provides administrative support to an organization unit requiring broad experience, skills and knowledge of organization policies and practices. Administrative Assistant requires: Experience using MS Word, Excel, PowerPoint and Access .

Chicago, IL8 days ago

Secretary/Administrative Assistant responsibilities include: Providing day-to-day administrative/secretarial support to physicians. Possess good working knowledge of Microsoft Office and Windows-based computer applications.

New!

Chicago, IL6 days ago

This role is responsible for managing front desk operations, coordinating concierge services, and supporting administrative functions that ensure smooth day-to-day operations within the Facilities Management department. Maintain security by registering staff visitors, managing building access and maintaining accurate visitor logs.

New!

South Holland, IL3 days ago

Remote

Must be proficient in Microsoft Office with the ability to learn new software and computer systems as well as advanced use of PowerPoint, spreadsheet, graphics and other business management software; Must be flexible and be able to work in a high change, quick paced environment; Should have basic nonprofit finance and accounting, general operations ordinances, rules, policies and procedures, or willing to learn; Must be a team player and be willing to receive and act on the direction, and motivated to take on responsibility to completion; Must be able to relate on a cross cultural level as well as display good personal and interpersonal skills in the office; Should be self-motivated; Should be available for occasional travel . Perform a wide variety of administrative duties to support the work of the executive team including but not limited to helping in the preparation of office budgets and monitoring budget expenditures, reviewing and preparing requests for payment, drafting special requests .

New!

Dix, VA3 days ago

The Administrative Assistant will support the Site Manager and telecommunications staff by managing contract documentation, work order tracking, and administrative processes required to support the Base Telecommunications System operations and maintenance program. The Administrative Assistant will serve as a key support role ensuring the accuracy and organization of contract records, coordinating documentation with government stakeholders, and assisting with the administrative requirements necessary to maintain efficient program operations.

New!

Lombard, IL6 days ago

$25.89–$32.37 Per Hour

This role supports leadership and team members by ensuring financial processes run smoothly while also managing day-to-day administrative needs such as travel coordination, event support, and supply ordering. The Administrative Assistant is responsible for performing a wide range of administrative tasks to support and ensure smooth operations of the Information Technology department.

Chicago, IL30+ days ago

$47,840–$56,160

The Nursing Skills Lab & Clinical Administrative Assistant supports the daily operations of the nursing skills laboratory and provides administrative support to the Nursing Education Depatment. In this position, you will help ensure the nursing lab is fully prepared for instruction, properly equipped, and maintained to support safe and effective learning.

Chicago, Illinois30+ days ago

$70,000–$95,000 Per Year

This role provides comprehensive administrative and clerical support in a fast‑paced legal environment and is well suited for a detail‑oriented professional who is organized, responsive, and committed to delivering high‑quality client service. A Day in the Life: Duties of this position include maintaining electronic files in NetDocs; drafting, formatting, editing, and proofreading legal documents; and handling electronic filings and downloads in state and federal court systems.

Chicago, IL30+ days ago

Full-time

Northern Trust is proud to provide innovative financial services and guidance to the world's most successful individuals, families, and institutions by remaining true to our enduring principles of service, expertise, and integrity. With the diversity of their investments, they often take a broad range of products and services from Northern Trust including asset servicing (custody), fiduciary, fund administration, investment management and banking/credit.

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Administrative Support Jobs in Illinois

Legal Administrative Coordinator Roseland Community Hospital

Administrative Assistant Beacon Hill Staffing Group, LLC

Construction Administrator/Billing Assistant Jobot

Certified Medical Assistant (CMA/RMA) - Rantoul Clinic Carle Health

Associate Director of Psychological Assessment & Testing Services University of Illinois Counseling Center

Business Office Administrative Support (Administrative Assistant/Accounts Payable Clerk) Elementary School District 181

Administrative Support Assistant - Rehab Symbria

Administrative Assistant IV – Support Iconma

Case Administrator (Legal Services/Administrative Support) American Arbitration Association Inc.

Administrative Assistant - Grid Engineering Support Sargent & Lundy

Administrative Assistant - Energy & Industrial Support Sargent & Lundy

Administrative Support II - Retirement Plan Services First American Bank

Squadron Administrative Support Specialist INTECON

Seasonal Administrative Support Specialist Hunt Military Housing Shared Services, LLC

Regional Administrative Support : McHenry County (Region 44) IL Network of Child Care Resource and Referral Agencies

Administrative / Admin office support / data entry Assistiveware

Administrative Support Team Member/ Patient Billing Specialist Village Green Dental Center, P.C.

Administrative Support/ Patient Billing Village Green Dental Center, P.C.

District Administrative Assistant Brookfield/LaGrange Park School District 95

Administrative Assistant - Budget and Accounting Services Oakton College

Anticipated Administrative Assistant II - API Township High School District 214

Anticipated Administrative Assistant II - APAO Township High School District 214

Information Systems Advisor I - IBM zVM Systems Administrator Illinois Secretary of State

Hospice Administrative Assistant All Care Health LLC

(FT) Administrative Assistant/Secretary/Office Assistant Diocese of Joliet

Administrative Assistant Oak Park Elementary School District 97

Administrative Assistant Sterling Engineering, Inc.

Administrative Assistant Careers

Administrative Assistant TOPIARIUS

Administrative Assistant, Health Sciences John Wood Community College

Administrative Assistant III US Tech Solutions

Entry Level Administrative Assistant HarveStaff

Front Desk Administrative Assistant Surge Staffing

Medical Administrative Assistant Rising Medical Solutions

Administrative Assistant II The Fountain Group

Legal Administrative Assistant Ropes & Gray

Administrative Assistant The Fountain Group

Administrative Assistant 2 Rush University

Administrative Assistant, Development and External Affairs Secure Community Network

Executive Administrative Assistant JPMorgan Chase

Administrative Assistant TOPIARIUS Urban Garden & Floral Design

Administrative Assistant Global Channel Management

Secretary/Administrative Assistant - Chicago, IL The Symicor Group

Receptionist/Administrative Assistant-onsite Javen Technologies

Administrative Assistant to the CEO Restoring Our Youth Organization

SCA Administrative Assistant Bowhead / UIC Technical Services

Administrative Assistant The Inland Real Estate Group of companies

Nursing Skills Lab & Clinical Administrative Assistant ATS Institute of Technology, Nursing School

Legal Administrative Assistant Nelson Mullins Riley & Scarborough, LLP

Sr Administrative Assistant Northern Trust

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