240 Results for

Administrative Support Jobs in West Milford, NJ

Jobs

Manhattan, NY30+ days ago

$17.50–$19 Per Hour
Temporary
Contractor
Full-time

Description: For LLC1 matters, Inputting, reviewing, and processing cases, Mailing notices, liaising between Public Housing, Leased Housing, and Property Management, Coordinating with the Landlord and Tenant Division. Trigyn is ISO 9001:2015, ISO 27001:2013 (ISMS) and CMMI Level 5 Certified.

Hanover, NJ23 days ago

$21–$24 Per Hour

Schedule rooms for meetings, events, appointments, and/or similar activities for the department, track correspondence, and prepare, order, and distribute materials. The ideal candidate will have strong communication and computer skills, the ability to execute tasks autonomously and efficiently, with attention to detail.

Jersey City, NJ18 days ago

$25–$25 Per Hour
Full-time
Employee

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

Queens, NY10 days ago

$36–$42 Per Hour

Other duties include assistance with training class scheduling, ensuring proper classroom setup, creating surveys, and performing general administrative duties such as answering phones, ordering supplies, and making travel arrangements. · Responsibilities include using Excel and Access, creating complex presentations using PowerPoint, creating charts and graphs using various database information.

New!

New York, NY3 days ago

$37–$38 Per Hour

Assist Project Managers with special projects, reports, and departmental initiatives. Prepare reports and provide administrative support to ensure efficient department operations.

Newark, NJ27 days ago

$40,000–$58,000 Per Year
Full-time
Employee

The Administrative Assistant must have basic office skills and knowledge of personal computers, scanners, copy and fax machines, and the ability to work with electronic storage media such as hard drives, CD/DVDs and thumb drives; and the ability to work as a team member and to facilitate work . The Administrative Assistant will be expected to perform secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements), in addition to: • Compile, organize, and index documents, data, and other information received.

New!

Totowa, NJ2 days ago

Review, update and maintain training assignments, job roles, reporting structure, user roles, approval workflows, and organizational assignments, while establishing and improving process related to enrollment and training status reporting to support operational efficiency, process consistency and alignment with current business needs and responsibilities. · Conduct routine audits and reviews of training courses, curricula, assessments, learning materials, and supporting documentation to ensure accuracy, relevance, effectiveness and compliance with organizational requirements, including removing or archiving outdated training content.

Manhattan, NY30+ days ago

$18–$19 Per Hour
Temporary
Contractor
Full-time

Description: Generation and oversight of case lists, Creation of Law legal notices and other documents, working within databases like AS400, Siebel, etc., Ensuring compliance with deadlines for warrants, working with the E-filing team, interacting with New York Court databases, data entry. Trigyn is ISO 9001:2015, ISO 27001:2013 (ISMS) and CMMI Level 5 Certified.

Jamaica, NY10 days ago

Full-time
Employee

ECLARO’s client aims to enhance public services and promotes sustainable resource management, offering advanced solutions and services. Uses various information technology applications such as email, database, spreadsheets and word processing applications.

Long Island City, NY30 days ago

$50,500–$72,236 Per Year
Full-time
Employee

Coordinates meetings for the Senior Director and staff as needed; Assists in monitoring budgets and expenditures; Prepare purchase requisitions; Formats and prepares statistical reports and related charts and graphs; Drafts routine correspondence; Prepares and coordinates the distribution of staff training materials; Keep up with changes in college business processes/software; May take dictation and/or transcribes notes, if necessary; Assist with special projects and related job-related duties as assigned. Typical duties are outlined below: Follows up with staff and administrators throughout the College, University, and the community to resolve problems; Coordinates the work of others for program activities and events, including registration, room arrangements, travel, fee collection, purchases, etc.

Hackensack, NJ10 days ago

Full-time
Employee

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

Summit, NJ7 days ago

Administrative Support-Administrative Assistant. Shift: 8:00 AM - 4:30 PM, 5 day(s)/week .

New York, New York20 days ago

$75,800–$109,950 Per Year

The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, Milan, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C. The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring. The firm has been ranked in the top three on The American Lawyer's prestigious A-List for eight consecutive years and #1 on Law.com's UK A-List twice in the past three years - rankings that honor the "best of the best" law firms.

