NewAdministrative Specialist II - Circuit Clerk McLean County ILAdministrative Specialist II - Circuit ClerkLawrenceville, IL$19.53–$29.89 / hourAdministrative Specialist II - Circuit Clerk. Pending confirmation, check email.
Senior Administrative Assistant (Administrative Support Assistant III) Capital OneSenior Administrative Assistant (Administrative Support Assistant III)Chicago, IllinoisThis pivotal role supports multiple executives, ranging from Director to Managing Vice President level, within a fast-paced, tech-savvy environment and contributes significantly to a well-run, efficient, productive, and happy team. Senior Administrative Assistant (Administrative Support Assistant III) Capital One is seeking an exceptionally bright, self-motivated, and experienced Administrative Support Assistant III.
Senior Administrative Assistant (Administrative Support Assistant III) - Legal Capital OneSenior Administrative Assistant (Administrative Support Assistant III) - LegalMcLean, IllinoisSenior Administrative Assistant (Administrative Support Assistant III) - Legal Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate’s offer letter.
NewSenior Administrative Assistant (Administrative Support Assistant III) - Operational Risk Management Capital One Financial CorpSenior Administrative Assistant (Administrative Support Assistant III) - Operational Risk ManagementIL$80,900–$92,300 / yearThis pivotal role supports multiple executives, ranging from Director to Managing Vice President level, within a fast-paced, tech-savvy environment and contributes significantly to a well-run, efficient, productive, and happy team. Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate's offer letter.
NewCase Administrator (Legal Services/Administrative Support) American Arbitration Association Inc.Case Administrator (Legal Services/Administrative Support)Chicago, IL$52,000–$55,000 / yearFull timeYou will handle day-to-day case administration through our proprietary case management system (PRISM), correspond with parties, attorneys, and neutrals, and ensure accurate scheduling, documentation, and billing processes. The American Arbitration Association (AAA) seeks a detail-oriented and service-driven Case Administrator to manage arbitration and mediation cases across a wide range of industries.
Administrative Support, Materials Power Solutions International, Inc.Administrative Support, MaterialsWood Dale, IL$20–$22 / hourPower Solutions International (PSI) is a leading manufacturer of emissions-certified powertrains specializing in customized and fully integrated turnkey solutions for the leading global equipment manufacturers in the industrial, transportation, and energy markets manufacturers. Summary: The Materials Administrator will provide support to the Shipping/Receiving and Materials Departments while coordinating with other PSI departments to follow established procedures that assist to track and maintain materials and data that ensure SOX compliance and accurate reporting of materials.
NewAdministrative Support Specialist - Swenson Aebi Schmidt North AmericaAdministrative Support Specialist - SwensonRockford, ILSCOPE OF POSITION/SUMMARY: The Administrative Support Specialist will focus on processing quotes and customer orders for large mechanical equipment (salt spreaders, dump bodies, all-purpose bodies, or anti-icing machines) as well as additional support for other functions. ESSENTIAL DUTIES & RESPONSIBILITIES include the following; other duties may be assigned: Support the Inside Sales department by entering and updating sales orders and quotes as well as support other internal functions.
NewAdministrative Support Specialist - Swenson Aebi Schmidt GroupAdministrative Support Specialist - SwensonRockford, IL$19–$21 / hourThe Administrative Support Specialist will focus on processing quotes and customer orders for large mechanical equipment (salt spreaders, dump bodies, all-purpose bodies, or anti-icing machines) as well as additional support for other functions. At Swenson Spreader, LLC an Aebi Schmidt brand located in Lindenwood we pride ourselves on innovation, collaboration and dedication to excellence.
