126 Results for

Administrative Support Jobs in West Springfield, MA

Jobs

New!

Mansfield, CT5 days ago

$100,000–$110,344 Per Year
Full-time

Under the direction of CLAS Shared Services and the CLAS Shared Services Assistant Director, the incumbent will direct day-to-day administrative and academic support operations, manage intake, prioritization, and workload distribution, advance process improvements and service efficiencies, and serve as a primary liaison among supported departments, CLAS Shared Services, and college stakeholders to ensure responsive, consistent service delivery. Coordinates and/or performs administrative support for the academic portfolio across supported departments, including promotion, tenure, and review; faculty personnel processes; course scheduling; graduate program support; and related academic administrative functions, ensuring timely and accurate service.

New!

Hartford, CTToday

Fast paced and challenging, you will interact with our physicians, patients, and other departments to provide the highest level of care for our patients. In support of high-quality patient care, we are currently seeking an experienced Medical Administrative Assistant (MAA) to support our Physicians.

New!

Chicopee, MA5 days ago

Requires the ability to prepare correspondence, reports, forms, evaluations, procedures, charts, surveys, articles, bid specifications, brochures, news releases, handbooks, budgets, etc., using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style. Intelligence: Requires the ability to apply principles of logical or scientific thinking to define problems, collect data, establish facts, and draw valid conclusions; to interpret an extensive variety of technical instructions in mathematical or diagrammatic form; and to deal with several abstract and concrete variables.

New!

Springfield, MAToday

Administrative Operations plays a critical role in supporting the daily operations HCS Head Start assisting the Site Director in ensuring a safe, efficient, and welcoming environment for children, families, staff, and community partners. Associates Degree in Business, Office Administration or related field preferred with one (1) year experience in an office of school setting preferred.

Storrs, CT30+ days ago

The successful candidate will perform the routine administrative functions of the office; coordinate workflow and process administrative paperwork; provide financial support to KSI; are responsible for regular communications with university offices and outside agencies to request or provide information or to clarify procedures; and perform other duties as assigned. Position Department Search # Location Closes Administrative Program Support 1 - Korey Stringer Institute Kinesiology 499522 UConn Storrs May 15 2026 The Korey Stringer Institute (KSI), part of the Department of Kinesiology in the College of Agriculture, Health and Natural Resources, at the University of Connecticut, seeks applicants for a full-time Administrative Program Support 1.

East Hartford, CT14 days ago

Position Description Summary/Purpose: The Part-Time Administrative Specialist- Clinical Support provides administrative and operational support to the Clinical Coordinator to facilitate the effective management of clinical placements and practice experiences. Cross-train with other Administrative Assistant team members to provide backup support as needed; such as assisting in tracking didactic/classroom hours.

Farmington, Connecticut30+ days ago

Liaises with the Office of Sponsored Research Administration and Research Program Development to assist with documents for grant submissions including faculty and research staff bio sketches/CV, letters of support, documents for compliance reporting, progress reports, and others as required by the granting agency. Acts as a liaison between assigned Staff and the Scientific Director's Office, Office of Sponsored Research Administration and other administrative areas of the institution, as well as applicable administrative areas of external organizations often serve as the first point of contact for visitors, collaborators, and job candidates.

New!

Amherst, MA5 days ago

$22.45–$27 Per Hour

Provides other administrative support to the provost, including preparing correspondence and other documents, spreadsheets, reports, and meeting materials (e.g., for meetings of chairs of academic departments and programs, heads of administrative units that report to the provost, and the provost's entire division); preparing copies and scans of documents and disseminating them, as needed; completing research assignments; providing support for high-level searches for positions in the provost's division; making travel arrangements for the provost and processing related reimbursements; assisting the provost in her role in commencement, including working with the registrar's office, and other administrative, tasks as assigned. Answers the main phone line for the provost's office and monitors the office's email account, forwarding messages, as appropriate; sorts and distributes regular mail; greets guests, creating a welcoming environment for members of the Amherst community and others who meet with the provost; acts as the office's purchasing agent and as contact with vendors, orders supplies and processes invoices; assists with providing general campus information in response to inquiries; and, along with others in the office, updates office web content, as needed.

