Administrative Associate UCSF Medical CenterAdministrative AssociateSan Francisco, CAThe role also provides general administrative support for the division, including mail and deliveries, facilities and space management, IT and equipment coordination, purchasing and reimbursement support, event planning, faculty administrative support, backup reception, and emergency preparedness activities. Support visitor reception, mail and package distribution, conference room coordination, facilities requests, key and badge administration, loaner computer management, onboarding logistics for visitors and volunteers, and general operational troubleshooting.
Administrative Assistant RadNet IncAdministrative AssistantSanta Clara, CA$24–$36 / hourTo Ensure Success In This Role, You Must Have: Good overall organizational skills; professional demeanor; customer service; public relations; strong time management; strong written and verbal communications skills; Must be detail oriented and able to interact effectively with employees, vendors, peers, and management. We are seeking an Administrative Assistance to work with the Regional Operations team and VP of Northern California Operations to support various administrative needs.
Legal Administrative & Project Assistant (Global Law Firm) kay search groupLegal Administrative & Project Assistant (Global Law Firm)Redwood City, CAFull timeThis position will be responsible for providing concierge-style, high-level assistance to attorneys and clients, which includes handling administrative tasks, extensive travel/visa coordination, business development and other complex tasks and projects, while collaborating with other Firm departments and team members to ensure superior client service. This firm is committed to being the employer of choice by working together to create an environment, in which each of our people can grow, take initiative, and develop a fun, fulfilling and financially rewarding career.
Administrative Assistant|1021 LancesoftAdministrative Assistant|1021Santa Clara, CA$26.85Shift: ['Clerical support;processing shipping and receiving packages, processing expense reports, and travel requests.', 'Communication Skills (clear, professional communication with team members within the main team and cross-functional teams).', 'Managing Pcard expenses, and filing expense reports.', G., iProc creation, using a Pcard, maintaining office files, supplies, and equipment, submitting expense reports and checking requests, arranging for shipping, maintaining vendor database, etc.).
PM Administrative Assistant Point72PM Administrative AssistantSan Francisco, CAThe annual base salary range for this role is $90,000-$110,000 (USD), which does not include overtime compensation, discretionary bonus compensation or our comprehensive benefits package. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things.
Clerical and Administrative Specialist NORTHSTAR MEMORIAL GROUP, LLCClerical and Administrative SpecialistSan Mateo, CA$24–$26 / hourOur administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. We are problem solvers and peace-of-mind-providers - we implement checks and balances to maintain consistency and uphold our commitment to care in every interaction.
Administrative Assistant UC Law SFAdministrative AssistantSan Francisco, CA$25–$27.81 / hourTypical duties and responsibilities include, but are not limited to, the following: Compile and maintain records of pro bono placements with legal non-profits; Communicate effectively, professionally, and promptly with student participants and pro bono placement organizations in person, by phone, and via email, including through listservs; Organize and frequently update available pro bono opportunities; Calculate accrued student pro bono hours using an online program and communicate totals to students and other departments; Maintain the confidentiality of program information; Provide accurate and detailed program information to interested students; Create and update distribution lists of specified professional and student groups; Review and correct information about available programs on the school website and intranet; Assist with event planning, including promotion, RSVP tracking, logistics, and day-of, in-person event coordination; Must work in-person on Tuesdays and Wednesdays from 12:00-2:00 pm to assist with events. Proficiency creating, editing and utilizing spreadsheets, databases, data entry and online applications; Proficiency with Microsoft Word, Excel and Outlook; Eagerness to work with students and the community, and effective, pleasant and professional written communication in writing to a diverse population; Excellent organizational skills; Excellent interpersonal skills; Demonstrated ability to prioritize, exercise initiative, and apply sound judgment while maintaining accuracy; Must be comfortable effectively executing numerous projects in a fast-paced environment.
APP Outreach-Administrative Assistant Davis Street Community Center IncAPP Outreach-Administrative AssistantSan Leandro, CAPOSITION SUMMARY The APP Outreach-Administrative Assistant provides administrative support to the APP Director and performs outreach activities to promote APP and Child Care services. This position supports Davis Street's mission by helping ensure effective program services for children and families.
Administrative Assistant Staff Finders TechnicalAdministrative AssistantSan Jose, CaliforniaThe Administrative Assistant will play a key role in supporting legal operations, ensuring accurate recordkeeping, and maintaining efficient administrative processes. This onsite role in San Jose, CA is ideal for someone who thrives in a structured environment, is highly organized, and can maintain confidentiality while handling sensitive information.
DAAAS Administrative Associate Stanford UniversityDAAAS Administrative AssociateStanford, CA$37.12–$40.85 / hourPerform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors. Department/Program Description: Officially launched in January 2024, the Department of African and African American Studies (DAAAS) equips students with the critical skills to understand how African and African-descended peoples shape our historical and contemporary world.