Regional Administrative Support Region 1-A: Cook (City of Chicago) IL Network of Child Care Resource and Referral AgenciesRegional Administrative Support Region 1-A: Cook (City of Chicago)Chicago, ILFull timeThe Regional Administrative Support will provide administrative assistance to the Regional Office (e.g., drafting memos, preparing presentations, answering email inquiries and voicemails), manage projects of all sizes, assist with the communications and meeting logistics for the Region's Action and Family Councils, work with internal staff to compile regional data, input data and maintain databases, and fulfill other duties as assigned. Must meet minimum vehicle insurance from the Illinois State insurance requirement for personal vehicle; $100,000 Bodily Injury per accident (single person) / $300,000 Bodily Injury per accident max (multiple persons) / $25,000 Property damage.
NewAdministrative Support Specialist - Swenson Aebi SchmidtAdministrative Support Specialist - SwensonRockford, ILThe Administrative Support Specialist will focus on processing quotes and customer orders for large mechanical equipment (salt spreaders, dump bodies, all-purpose bodies, or anti-icing machines) as well as additional support for other functions. At Swenson Spreader, LLC an Aebi Schmidt brand located in Lindenwood we pride ourselves on innovation, collaboration and dedication to excellence.
Clerical & Administrative Support Al Warren Oil Company IncClerical & Administrative SupportBensenville, ILThis role plays a critical part in supporting our Fuel and Lubricant divisions through accurate billing, order processing, customer account support, and general office administration. Billing & Account Support: Process and generate customer invoices for fuel lubricant and DEF deliveries with a high level of accuracy.
NewAdministrative Support Coordinator HTTravelsAdministrative Support CoordinatorEast Dubuque, ILRemoteAs an Administrative Support Coordinator , you'll help keep the vacation planning process organized by coordinating client information, maintaining accurate records, researching travel options, and ensuring important details are handled efficiently throughout the planning process. This role is ideal for individuals with backgrounds in administration, office support, scheduling, customer service, retail, healthcare, education, banking, logistics, or any position where organization and attention to detail are valued.
NewAdministrative Support/Resource Room Dynamic Workforce SolutionsAdministrative Support/Resource RoomChicago, ILPrimary Objectives of Position : Provides administrative support to project leadership in a variety of areas including Human Resource assistance, training documentation, procurement documentation, accounts payable functions, purchase order request, routing correspondence, and reports. Generate and dispatch service request work orders to multiple subcontractors and vendors, communicating work orders to technicians and internal clients.
Remote Administrative Support Representative TerranovahireRemote Administrative Support RepresentativeChicago, IllinoisRemoteWe are seeking a detail-oriented and customer-focused Remote Administrative Support Representative to support daily operations by assisting customers, coordinating reservations, maintaining records, and providing administrative support. The ideal candidate enjoys helping people, solving problems, and ensuring a positive customer experience from start to finish.
Lead Administrative Support Specialist YWCA Metropolitan ChicagoLead Administrative Support SpecialistAddison, ILOTHER REQUIREMENTS: The Lead Administrative Support Specialist may be assigned additional duties outside of the primary responsibilities to support special projects, organizational priorities, or emerging operational needs. Serving as a key liaison between leadership, program staff, and external partners, the role supports communication flow, contract compliance, and alignment of operational practices across sites.
Senior Administrative Assistant supporting the Research Science Departments - Hybrid Chicago Loop Office NORC at the University of ChicagoSenior Administrative Assistant supporting the Research Science Departments - Hybrid Chicago Loop OfficeChicago, IllinoisThe department provides expertise and leads NORC strategy on the use of a broad range of methods and techniques, including statistical modeling, machine learning methods, data linkage, statistical matching, data disclosure control, small area estimation, Bayesian analysis, assessing data quality, data visualization for analyzing and interpreting data, and developing approaches using artificial intelligence (AI) that support NORC’s research. The Statistics and Data Science department implements state-of-the-art statistical methods and develops innovations to deliver reliable data and rigorous analysis to guide critical programmatic, business and policy decisions for NORC clients.