New!

Manchester, Connecticut6 days ago

Coordinate office and workplace operations, including greeting visitors, managing supplies, supporting shipping and receiving, organizing meetings, and arranging refreshments or business meals. You will play a key part in supporting internal coordination, customer visits and meetings, document preparation, office operations, and team effectiveness as we build the future of aviation.

Westhampton, MA30+ days ago

This position manages sensitive information, coordinates communication with internal and external stakeholders, oversees School Committee documentation, and maintains a variety of essential district functions, including homeschool tracking, professional development management, and public communication systems. Position Overview: The Executive Assistant provides high-level administrative support to the Superintendent and Assistant Superintendent, ensuring the efficient operation of the Central Office.

West Springfield, MA9 days ago

$50,000–$58,000 Per Year

The District Office Administrative Assistant also provides mentorship, guidance, and professional development support to district clerical staff, promoting consistent practices, effective communication, and high-quality customer service across the district. Provide administrative and clerical support to the Executive Director of Curriculum and Instruction and Curriculum Department staff, including correspondence, scheduling, filing, data entry, document preparation, and records management.

New!

Longmeadow, MA4 days ago

Serves as the first point of contact in the admissions office and physically sits at the front desk in the Admissions Office and answers phone calls and emails, screens incoming calls, and routes inquiries to appropriate departments or individuals. JOB SUMMARY: Reporting to the Vice President for Enrollment Management and Marketing (VPEMM), this position directly supports the VPEMM and the Enrollment Management and Marketing divisions while serving as a key liaison between the two areas.

Plainville, CT7 days ago

$23–$26.50 Per Hour

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options. You will help engineers, project managers, and technical staff focus on project delivery by managing documentation, coordinating project setup, and maintaining accurate project information.

Windsor, CT30+ days ago

District Title IX Coordinator: Danielle Batchelder, Chief of Operations / 601 Matianuck Avenue, Windsor, CT 06095, 860-687-2000, 860-687-2000 504 Coordinator: Mary Cristofaro, Director of Pupil & Special Education Services / 601 Matianuck Avenue, Windsor, CT 06095, 860-687-2000. Budget Oversight & Reconciliation: Manage departmental budgets and perform regular financial reconciliations to ensure fiscal accuracy.

Hartford, CT30+ days ago

Maintains effective, positive customer service relationships by responding to customer needs, resolving conflicts, and seeks out opportunities to educate customers on internal procedures, expectations and resources. Job Summary: This is a front-line, first impression position requiring a person who is customer-service oriented with a professional and positive attitude and image; while promoting a positive customer / patient experience.

Connecticut, CT30+ days ago

Prepares a wide range of documents; composes, edits and proofreads correspondence and reports; creates and maintains spreadsheets and databases and produces reports; edits and proofreads documents to ensure accuracy. As directed, research information, compiles statistics, gathers and computes various data, prepares scheduled and ad hoc statistical, budget and narrative reports, summaries or replies to inquiries, selecting relevant data from a variety of sources.

East Hartford, CT30+ days ago

This role supports multiple academic programs, including Nursing, Respiratory Therapy, and other allied health programs, and plays a key role in ensuring effective coordination, communication, and day-to-day operations across the division. Position Description Summary/Purpose: The Senior Administrative Assistant provides high-level administrative and operational support to the Dean of Nursing and Health Professions and to program directors within the Health Professions division.

New!

Hartford, CT6 days ago

Prepares or assists with preparation of scheduled and/or ad hoc statistical and narrative reports; performs basic information gathering and analysis; prepares reimbursement requests, work orders, requisitions etc. in accordance with pre-established procedures. duties for medical education, including but not limited to directing calls and routine inquiries, processing of correspondence, forms, reports, budgets, bookkeeping, process forms & information, perform data entry as needed and maintain established spreadsheets, establish and maintain files and records.

New!

