Junior Administrative Support Specialist (onsite) MKS2 TechnologiesJunior Administrative Support Specialist (onsite)Monterey, CaliforniaMKS2 Technologies, LLC, an award-winning high growth small business, creates innovative and customer-centric technology solutions in the areas of Cyber Security, Instructional Design and Training, Software Engineering and IT Support Services to improve the security and well-being of our clients. We are seeking Junior Administrative Support Specialists to provide essential administrative and student‑support services for the Naval Postgraduate School’s Extended Campus programs.
Billing & Administrative Support Coordinator - MOSM COMMUNITY HOSPITAL OF MONTEREY PENINSULABilling & Administrative Support Coordinator - MOSMCA$23–$28 / hourThe ideal candidate will demonstrate strong accuracy, communication skills, and reliability while working closely with internal teams, patients, and external partners. Manage incoming and outgoing billing-related phone calls with patients, payers, vendors, and internal staff.
Administrative Support Team Associate, Salinas Northridge - Part Time Macy's IncAdministrative Support Team Associate, Salinas Northridge - Part TimeSalinas, CAWhether you're helping a customer find the perfect gift, streamlining operations in one of our distribution centers, enhancing our online shopping experience, buying in-style and on-trend merchandise to outfit our customers, or designing a balloon for the Thanksgiving Day Parade, we offer unique opportunities to be part of some of the most memorable moments in people's lives. From overseeing scheduling and managing cash office operations to facilitating the new hire onboarding process and supporting colleague engagement, your work enables store leadership and teams to focus on delivering exceptional customer service.
Administrative Assistant - Grant Funded Position (Subject to Lay-off at the End of Grant) - Bilingual Required (English/Spanish) Santa Cruz County Office of EducationAdministrative Assistant - Grant Funded Position (Subject to Lay-off at the End of Grant) - Bilingual Required (English/Spanish)Santa Cruz, CA$4,577–$5,771The Santa Cruz County Office of Education provides an Associate Degree stipend of $375, a Bachelor's Degree stipend of $750, a Master s Degree stipend of $1,500, a Doctorate Degree (no Master s) of $1,500 or a Doctorate Degree (with Master s) of an additional $400 per year for eligible employees. We work alongside partners in Santa Cruz County's educational community to build BRIDGES - Belonging, Relationships, Innovation, Data-informed decision-making, Growth mindsets, Excellence, and Sustainability - to equity in education.
NewAdministrative Assistant Santa Cruz County Office of EducationAdministrative AssistantSanta Cruz, CA$4,577–$5,771The Santa Cruz County Office of Education provides an Associate Degree stipend of $375, a Bachelor's Degree stipend of $750, a Master s Degree stipend of $1,500, a Doctorate Degree (no Master s) of $1,500 or a Doctorate Degree (with Master s) of an additional $400 per year for eligible employees. We work alongside partners in Santa Cruz County's educational community to build BRIDGES - Belonging, Relationships, Innovation, Data-informed decision-making, Growth mindsets, Excellence, and Sustainability - to equity in education.
Administrative Specialist University of CaliforniaAdministrative SpecialistSanta Cruz, CAThe UC Santa Cruz Police Department seeks to hire individuals who embrace working within a diverse community, who can also: Communicate effectively with students, staff, faculty, and community members who come to UC Santa Cruz from varied backgrounds; Foster trust, credibility, and collaboration with the campus community; And demonstrate teamwork and collaboration that advances safety and security for the UC Santa Cruz community. Under the general supervision of the Chief of Staff & Administrative Manager, the Administrative Specialist provides administrative support in areas that are essential to the operations of the Police Department: purchasing, facilities, payroll/personnel, and fiscal, and provides general administrative assistance to departmental staff.
NewPhysics & Astronomy Administrative Assistant University of CaliforniaPhysics & Astronomy Administrative AssistantSanta Cruz, CA$29.38–$30.74 / hourAs a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. Facilitate general event planning and coordination, to include some or all of the following: organize events and duties; organize mailing list and mailings, reserve rooms, alert media, arrange catering, arrange parking passes and/or transportation (TAPS) complete travel and expense reimbursement etc.