NewLegal Administrative Support State FarmLegal Administrative SupportChicago, IL$47,100.93–$52,000 / yearResponsibilities include, but are not limited to:Provide administrative support and assistance to Law Department colleagues, including rotation reception dutiesPhone responsibilities and some reception dutiesElectronic Filing with the courtsProcessing mail (electronic and paper mail)Assist with supply ordersNew file intakeOrdering/downloading records and dropbox filesCreate DocumentsMedical record procurementOther tasks as assignedQualificationsPrevious ExperienceOffice environment experience is highly desiredLegal experience is preferred, but not requiredStrong customer service background is requiredExperience with Filevine is a plus but not requiredKey Skills requiredStrong organizational skills, prioritizing, decision making, multitasking, time management, and proactivityStrong written and oral communication skills (attention to detail, accuracy of data entry)Accurate typing skillsKnowledge of legal and medical terminology, local and state rules regarding pleadings and pre-trial matters, deadlines, and filing requirements is a competitive advantageExperience with medical records collection through subpoenas and/or authorizations is a competitive advantageTechnology/software experience requiredWorking knowledge of Microsoft Office SuiteWorking knowledge of a Case Management system is a competitive advantageAdditional DetailsApplicants are required to be eligible to lawfully work in the U.S. immediately. - $52,000Starting salary will be based on skills, background, and experienceHigh end of the range limited to applicants with significant relevant experiencePotential yearly incentive pay up to 9% of base salaryAt State Farm, we offer more than just a paycheck.
Squadron Administrative Support Specialist INTECONSquadron Administrative Support SpecialistScott AFB, IL$40,000–$85,000City / State / Region: Multiple Locations: Andrews AFB, MD; MacDill AFB, Tampa, FL; Scott AFB, IL; Travis AFB, Fairfield, CA; Dyess AFB, Abilene TX; Birmingham, AL; Joint Base Charleston, SC; Dover AFB, DE; Fairchild AFB, WA; Little Rock AFB, Jacksonville, AR; March ARB, Riverside, CA; McChord AFB, Tacoma, WA; McConnell AFB, Wichita, KS; McGuire AFB, NJ. Provide deployment data/information that enables the UDM to schedule/coordinate with wing, base and higher headquarters offices on deployment issues and maintain mobility/training folders/documentation IAW DoD Foreign Clearance Guide, AFI 10-403, AFI 33-332, and guidance associated with Geographic Combatant Command/Major Command (MAJCOM)/Installation supplements, and locally developed guidance.
NewRegional Administrative Support Specialist (Service Coordinator) Amerit Fleet Solutions IncRegional Administrative Support Specialist (Service Coordinator)Grayslake, IL$28–$33 / hourThe Regional Support Specialist is responsible for data entry and administrative compliance, scheduling repairs of vehicles and shop equipment, customer service, client contact, parts inventory management, safety and environmental compliance, occasional transporting of vehicles, and some garage and office cleaning. Amerit Fleet Solutions, one of the leading fleet maintenance companies in the U.S., is hiring a skilled Regional Administrative Support Specialist (Service Coordinator) to join our team in Mchenry, IL.
Sr. Field Service Administrative Support ZobilitySr. Field Service Administrative SupportRoselle, ILObtain necessary information relating to service issues, investigate billing problems, collect and research documentation, review and adjust discrepancies and resolve issues. Maintain field service employee addresses and phone numbers for distribution list throughout client and coordinate with Human Resources.
Administrative Support Team Associate, Evergreen Plaza - Full Time Macy's IncAdministrative Support Team Associate, Evergreen Plaza - Full TimeEvergreen Park, ILWhether you're helping a customer find the perfect gift, streamlining operations in one of our distribution centers, enhancing our online shopping experience, buying in-style and on-trend merchandise to outfit our customers, or designing a balloon for the Thanksgiving Day Parade, we offer unique opportunities to be part of some of the most memorable moments in people's lives. From overseeing scheduling and managing cash office operations to facilitating the new hire onboarding process and supporting colleague engagement, your work enables store leadership and teams to focus on delivering exceptional customer service.