New York, New York30+ days ago

$127,900–$195,000 Per Year

The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, Milan, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C. The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring. Supervises daily operations by prioritizing workloads and workflow, reviewing and assessing LEA assignments to support the Proactive Assistant model, maintaining work schedules, organizing absence coverage, and monitoring overtime requests.

Newark, NJ30+ days ago

Full-time

Catholic Charities as a ministry of the Archdiocese of Newark participates in the Church’s social mission by recognizing the inherent dignity and worth of all people, especially the poor, marginalized, and vulnerable, and by responding to the corporeal and material needs of those it serves with sincere Christian compassion. The Administrative Assistant will be responsible for providing administrative support to the Refugee Support Services program, which includes but is not limited to the following duties: Assisting Intake Coordinator and Case Workers with client communication.

New York, NY30+ days ago

$48,000–$52,500 Per Year
Full-time

The American Arbitration Association (AAA) is the leading provider of arbitration and mediation dispute resolution services, and has consistently been named one of the 50 best non-profits to work for by the Non-Profit Times, our employees enjoy rewarding careers in a fast-paced, results-driven environment. RESPONSIBILITIES: Assists in administering arbitration and mediation cases; communicates regularly with parties, party representatives, and arbitrators and mediators by telephone, email, video conferencing, and letter; performs scheduling and other administrative tasks.

New!

Wharton, NJ4 days ago

Assisting in the preparation of presentations and control of records, statistics, and reports regarding operations, financial tracking, and personnel changes using various databases and programs. Assisting in the development of reports and presentations using software packages for word processing, spreadsheets, database, desktop publishing and graphics (MS Office Suite).

Parsippany, NJ30+ days ago

$53,000

The role involves assisting in a wide range of administrative tasks, including budget preparation, tracking personnel actions, managing correspondence, and supporting various meetings and events. Track selections from hiring events and assist with monitoring and entering information into agency task management systems or spreadsheets to track internal and external suspense actions.

Newton, NJ25 days ago

This is an exciting opportunity to contribute to a well-established, highly respected nonprofit organization that supports over 30,000 individuals and families each year and helps create opportunities and positive change throughout Northwestern New Jersey. This position operates in an on-site office location primarily located in Newton, NJ, with less than 10% travel to Newton and Hunterdon offices or providers in Hunterdon, Sussex and Warren Counties with occasional meetings within the state.

New!

Corona, NY4 days ago

3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above; 4. Education and/or experience equivalent to "1", "2", or "3" above. The NYC Department of Environmental Protection (DEP) enriches the environment and protects publichealth for all New Yorkers by providing 1.1 billion gallons of high-quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution.

Paramus, NJ7 days ago

Additionally, you will gain operational knowledge of a Non-profit and a Certified Community Behavioral Health Clinic in your work with our various departments, prescribers, mental health and substance use providers. As an Administrative Support Specialist, you will work underneath the office manager and with a team to provide administrative and clerical support to management, departments, staff, and clients.

Edgewater, New Jersey13 days ago

Scerbo Physical Therapy & Sports Rehabilitation specializes in adult and pediatric rehabilitation acquired as the result of various conditions including orthopedic and athletic injuries, joint replacement surgery, neck and back surgery, arthroscopic surgery, high-level neurological disorders, and post-cardiac incidents. Position Summary:The office administrator should assure provision of office functions such as: patient scheduling, reception duties, medical record preparation, clinic statistics and report compilation, data collection and dissemination, regarding but not limited to, patient demographics and third-party payers, and all other necessary clerical and office functions.

Newark, NJ27 days ago

$40,000–$58,000 Per Year

The Administrative Assistant must have basic office skills and knowledge of personal computers, scanners, copy and fax machines, and the ability to work with electronic storage media such as hard drives, CD/DVDs and thumb drives; and the ability to work as a team member and to facilitate work processes among other staff members. The Administrative Assistant will be expected to perform secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements), in addition to: • Compile, organize, and index documents, data, and other information received.

Newburgh, NY30+ days ago

$18–$22 Per Hour

Polar Plumbing, Heating & Air Conditioning is currently hiring for a full-time Administrative Assistant/Customer Service Rep to assist with our administrative tasks and provide great customer service in the Newburgh, NY area. We offer completely transparent pricing for all our services, so our customers can be sure they're getting the absolute best value for their homes.