Springfield, Massachusetts2 days ago

Baystate Health, the largest healthcare organization in western Massachusetts and home to Baystate Medical Center (BMC), the areas only level 1 trauma center in Western Mass, is looking for an Administrative Coordinator to join our experienced Department of Surgery team in Springfield, MA. From managing day-to-day administrative needs to assisting with departmental initiatives, this role is essential to keeping surgical services running efficiently and effectively.

Willimantic, CT30+ days ago

Full-time

Fringe benefits include: paid personal, vacation and sick leave accruals; medical, dental, and prescription plans; group life insurance; retirement; retiree health care; tuition waiver for employee and eligible dependents at any of the Connecticut State Universities (Central, Eastern, Southern or Western) as well as an array of voluntary and supplemental benefits such as Deferred Retirement Contribution plans, Dependent Care Assistance and Medical Flexible spending accounts; long and short term disability insurance plans. Positions allocated to the class are distinguished from administrative support classes in the State's classified system by virtue of the technical and professional level of assigned duties which may include compiling complex data and preparing reports for boards and legislative groups, contacting and receiving high level officials from government and industry and maintaining strictest confidence.

Farmington, CT30+ days ago

$46,100–$73,700 Per Year

RRC offers services in the following regulatory areas: financial examinations, market conduct examinations, insolvency and receiverships, actuarial services and valuations, investment analysis, reinsurance expertise, market analysis and compliance, and special projects. If you are a recent U.S. college / university graduate possessing 1-2 years of progressive and relevant work experience in a same or similar role to the one for which you are applying, excluding internships, you may be eligible for hire as an experienced associate.

Glastonbury, CT30+ days ago

Statistics/Record Maintenance and Reports: As directed, research information, compiles statistics, gathers and computes various data, prepares scheduled and ad hoc statistical, budget and narrative reports, summaries or replies to inquiries, selecting relevant data from a variety of sources. Prepares a wide range of documents; composes, edits and proofreads correspondence and reports; creates and maintains spreadsheets and databases and produces reports; edits and proofreads documents to ensure accuracy.

Hartford, CT30+ days ago

Manchester, CT30+ days ago

The Administrative Manager reports directly to the Director of Ambulatory Behavioral Health Services or Assistant Director and works conjointly with the Clinical Coordinator of Adult Services, Clinical Coordinator of Child and Adolescent Services, Director of the Clinical Day School, and Medical Director/s. It includes Manchester Memorial Hospital, a 249-bed community hospital, Rockville General, a campus of Manchester Memorial Hospital, a 102-bed facility, a large multispecialty provider group and visiting nurse services.

Bloomfield, CT30+ days ago

What You'll Do: Provide overall administrative support to the staff of CSI's Lisa's House, including, but not limited to: incoming calls, receiving and responding to emails, faxes, incoming and outgoing mail, and electronic meeting scheduling. About CSI: Community Solutions Inc. (CSI) is a nonprofit organization that promotes the responsible citizenship, accountability, and well-being of individuals and families involved, or at risk of involvement, in the child welfare, juvenile justice, or criminal justice system.

West Springfield, MA30+ days ago

You'll work closely with construction superintendents, project managers, subcontractors, and vendors to ensure timely project completion and smooth operations. This position is responsible for managing daily job schedules, coordinating materials, tracking project progress, and supporting subcontractors and permit workflows.

Hartford, CT20 days ago

Under the direction of a Registered Nurse and Unit Manager, the Patient Administrative Associate performs delegated functions as a member of a patient care team by providing administrative support and communicating with members of the health care team, patients and families. Additionally, Hartford Hospital Emergency Department is a proud recipient of the Emergency Nurses Association's 2024 Lantern Award for demonstrating excellence in leadership, practice, education, advocacy and research performance.

Hartford, CT30+ days ago

Responsible for full range of administrative support in a medical office setting providing duties from scheduling appointments, calling pharmacies, billing patients and verifying precertification's to triaging phone calls from patients, physicians and insurance companies, while maintaining patient and business confidentiality to ensure that the needs of the internal and external customers are met. As a Hartford HealthCare entity, The Hartford Hospital Institute of Living provides eligible employees with an extensive benefits package and all the benefits of working in a thriving centrally located urban community: Medical and dental benefits.