Administrative Support Coordinator Fusion AcademyAdministrative Support CoordinatorEvanston, IllinoisFull timeQualified applicants who have access to or contact with students or the public, who are responsible for the safeguarding of others’ well-being, and who work with little supervision in close proximity to others will be required to complete a criminal history check once a contingent offer of employment is made. This position provides a celebrity experience for all students, families, staff, and visitors through exceptional customer service, campus operations, compliance management, communication, and campus safety.
Senior Administrative Assistant supporting the Strategic Communications & External Affairs Department - Hybrid Chicago Loop Office NORCSenior Administrative Assistant supporting the Strategic Communications & External Affairs Department - Hybrid Chicago Loop OfficeChicago, ILPosition Location Closes Senior Administrative Assistant supporting the Strategic Communications & External Affairs Department - Hybrid Chicago Loop Office Chicago - 300 E Randolph St Open until filled Join NORC at the University of Chicago as a Senior Administrative Assistant in our Strategic Communications & External Affairs department. Position Location Closes Senior Administrative Assistant supporting the Strategic Communications & External Affairs Department - Hybrid Chicago Loop Office Chicago - 300 E Randolph St Join NORC at the University of Chicago as a Senior Administrative Assistant in our Strategic Communications & External Affairs department.
Childcare Administrative Support The Learning TreeChildcare Administrative SupportElgin West, IllinoisTo be QUALIFIED for this position, we require IL Director Qualification and previous experience working in a licensed childcare facility in an admin role. The Learning Tree of Elgin West is a licensed childcare center seeking Center Support Staff/ Third in Charge!
Childcare Administrative Support Premier Early Childhood Education PartnersChildcare Administrative SupportElgin West, IllinoisPosition at The Learning Tree The Learning Tree of Elgin West is a licensed childcare center seeking Center Support Staff/ Third in Charge! To be QUALIFIED for this position, we require IL Director Qualification and previous experience working in a licensed childcare facility in an admin role.
Senior Administrative Assistant supporting the Strategic Communications & External Affairs Department - Hybrid Chicago Loop Office NORC at the University of ChicagoSenior Administrative Assistant supporting the Strategic Communications & External Affairs Department - Hybrid Chicago Loop OfficeChicago, IllinoisProvide a broad range of administrative support to the senior-level leaders as they collaborate with NORC’s senior leadership and colleagues throughout the organization to create and execute outstanding external and internal strategic communications initiatives to drive NORC’s mission, disseminate our work, and support and engage our staff. With world-class benefits, a business casual environment, and an emphasis on continuous learning, NORC is a place where people join for the stellar research and analysis work for which we’re known, and stay for the relationships they form with their colleagues who take pride in the impact their work is making on a global scale.
Senior Administrative Assistant supporting the Research Science Departments - Hybrid Chicago Loop Office NORCSenior Administrative Assistant supporting the Research Science Departments - Hybrid Chicago Loop OfficeChicago, ILPosition Location Closes Senior Administrative Assistant supporting the Research Science Departments - Hybrid Chicago Loop Office Chicago - 300 E Randolph St Open until filled Join NORC at the University of Chicago as a Senior Administrative Assistant in our Research Science Division, which supports our Statistics & Data Science and Methodology & Quantitative Social Science departments. Position Location Closes Senior Administrative Assistant supporting the Research Science Departments - Hybrid Chicago Loop Office Chicago - 300 E Randolph St Join NORC at the University of Chicago as a Senior Administrative Assistant in our Research Science Division, which supports our Statistics & Data Science and Methodology & Quantitative Social Science departments.
Administrative Support Team Member/ Patient Billing Specialist Village Green Dental Center, P.C.Administrative Support Team Member/ Patient Billing SpecialistAurora, ILPlease visit our website at www.villagegreendental.net or visit our Village Green Dental Center Facebook Page to learn more about us! COVID-19 considerations: We have taken all precautionary measures for COVID-19—Vacstations, HEPA filters, sanitizers, masks, face shields, gowns, and gloves.