Senior Administrative Associate Apidel TechnologiesSenior Administrative AssociatePalo Alto, CAContractorPerform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors. Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, reports, brochures, and displays.
Administrative Associate 2 Apidel TechnologiesAdministrative Associate 2Palo Alto, CAContractorPerform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors. Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, reports, brochures, and displays.
Administrative Assistant Stanford UniversityAdministrative AssistantStanford, CAPerform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
Administrative Associate 4 Stanford UniversityAdministrative Associate 4Stanford, CA$45.23–$51.03 / hourThe Department of Anesthesiology, Perioperative, and Pain Medicine, at Stanford University's School of Medicine, is a world-leading department that offers comprehensive training and perioperative patient care, pain management, and critical care medicine as well as cutting-edge research, encompassing a wide spectrum of programs in basic, translational, clinical, health services and medical education. Oversee or supervise day-to-day work of other administrative or support staff, student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality, timeliness, and providing performance review input.
Administrative Associate 2 (6 Month Fixed-Term) Stanford UniversityAdministrative Associate 2 (6 Month Fixed-Term)Stanford, CAThe Administration team in the Department of Biomedical Data Science at the Stanford School of Medicine is a tight-knit supportive team dedicated to providing high-level support to our world-class faculty, and we are seeking a 6-month fixed-term Administrative Associate 2 (AA2) to provide administrative and operational support to the department and faculty. Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
Administrative Director, Center for Comparative Studies in Race & Ethnicity Stanford UniversityAdministrative Director, Center for Comparative Studies in Race & EthnicityStanford, CA$115,000–$128,000 / yearIn particular, the Administrative Director: Manages all fiscal operations for CCSRE, including managing annual strategic budget planning and producing detailed project budgets for the coming year; analyzing quarterly variance reports and developing forecasts; and developing and managing effective budget control, reporting and planning processes; anticipating and identifying potential budgetary problems and recommending appropriate courses of action to Center directors and program chairs. Reporting to the Executive Director, the Administrative Director is responsible for working with the CCSRE leadership team on short- and long-range planning and day-to-day operational functions, including oversight of the finance, faculty affairs, student services, human resources, programming and events, research administration, facilities, IT support, and health and safety.
Principal Administrative Business Partner, DevSci Genentech IncPrincipal Administrative Business Partner, DevSciSouth San Francisco, CA$90,200–$167,400 / yearWith direct support responsibilities for the BAS Leadership team, this position will also interact and collaborate frequently with the broader staff, the DevSci Administrative Business Partner community and members of assigned governance or support committee(s) in DevSci as appropriate. Ensures ideas, opinions and the expertise of others are elicited when making decisions that impact overall group, actively seeks and integrates input from other parts of the organization, resolves complex issues and conflict.
Administrative Assistant, Corporate Communications Apple IncAdministrative Assistant, Corporate CommunicationsCupertino, CAPartner with team Admins to support product launches and other Company events Maintain team subscriptions, Chorus pages and product inventory Provide catering support 7+ years of experience supporting executives and large teams Superior verbal and written communication skills Excellent organization skills, with an acute attention to detail Able to juggle multiple tasks in a fast-paced and time-sensitive environment Proven problem-solving abilities, while being able to anticipate change and act efficiently Confident, able to communicate effectively with senior team members and their assistants across Apple High level of integrity, able to handle confidential and sensitive information with discretion Calm, friendly, and professional demeanor at all times; a positive and approachable personality, though diplomatic when saying no Able to graciously accept last-minute requests and jump into projects (even outside your immediate team) as needed Bachelors degree, AA or equivalent experience. The ideal candidate possesses exceptional communication skills and is a collaborative, positive, proactive team member who has the ability to multitask, prioritize, and take initiative in a dynamic environment.
Administrative Business Partner, Go-to-Market Google LLCAdministrative Business Partner, Go-to-MarketMountain View, CAPreferred qualifications: 3 years of administrative experience supporting executive-level management in a corporate environment, and managing small-scale projects and events from pre-planning to execution. GSU grants are not guaranteed, are discretionary, are subject to approval by the Alphabet Inc. board of directors or its delegate, the terms of the relevant Alphabet Inc. stock plan, and your grant agreement.
Administrative Business Partner, Functions Finance Google LLCAdministrative Business Partner, Functions FinanceSunnyvale, CAPreferred qualifications: 3 years of administrative experience supporting executive-level management in a corporate environment, and managing small-scale projects and events from pre-planning to execution. GSU grants are not guaranteed, are discretionary, are subject to approval by the Alphabet Inc. board of directors or its delegate, the terms of the relevant Alphabet Inc. stock plan, and your grant agreement.