Hartford, CT30+ days ago

Under the direction of a Registered Nurse or Unit Manager, the Patient Administrative Associate performs delegated functions as a member of a patient care team by providing administrative support and communicating with members of the health care team, patients and families. Hartford Hospital is on the cutting edge of technology & medical care and is home to the Center for Education, Simulation and Innovation (CESI), one of the most-advanced medical simulation training centers in the world.

Springfield, MA30+ days ago

$35,000–$44,000 Per Year

Processes and bills completed service invoices Orders parts as necessary and schedules return service calls Quotes the customers on repairs as needed Keeps customers updated on service calls through multiple websites and other tools Provides maximum customer service, accurate communication, and courtesy to all co-workers, management and customers Other duties as assigned. Provides general administrative support to the branch manager, exercises judgment in decision making, has knowledge of branch process and procedures and assist in the coordination and activities of employees engaged in maintaining, servicing and installing commercial HVAC equipment.

Springfield, Massachusetts30+ days ago

$35,000–$44,000 Per Year

What Drives Success: Provides general administrative support to the branch manager, exercises judgment in decision making, has knowledge of branch process and procedures and assist in the coordination and activities of employees engaged in maintaining, servicing and installing commercial HVAC equipment . Depending on date of hire, and subject to applicable eligibility requirements, new employees in this role also receive up to: 12 days paid time off, 2 paid well-being days, 1 paid volunteer day, 12 paid holidays, and 3 floating holidays per year.

New!

West Springfield, Massachusetts5 days ago

We’re looking for amazing people who believe in helping others, through the sales, installation, and maintenance of whole home generators that empower our customers with peace of mind, security, and freedom. You'll work closely with construction superintendents, project managers, subcontractors, and vendors to ensure timely project completion and smooth operations.

New!

Hartford, CT4 days ago

Under the direct supervision of the RSS Business Manager, the Administrative Assistant provides a wide variety of complex and confidential administrative support and services critical to the effective operation of RSS schools and programs. This position is designed to provide general support necessary to ensure efficient and effective operations and compliance with school and programmatic procedures across RSS.

Hartford, CT30+ days ago

The Transaction Processing Associate will support healthcare open enrollment operations by researching, reviewing, analyzing, and updating consumer information across multiple systems. This role is ideal for candidates who thrive in fast-paced administrative environments and possess strong data entry, accuracy, and organizational skills.

Hartford, CT30+ days ago

Job Summary: Under the direction of a Registered Nurse or Unit Manager, the Patient Administrative Associate performs delegated functions as a member of a patient care team by providing administrative support and communicating with members of the health care team, patients and families. Our staff works in collaborative environments with strong interdisciplinary teams in a patient centered care model in a richly diverse work space.

Hartford, CT30+ days ago

Provides a full range of varied, multi-skilled secretarial, clerical, and administrative support under general direction that requires creativity, and independent, discretionary judgment, and confidentiality to ensure that the needs of the internal and external customer are met. As a Hartford HealthCare entity, The Hartford Hospital Institute of Living provides eligible employees with an extensive benefits package and all the benefits of working in a thriving centrally located urban community: Medical and dental benefits.

Hartford, CT30+ days ago

Under the direction of a Registered Nurse or Unit Manager, the Patient Administrative Associate performs delegated functions as a member of a patient care team by providing administrative support and communicating with members of the health care team, patients and families. Here, you are part of an organization on the cutting edge - helping to bring new technologies, breakthrough treatments and community education to countless men, women and children.

Hartford, CT8 days ago

Hartford, CT11 days ago

Hartford, CT30+ days ago

We received "top performer" recognition by The Joint Commission for performance on evidence-based care processes for the treatment of heart attack, and were recognized by the American Heart Association and American Stroke Association as a Get with the Guidelines - Stroke GOLD PLUS Achievement Award winner in 2016. Under the direction of a Registered Nurse or Unit Manager, the Patient Administrative Associate performs delegated functions as a member of a patient care team by providing administrative support and communicating with members of the health care team, patients and families.