Administrative Support/ Patient Billing Village Green Dental Center, P.C.Administrative Support/ Patient BillingAurora, IL$18–$21 / hourWe are a rapidly expanding dental office looking for a full-time Insurance and Financial Coordinator to join our amazing team! Please visit our website at www.villagegreendental.net to learn more about us!
Coordinator, Research Center (Administrative Support) Rosalind Franklin University of Medicine and ScienceCoordinator, Research Center (Administrative Support)North Chicago, IL$55,478–$60,000 / yearThe Research Center Coordinator works closely with the Center Director(s), Principle Investigators (PI's) and Research Staff to provide administrative support and coordination of activities supporting biomedical research center programs and their research missions. RFU is nationally recognized for its research in areas including neuroscience, brain-related diseases, inherited disorders, proteomics, cancer cell biology and immunology, cardiac resuscitation, and gait and balance.
Legal Administrative Assistant DLA Piper LLP (US)Legal Administrative AssistantChicago, IL$37.50–$48.75 / hourWhile the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to: Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties. Oversees billing matters including all approval forms and collaboration correspondence, ensures prebills are processed by the appropriate team accurately and timely; serves as a proxy attorneys to address questions or issues related to the billing process.
Administrative Assistant Chick-fil-A IncAdministrative AssistantChicago, IL$18–$20 / hourIf you are hired for this position, you also understand and acknowledge that the Operator's restaurant business will be your employer, not Chick-fil-A, Inc., and that the Operator is solely responsible for all decisions related to your employment, including hiring, firing, discipline, compensation, scheduling and supervision. The Administrative Assistant supports restaurant operations by managing administrative systems, guest communication, office organization, and operational support.
Administrative Assistant Komatsu LtdAdministrative AssistantChicago, ILThis role provides comprehensive administrative support to the Legal Department, including dispute and accident tracking, legal systems and records management, end-to-end invoice and expense processing, and support of HR's expatriate (ex-pat) activities. Five to seven or more years of experience as an administrative assistant or office administrator (ideally with a legal department or law firm), - or comparable position with: o Excellent time-management and organizational skills for handling multiple tasks.
Administrative Assistant (Brokerage Administrator) Marcus & Millichap IncAdministrative Assistant (Brokerage Administrator)Oak Brook, IL$25–$26 / hourThis role is responsible for expediting all transactional work relating to the listing and sales of commercial real estate, training of new Agents and other personnel on company applications and software programs, as well as the performing of various administrative and marketing tasks related to the commercial real estate brokerage. As of December 31, 2025, the Company had 1,808 investment sales and financing professionals in more than 80 offices who provide investment brokerage and financing services to sellers and buyers of commercial real estate.
ADMINISTRATIVE ASSISTANT (FULL TIME) Compass Group North AmericaADMINISTRATIVE ASSISTANT (FULL TIME)Jacksonville, IL$20–$25 / hourBecause this position requires you to perform services in an educational facility, there may be periods when the Company does not require you to perform work (such as winter and summer breaks when food service needs decline or cease). Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
NewLegal Administrative Assistant - Transactions ImmigrationJobsLegal Administrative Assistant - TransactionsChicago, IL$37.50–$48.75 / hourSummaryThe Legal Administrative Assistant (LAA) – Transactions, working in collaboration with and in support of the firm's strategic initiatives, provides a wide range of administrative and clerical support to attorneys and legal teams. This position will collaborate regularly with Legal Support Assistants (LSAs), Legal Executive Assistants (LEAs), and attorneys on various tasks and assignments, ensuring work is properly allocated and completed on time.