Rutherford, NJ30+ days ago

Full-time

While the work we do as a claims organization is complex, our mission is clear: to deliver outstanding service, attract and retain top-tier professionals, and leverage industry-leading technology to drive results. We are seeking a proactive, highly organized Executive Assistant to provide high-level administrative and operational support to senior leadership.

Jersey City, New Jersey30+ days ago

Job Responsibilities:Support the Asset Managers in managing a diverse portfolio of solar and BESS assets, associated with the monitoring and performance management of Soltage’s assets across multiple states. CompanyOverview: Soltage is a leader in the development, financing, and operation of distributed scale solar and storage assets for commercial, industrial, municipal, and utility customers across the United States.

New!

Bronxville, NY4 days ago

$68,000–$78,000 Per Year

Provide administrative support such as with mail, word processing, filing, copying, travel arrangements, scheduling appointments, supplies, notarizing documents, and help in preparing overall investment materials. Serve as the Office Coordinator for the three Northeast Offices (Westport, Garden City, Bronxville), overseeing annual office budgets, ordering of supplies, materials, and other day to day operational needs.

East Orange, NJ7 days ago

The Administrative Assistant for the Nourished Neighbors Food Program provides comprehensive clerical, data management, and program support to ensure efficient and accurate operations of food access and wellness services. This position supports the Program Director and team by managing data entry, scheduling, ordering, reporting, and coordination of program activities, including food distribution and wellness initiatives such as the Get Up and Move Program.

New York, NY25 days ago

$72,000–$76,500 Per Year
Full-time

The Administrative Assistant coordinates meetings and projects, maintains accurate records and databases, prepares reports and materials, and supports cross-functional initiatives to ensure smooth and efficient operations. The Administrative Assistant provides high-level administrative support to executives and senior leadership, serving as a key point of contact for office operations and case administration.

Jersey City, NJ16 days ago

Part-time

As we continue to expand our portfolio, we are focused on improving operational excellence across our properties—investing in upgrades that create safer, more welcoming environments and delivering strong results, with most communities earning 90% or higher on inspections in the past year. The Administrative Assistant will assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail and generally being a helpful and positive presence in the workplace.

New!

New York, New York4 days ago

$75,800–$109,950 Per Year

The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, Milan, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C. The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring. documents, performing document comparisons, entering and editing daily time, arranging travel, coordinating meeting arrangements and providing overflow support for LEAs.

Manhattan, NY30+ days ago

We are seeking a highly organized and proactive Administrative Assistant to provide high-level administrative and operational support to senior executives and teams within the Coverage and Capital Markets vertical. The Administrative Assistant plays a key role in ensuring seamless day-to-day operations, effective communication, and coordination across multiple regions and stakeholders.

New York, New York10 days ago

$65,000–$75,000 Per Year

Help coordinated in-house and outside vendor services related to the facilities operations; this includes but is not limited to, janitorial, pest control, lamping, carpentry, and maintenance contractors. While our projects are renowned for enhancing cities and pioneering sustainable practices, we recognize that the true driving force behind Hines' success is our 5,000 dedicated employees in 30 countries who draw on our 65-year history to build the world forward.

New York, NY19 days ago

Full-time

Provides admissions office support including but not limited to: managing team lunches, monitoring daily coffee setup, submitting maintenance requests, ordering office furniture, processing office mailings, stocking office snack areas, and maintaining a tidy and professional space at the front desk and first floor reception area at all times. CGPS MISSION STATEMENT: CGPS nurtures each student’s unique passions and talents inside and outside the classroom, unifying and inspiring members of its community in a rigorous but relaxed learning environment, preparing them for the finest colleges and instilling in them the confidence, ethical values and sense of purpose to embrace challenges, to achieve their dreams and to improve the world.

New!

Bronx, NY4 days ago

The Administrative Assistant reports to the Program Director of the Supportive Housing program ensuring the efficiency of all office and staff services are delivered to the expectation of the Acacia Network mission and values set forth by the organization. KEY ESSENTIAL: Ensures the office runs smoothly working collaboratively and maintaining an upbeat, positive attitude and other administrative activities that support the function of the office as assigned by the Program Director.