Administrative Assistant - Sales (Full Time & Temporary) Pebble Beach ResortsAdministrative Assistant - Sales (Full Time & Temporary)CARevise Delphi bookings and follow internal distribution guidelines detailed in the Sales Distribution SOP (involves handling/processing multiple bookings per group based on guestrooms & function space blocked throughout our resorts). Rotating duties will include: Ordering of office supplies; ordering of beverage supplies; ordering of paper supplies "logoed items"; process incoming and outgoing departmental mail am & pm; calling Room Service to verify Amenity Deliveries.
Administrative Technology Operations Analyst California State UniversityAdministrative Technology Operations AnalystMonterey, CA$6,274–$7,352Ability to: take initiative and work independently to determine effective approaches to projects and priorities; organize, coordinate, and perform work in various situations where numerous and diverse demands are involved; apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations; understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions; work with representatives from public and private entities and handle potentially sensitive situations; effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus; apply extensive expertise to the complexity of maintaining effective university-community partnerships in both face-to-face and online contexts; work with representative from public and private entities and handle potentially sensitive situations. Reviews fiscal data and invoices for accuracy and payment approval; prepares and maintains supporting documentation; develops routine and ad hoc budget status reports; identifies exceptions, risks, and opportunities for improved controls; and supports consistency in financial processes across IT departments in accordance with university procedures.
Administrative Supervisor Chick-fil-A IncAdministrative SupervisorSalinas, CAIf you are hired for this position, you also understand and acknowledge that the Operator's restaurant business will be your employer, not Chick-fil-A, Inc., and that the Operator is solely responsible for all decisions related to your employment, including hiring, firing, discipline, compensation, scheduling and supervision. This position is responsible for scheduling, training coordination, truck operations, and all aspects of facility equipment maintenance while partnering closely with leadership to support team members.
Peninsula Signature Events - Event Administrative The Hongkong and Shanghai Hotels LtdPeninsula Signature Events - Event AdministrativeCA$21–$24 / hourWorking alongside our amazing team at The Quail, we are seeking a temporary Administrative Assistant to support our Peninsula Signature Events Department. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools like MS Excel and office equipment.
Administrative Assistant - Lodge Main Kitchen (Full Time) Pebble Beach ResortsAdministrative Assistant - Lodge Main Kitchen (Full Time)CA$22–$23 / hourThe Company also operates five renowned golf courses: Pebble Beach Golf Links, home of the 2027 U.S. Open, Spyglass Hill Golf Course, The Links at Spanish Bay, Del Monte Golf Course, and the Tiger Woods designed short course, The Hay. Its other famed properties include scenic 17-Mile Drive, The Spa at Pebble Beach, Forbes Five-Star certified since 2014, Pebble Beach Golf Academy & Practice Facility, and a diverse offering of culinary and retail experiences.
Project Administrative Assistant MGE Underground, Inc.Project Administrative AssistantWatsonville, CAFull timeEmployee Assistance Program: no-cost counseling, legal consultation, financial consultation, ID recovery, emotional well-being resources, dependent care resources, and crisis consultation. Our mission is to support our clients’ expanding utility and infrastructure requirements by positioning MGE as the leading provider of innovative construction solutions at the best value.
Project Administrative Assistant MGE UndergroundProject Administrative AssistantWatsonville, CaliforniaEmployee Assistance Program: no-cost counseling, legal consultation, financial consultation, ID recovery, emotional well-being resources, dependent care resources, and crisis consultation. Our mission is to support our clients’ expanding utility and infrastructure requirements by positioning MGE as the leading provider of innovative construction solutions at the best value.
Peninsula Signature Events - Event Administrative Assistant Intern The QuailPeninsula Signature Events - Event Administrative Assistant InternCarmel-by-the-Sea$21–$24 / hourInternWorking alongside our amazing team at The Quail, we are seeking a temporary Administrative Assistant to support our Peninsula Signature Events Department. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools like MS Excel and office equipment.