Sr. Administrative Coord. ASO - ADA S. MCKINLEY COMM SRVCS, INC.Sr. Administrative Coord.Chicago, IL$64,000 / yearPart timeThis position serves as the primary administrative liaison to the Senior Vice President and provides administrative coordination, guidance, and support to administrative staff across CDYS programs to promote consistency in administrative operations, customer service, and office procedures. Basic Function: Under the direction of the Senior Vice President of Child Development & Youth Services (CDYS), the Senior Administrative Coordinator provides high-level administrative support while coordinating administrative operations across CDYS programs.
Brokerage Administrator (Administrative Assistant) Marcus & Millichap IncBrokerage Administrator (Administrative Assistant)Chicago, IL$25.50–$27 / hourThis role is responsible for expediting all transactional work relating to the listing and sales of commercial real estate, training of new Agents and other personnel on company applications and software programs, as well as the performing of various administrative and marketing tasks related to the commercial real estate brokerage. Founded in 1971, Marcus & Millichap (NYSE: MMI) is a premier commercial real estate brokerage firm specializing in investment sales, financing, research, and advisory services.
Administrative Coordinator Careers In NonprofitsAdministrative CoordinatorChicago, IllinoisThe Administrative Coordinator will be responsible for capturing thorough and accurate notes in meetings and drafting minutes for the Illinois Juvenile Justice Commission (IJJC) and the Juvenile Redeploy Illinois Oversight Board to ensure compliance with the Open Meetings Act is maintained. For the Illinois Juvenile Justice Commission & Juvenile Redeploy Board-Using the notes from the meeting, draft formal meeting minutes that meet the stylistic requirements and comply with the Open Meetings Act.
NewBusiness/Administrative Associate - Finance & Administration Southern Illinois University CarbondaleBusiness/Administrative Associate - Finance & AdministrationCarbondale, IL$44,518–$57,874 / yearThis position serves as the principal coordinator for the Finance & Administrative Affairs division, providing executive-level support across the VPs portfolio, including financial strategy, treasury operations, debt and bond administration, budget development and oversight, risk management, audit coordination, and Board of Trustees governance. SIUC also provides extensive tuition benefits for its employees and their families such as: tuition waiver/application fee waiver for the employee and their dependents, a Legacy tuition rate for children of SIU Alumni, and Civil Service Employee Counsel (CSEC) Education Assistance Program (EAP).
Administrative Supervisor Advocate Aurora Health IncAdministrative SupervisorLibertyville, IL$28.55–$42.85 / hourHeadquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. Education/Experience Required: Associates Degree in business administration, healthcare administration or related field AND 2 - 4 years of healthcare billing experience OR 4-6 years of healthcare billing experience and 3-5 years of supervisory experience.
Assistant, Administrative-I Simon Property Group IncAssistant, Administrative-ISpringfield, ILPRINCIPAL RESPONSIBILITIES: The successful candidate's responsibilities will include, but not be limited to: Support the property's financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, bank reconciliation no longer required, performed by HO and gift cards, promotional and media funds. Assist with general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and auto insurance current, draft documents and reports for management, provide updates of Company Policies and Procedures and Human Resources administration as needed.
Sr. Administrative Coord. Ada BrandSr. Administrative Coord.Chicago, IllinoisThis position serves as the primary administrative liaison to the Senior Vice President and provides administrative coordination, guidance, and support to administrative staff across CDYS programs to promote consistency in administrative operations, customer service, and office procedures. Basic Function: Under the direction of the Senior Vice President of Child Development & Youth Services (CDYS), the Senior Administrative Coordinator provides high-level administrative support while coordinating administrative operations across CDYS programs.
NewAdministrative Assistant LHHAdministrative AssistantChicago, IL$28–$30 / hourWe are seeking a highly organized and professional Administrative Assistant to support a fast-paced department in the Pilsen area of Chicago. This role is ideal for someone who thrives in a collaborative environment, enjoys managing multiple priorities, and has strong administrative, scheduling, and communication skills.