NY, NY10 days ago

$20–$25 Per Hour

This role is responsible for supporting daily HR operations, managing intake processes, maintaining documentation, and assisting with operational reporting and coordination activities in a fast-paced higher education environment. Our client is seeking an Administrative Assistant to provide operational and administrative support for Campus Resources and Human Resources-related workflows.

New!

Franklin Lakes, NJ4 days ago

Handles all administrative matters related to meetings, including booking meeting rooms, arranging catering, gathering supplies, ensuring room is equipped appropriately, etc. Administrative Assistant is expected to work independently, taking routine direction and will manage competing priorities and must handle multiple tasks efficiently.

Newark, New Jersey25 days ago

As the principal teaching affiliate of Rutgers New Jersey Medical School and the only state-certified Level 1 Trauma Center in Northern New Jersey, University Hospital is training the next generation of physicians and advancing science to discovery while taking exceptional care of patients, regardless of their financial situation. Under the direction of the leadership team, assists in the planning and support of program activities, coordinates office operations, and assists with billing and record retention activities.

Corona, NY7 days ago

The Administrative Assistant will carry out daily administrative and operational responsibilities while maintaining excellent communications with the Early Childhood Director, staff, and the branch. The YMCA of Greater New York offers a variety of benefits to its staff members, including retirement benefits, medical, paid time off, free YMCA membership, and more!

New!

Flushing, NY4 days ago

To continue to run each of our Family shelters with excellence and to meet the needs of the program, employees may be asked to assume their same position at one of our other shelters operated by the Salvation Army at the discretion of the Director of Shelters or Salvation Army Department Heads. The Administrative Assistant will provide administrative support to the Program Director, Social Services Supervisor, and all social services staff and helps in the preparation of all social service documentation and referrals.

Jersey City, New Jersey24 days ago

$75,000–$90,000 Per Year

Provide general administrative support in a team environment including processing invoices and expenses, assisting with requests for information from various departments within the firm, scanning, and maintaining office documents, excel spreadsheets, checklists, and files. We are honored to have earned recognition as one of the Best Places to Work in Money Management by Pensions & Investments and scored 100% on the Human Rights Campaign’s Corporate Equality Index, a measure of LGBTQ+ workplace equality.

Jersey City, NJ25 days ago

$18–$22 Per Hour
Part-time

Our client, an administrative services company, is seeking an entry-level Administrative Assistant to support daily operations in their Jersey City office. The Administrative Assistant will be responsible for managing schedules, handling correspondence, and providing general support to staff members.

Manhattan, NY30+ days ago

The ideal candidate thrives in a fast-paced urban environment, possesses impeccable communication skills, and can pivot between high-level executive support and general office administration with ease. Experience: 3+ years of experience as an Executive Assistant, Administrative Assistant, or Office Manager, preferably within an NYC-based agency or corporate setting.

Manhattan, NY30+ days ago

The ideal candidate thrives in a fast-paced urban environment, possesses impeccable communication skills, and can pivot between high-level executive support and general office administration with ease. Our client, a well-known agency, is seeking a sharp, highly organized, and proactive Executive/Administrative Assistant to join our team in New York City.

New!

Long Island City, NY4 days ago

$75,000–$85,000 Per Year

The Administrative Assistant plays a critical support role within the Office of the CEO, ensuring the seamless execution of daily operations in a fast-paced, high-touch executive environment. This is a unique opportunity for an early-career professional to gain direct exposure to senior leadership while developing strong administrative, operational, and communication skills within a luxury residential construction environment.

Harrison, NJ23 days ago

Military and veteran friendly employer, veterans and candidates with military experience encouraged to applyMOS Army: 51L; MOS AF: 3E131; MOS USCG: 1701; MOS USN: 3E1X1; MOS USSF: H190; MOS USMC: 1161 Provide administrative support to on-site management team in the areas of scheduling, billing, payroll & timekeeping, building access management, and other duties as assigned.

Queens, New York30+ days ago

Temporary

With more than 1 Million on-site visitors, 224 million television viewers worldwide, close to 40 million online visits and more than 3 billion social media engagements in 2025, why not come and enjoy the thrill and excitement of working with our team?. Daily Meal Allowance: A meal allowance will be loaded onto your credentials each workday during the US Open, allowing you to enjoy meals on-site during your shift.