Administrative Coordinator Mathnasium (ID: 2411701)Administrative CoordinatorScotts Valley, CAAll applicants will be required to take a math literacy test to demonstrate basic math proficiency, provide work authorization, and successfully complete a background check, in accordance with applicable California law. Support the Center Director and Assistant Center Director in managing and overseeing day-to-day operations in the center, including various administrative projects and tasks.
Administrative Assistant - Big Sur Guest ServicesAdministrative Assistant - Big SurBig Sur, CaliforniaGuest Services takes great care and pride in providing best-in-class services across a wide variety of client sites including luxury communities, hotels, resorts, government and business dining facilities, full-service restaurants, state and national parks, outdoor recreation, boathouses, marinas, museums, conference centers, senior living communities, health care systems, school and university dining facilities, and specialty retail stores. Founded in 1917, Guest Services has worked tirelessly to earn the reputation as the premier hospitality management company and National Park Service concessionaire in the United States.
Administrative Assistant Peninsula Group Realty IncAdministrative AssistantMonterey, CAThe ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence.
Administrative Coordinator MathnasiumAdministrative CoordinatorScotts Valley, CaliforniaAll applicants will be required to take a math literacy test to demonstrate basic math proficiency, provide work authorization, and successfully complete a background check, in accordance with applicable California law. Support the Center Director and Assistant Center Director in managing and overseeing day-to-day operations in the center, including various administrative projects and tasks.
Legal Administrative Assistant ICW GroupLegal Administrative AssistantCA$25.91–$40.86 / hourHeadquartered in San Diego with regional offices located throughout the United States, ICW Group has been named for ten consecutive years as a Top 50 performing P&C organization offering the stability of a large, profitable and growing company combined with a focus on all things people. If hired at ICW Group, your final base salary compensation will be determined by factors unique to each candidate, including experience, education and the location of the role and considers employees performing substantially similar work.
Administrative Assistant - Catering & Conference Services (Events) (Full Time) Pebble Beach ResortsAdministrative Assistant - Catering & Conference Services (Events) (Full Time)CAThe Company also operates five renowned golf courses: Pebble Beach Golf Links, home of the 2027 U.S. Open, Spyglass Hill Golf Course, The Links at Spanish Bay, Del Monte Golf Course, and the Tiger Woods designed short course, The Hay. Its other famed properties include scenic 17-Mile Drive, The Spa at Pebble Beach, Forbes Five-Star certified since 2014, Pebble Beach Golf Academy & Practice Facility, and a diverse offering of culinary and retail experiences.
Airworthiness Administrative Coordinator Joby Aviation IncAirworthiness Administrative CoordinatorSanta Cruz, CA$98,400–$155,400 / yearThe successful candidate will play a crucial role in supporting the Airworthiness Team and Airworthiness Engineers in ensuring the compliance aspects of the aircraft are completed, contributing to the overall airworthiness of our fleet. Record Keeping: Maintain accurate and comprehensive records of all conformity activities, including Statement of Conformity, Request for Conformity (RFC), Conformity Inspection Records and Airworthiness tags.
Airworthiness Administrative Coordinator Joby AviationAirworthiness Administrative CoordinatorSanta Cruz, California$98,400–$155,400 / yearFull timeThe successful candidate will play a crucial role in supporting the Airworthiness Team and Airworthiness Engineers in ensuring the compliance aspects of the aircraft are completed, contributing to the overall airworthiness of our fleet. Company Overview: Imagine a piloted air taxi that takes off vertically, then quietly carries you and your fellow passengers over the congested city streets below, enabling you to spend more time with the people and places that matter most.