Administrative Assistant Endeavor HealthAdministrative AssistantArlington Heights, IL$22.14–$33.21 / hourOur more than 25,000 team members and more than 6,000 physicians aim to deliver transformative patient experiences and expert care close to home across more than 300 ambulatory locations and eight acute care hospitals - Edward (Naperville), Elmhurst, Evanston, Glenbrook (Glenview), Highland Park, Northwest Community (Arlington Heights) Skokie and Swedish (Chicago) - all recognized as Magnet hospitals for nursing excellence. Required Travel: A Brief Overview: The Administrative Assistant II will provide advanced administrative support to the hospital's leadership team and play a critical role in ensuring the efficient operation of our administrative functions.
Administrative Aide Southern Illinois University CarbondaleAdministrative AideCarbondale, IL$39,156–$48,948 / yearProvides support to administrators on various administrative/organizational matters; maintains an overview of departmental responsibilities and deadlines, updates, and evaluates departmental policies and operational procedures; completes the final copy of communications and documents for executives/administrators (reviews for appropriate spelling, punctuation, syntax, formats, and modifies as needed); drafts communications for an administrator and develops and distributes as directed; manages and controls confidential documents including personnel, institutional, and historical documents; serves as a liaison between departments and other constituencies and/or between different groups within the department (e.g., between a director and departmental faculty); provides information, assistance, and advice to various constituencies and individuals; assists in planning various aspects of special projects and essential programs, including complex scheduling for meetings/events; coordinates an administrators schedule (i.e., prioritizes and manages schedules, appointments, meetings and related activities); invites and notifies participants; assists in developing job descriptions for unit staff positions and oversees personnel transactions, searches, and employment; supervises student workers, extra-help, and other employees including assigning work, overseeing the training of new staff, and processing appointment documentation; assists with developing departmental accounts; conducts budget transfers within various accounts and is responsible for the fiscal management of the departments budget; maintains an itemized record of expenditures; performs related duties as assigned. Describe your specific work experience assisting in planning various aspects of special projects and essential programs, including complex scheduling for meetings/events, coordinating administrators schedules (i.e., prioritizing and managing schedules, appointments, meetings and related activities); inviting and notifying participants.
Engineering Coordinator (Administrative) CSL PlasmaEngineering Coordinator (Administrative)Kankakee, IllinoisAdvanced written and verbal communication skills, with the ability to develop, structure, and deliver clear, accurate, and impactful internal communications that support leadership messaging, influence understanding, and align employees with departmental priorities and decisions. This role supports departmental leadership and broader team operations by enabling effective communication, coordinating workflows, supporting reporting processes, and ensuring alignment of day-to-day activities with business priorities.
Administrative Assistant Lee Hecht HarrisonAdministrative AssistantChicago, IL$28–$30 / hourIn addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. This role is ideal for someone who thrives in a collaborative environment, enjoys managing multiple priorities, and has strong administrative, scheduling, and communication skills.
Administrative Assistant University of ChicagoAdministrative AssistantIL$60,000–$90,000 / yearWe offer specialized care for patients with difficult-to-treat conditions, such as celiac disease, inflammatory bowel disease, intestinal failure, complex liver disorders, eosinophilic esophagitis, and acid peptic disease. Provide administrative assistance including project plans, scheduling meetings, coordinating resources, planning, and execution of deliverables for standing meetings, lectures, and projects within the assigned section(s).
Administrative Assistant, Pediatrics University of ChicagoAdministrative Assistant, PediatricsChicago, IL$60,000–$90,000 / yearProvides administrative assistance including project plans, scheduling meetings, coordinating resources, planning, and execution of deliverables for standing meetings, lectures, and projects within the assigned section(s). Proficiency in interacting comfortably with a wide range of professionals, from physicians and nurses to senior executives, faculty, and staff, fostering familiarity and a sense of comfort in a diverse academic healthcare environment.