Paramus, NJ30+ days ago

Full-time

In addition, this role is actively involved in outreach initiatives, including engaging with current and prospective patients, coordinating community engagement efforts, maintaining relationships with referral sources, and supporting marketing and growth strategies to expand the practice’s presence and patient base. The Medical Assistant/Administrative Assistant ensures a seamless experience for patients by assisting with clinical preparation, managing patient records, supporting front desk activities, and contributing to overall practice operations.

New York City, NY30+ days ago

A proactive team player who anticipates needs, makes smart judgment calls, and demonstrates a unwavering can-do attitude. Pay Rate:$40.74/hr W2Provide high-level, confidential administrative support to senior leadership.

Hackensack, NJ30+ days ago

Full-time

Summary: The New Jersey Office of a Multinational Law Firm currently has an opening for a Legal Admin/Paralegal to Partners and Associates. Open and close files as necessary, promptly handling the filing of legal or other administrative materials.

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Administrative Support Jobs in West Milford, NJ

Administrative Assistant (Housing) Trigyn Technologies Inc

Administrative Assistant Careers Integrated Resources Inc

Administrative/Executive Assistant Beacon Hill Staffing Group, LLC

Administrative Assistant Mindlance

Administrative Project Coordinator ProKatchers

Federal Administrative Assistant Cameo Consulting Group

Temporary Absorb LMS Administrator SOFIE

Administrative Assistant (Data entry / Attorney support) Trigyn Technologies Inc

Administrative Assistant Eclaro

Administrative Coordinator - Student Financial Aid Services LaGuardia Community College

Human Resources Manager Company Confidential

Administrative Support - Administrative Assistant TotalMed Staffing

Legal Administrative Assistant - Alternative Asset Opportunities (AAO) support team Ropes & Gray

Manager of Administrative Support Ropes & Gray

Administrative Assistant - Refugee Support Services Catholic Charities of the Archdiocese of Newark

Case Administrator (Legal Services/Administrative Support) American Arbitration Association Inc.

Administrative Support Ghostwerks LLC

Administrative Support Specialist One Federal Solution

Administrative Support/Operations - Newton, NJ Norwescap

Air Noise Administrative Support Associate City of New York

Administrative Support Specialist Care Plus NJ

Administrative Assistant/Receptionist (Physical Therapy Office) Scerbo Physical Therapy & Sports Rehabilitation

Administrative Assistant Cameo Consulting Group, LLC

Administrative Assistant / Customer Service Rep Polar Plumbing, Heating & Air Conditioning

Executive Administrative Assistant Raphael and Associates

Administrative Assistant - Asset Management Soltage

Senior Administrative Assistant Regency Centers Reit

Administrative Assistant - Nourished Neighbors (5650) Center for Family

Administrative Assistant III American Arbitration Association Inc.

PT Administrative Assistant - Van Wagenen CRM Residential

Legal Administrative Assistant Ropes & Gray

Administrative Assistant Veterans Sourcing Group

Administrative Assistant Hines

Administrative Assistant to Director of Admissions & Enrollment Management Columbia Grammar & Preparatory School

Administrative Assistant Acacia Network

Administrative Assistant/HR (On-site) HEPCO, Inc.

Administrative Assistant - Mid Level Millenniumsoft

Administrative Assistant, Community and Population Health University Hospital, Newark NJ

Administrative Assistant I (Flushing YMCA) YMCA

Administrative Assistant (Briarwood Family Shelters) The Salvation Army Eastern Territory

Administrative Assistant / Temp-Perm Lord Abbett.com

Administrative Assistant Careerscape

Executive Secretaries and Administrative Assistants Penda Aiken, Inc

Administrative Assistant Penda Aiken, Inc

Administrative Assistant I-Grace

Part Time Administrative Assistant ABM Industries

2026 US Open Facility Operations Administrative Assistant (Seasonal) USTA National Headquarters

Medical Assistant/Administrative Assistant Spine Medicine and Surgery of Long Island

Administrative Assistant (Level III) Veterans Sourcing Group

Legal Administrative Assistant/Paralegal (National Law Firm) kay search group

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