Dean, Academic Counseling, Career, and Educational Support Services (ACCESS) Cabrillo Community College District Financing CorporationDean, Academic Counseling, Career, and Educational Support Services (ACCESS)CA$145,392–$204,581 / yearCabrillo College is seeking a Dean, Academic Counseling, Career, and Educational Support Services (ACCESS) who under general policy direction, plans, organizes, directs and integrates operations of the programs, services and activities of the Academic Counseling Career & Educational Support Services (ACCESS) Division; plans and administers the District-wide Guided Pathways development and integration; works in close cooperation with other deans and participates actively in the District's participatory governance activities and initiatives; provides expert assistance and leadership to the President and Cabinet on District-wide programs and strategies for achieving the District's mission and institutional goals within areas of instructional and campus responsibility; and performs related duties as assigned. Directs and manages the selection of full-time and adjunct faculty; coordinates associated processes with Human Resources staff; conducts and/or facilitates new faculty and/or staff orientations; budgets and allocates teaching units, oversees scheduling of classes and monitors actual teaching units against approved budgets; oversees and ensures the timely evaluation of faculty; encourages faculty in their continuing professional development; works to promote and maintain a collegial environment; may participate in faculty tenure review processes and serve on tenure-track search committees; oversees, facilitates and/or acts as a final adjudicator in faculty, staff, student and community conflict resolution and grievance processes.
Branch Office Administrator Edward D Jones & Co LPBranch Office AdministratorGilroy, CAEdward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage.
SELD Meeting and Events Office Coordinator California State UniversitySELD Meeting and Events Office CoordinatorMonterey, CAIn compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/. The Coordinator supports SELD staff and CSUMB students in various clubs and organizations including Associated Students (AS), Inter-Club Council (ICC), and United Sorority and Fraternity Council (USFC), and serves as a key resource on administrative procedures, policies, and systems.
NewAccounting and HR Administrator ServproAccounting and HR AdministratorCastroville, CaliforniaMaintain accurate records in QuickBooks® · Create financial reports and perform analysis · Monitor and maintain inventory, fixed assets, and business resume · Maintain tax, insurance, and compliance requirements · Maintain vendors, resources, and subcontractors · Complete accounts payable activities · Complete accounts receivable activities · Maintain petty cash fund · Prepare and maintain cash management reports · Coordinate and administer payroll and benefits · Provide HR administrative support · Complete and document HR compliance · Perform technology backups · Perform technology setup, protection, and tracking · Gather and coordinate hardware and software requirements · Maintain relationships with technology vendors Position Requirements . · 3+ year(s) of experience with QuickBooks Pro® (most recent versions) · 2+ years of experience with collection activities · Outstanding written and verbal communication skills, including proper pronunciation and grammar, and a consistently courteous and professional tone of voice at all times · Polite, confident, and excellent customer service skills, including listening and questioning skills · Excellent organizational skills and strong attention to detail · Very self-motivated and goal-oriented .
Division Assistant- Arts, Humanities & Social Sciences Gavilan CollegeDivision Assistant- Arts, Humanities & Social SciencesGilroy, CA$30.38–$37.67 / hourThis class is distinguished from other administrative and secretarial jobs including Senior Departmental Assistant in that incumbents complete complex clerical work at the action level involved in providing major logistical and operational support for a multi-faceted division, including responsibility for office management and maintenance of division budgets with substantial grant funding. PHYSICAL CHARACTERISTICS: The physical abilities involved in the performance of the essential duties are: Vision to read computer screens, and handwritten and printed documents; manual dexterity to operate keyboards and manipulate papers; speech and hearing to communicate in person and by telephone; bending and reaching to obtain or replace files and records.
Innovation Director of Nursing Programs Hartnell CollegeInnovation Director of Nursing ProgramsSalinas, CA$143,129–$157,800 / yearDirects program development and review; monitors, evaluates, and adjusts programs in response to educational effectiveness and student needs; coordinates outcome-based assessments, planning, and development of system programs and services; assists and supports faculty in evaluating student learning outcomes at the course and program levels, which includes retention/attrition, time to completion, transfer, job placement, and others; implements program modifications based on those data as necessary. Under the general direction of the Dean of Academic Affairs, Nursing, and Health Sciences, the Director of Nursing plans, organizes, and provides oversight for all programs, operations, and activities of the nursing instructional programs, coordinates assigned activities with other divisions, outside agencies, and regulators, and the public; provides highly responsible and complex professional assistance to the Dean of Academic Affairs for Nursing and Health Sciences, and performs related work as required.
Title IX/DHR Intake Case Specialist California State UniversityTitle IX/DHR Intake Case SpecialistMonterey, CAThe position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/.