Hartford, CT29 days ago

Hartford, CT13 days ago

Hartford, CT14 days ago

Farmington, CT30+ days ago

With more than 16,000 associates in 4,300 schools, ranging from large public institutions to small charter and private schools, Chartwells K12 is built on decades of food, education and operational experience driven by top culinary, nutrition, wellness, and sustainability talent. Because this position requires you to perform services in an educational facility, there may be periods when the Company does not require you to perform work (such as winter and summer breaks when food service needs decline or cease).

New Britain, CT14 days ago

$63,777–$82,530 Per Year

OFFICE MANAGEMENT: Authorizes purchases and payments (within prescribed limits of authority); Develops input and prepares documentation for office and/or department budget; Coordinates budget control and monitoring; Develops office and/or department procedural manuals; Assists in interviewing and hiring office support staff; Trains office support staff; May supervise office support staff. BEFORE YOU APPLY: In order to be considered for this job opening you must be a current State of CT employee of the agency listed above for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.

Hartford, CT12 days ago

$65,372–$84,594 Per Year

OFFICE MANAGEMENT: Authorizes purchases and payments (within prescribed limits of authority); Develops input and prepares documentation for office and/or department budget; Coordinates budget control and monitoring; Develops office and/or department procedural manuals; Assists in interviewing and hiring office support staff; Trains office support staff; May supervise office support staff. Discover the opportunity to: Apply your administrative assistance experience in a professional environment; Coordinate travel, prepare expense reports, maintain records and plan meetings; Excel in a fast-paced office environment; Be a solution-focused team member and/or independent worker (based on the assigned task); Demonstrate your proficiency in Microsoft Office.

Hartford, CT12 days ago

$92,567–$119,050 Per Year

One (1) year of the General Experience must have been at the professional working level of Fiscal/Administrative Officer, Accountant, or Payroll Officer 2. NOTE: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and is below the professional working level. In a state agency, facility or institution this class is accountable for performing the most complex fiscal tasks within a variety of fiscal and administrative functions or acting as a working supervisor over a variety of fiscal and administrative functions, including payroll oversight.

Farmington, CT30+ days ago

$22.04–$28.65 Per Hour

Acts as a liaison between assigned Staff and the Scientific Director's Office, Office of Sponsored Research Administration and other administrative areas of the institution, as well as applicable administrative areas of external organizations often serve as the first point of contact for visitors, collaborators, and job candidates. Liaises with the Office of Sponsored Research Administration and Research Program Development to assist with documents for grant submissions including faculty and research staff bio sketches/CV, letters of support, documents for compliance reporting, progress reports, and others as required by the granting agency.

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Administrative Support Jobs in West Springfield, MA

Administrative Program Manager 2/Shared Services Hub Leader University of Connecticut

Medical Administrative Assistant Orthopedic Associates of Hartford

Administrative Support Professional Chicopee Public Schools

Administrative Operations Support HCS Head Start, Inc.

Administrative Program Support 1 - Korey Stringer Institute University of Connecticut

PT Administrative Specialist - Clinical Support Goodwin University

Administrative Assistant - Research Support Services The Jackson Laboratory

Administrative Assistant to the Provost Amherst College

Administrative Assistant Neon Aerospace

Executive Administrative Assistant to the Superintendent and Assistant Superintendent HAMPSHIRE REGIONAL SCHOOL DISTRICT

District Office Administrative Assistant West Springfield Public SchoolsÂ

Enrollment Management and Marketing Administrative Coordinator Bay Path University

Administrative Assistant Actalent Inc

Secretarial Position Middle School Principal Administrative Assistant (52 Weeks) Connecticut REAP

Administrative Associate - Patient Relations Hartford HealthCare Corp

Administrative Assistant 3 Connecticut Children's Medical Center

Sr. Administrative Assistant - School of Nursing & Health Professions Goodwin University

Administrative Assistant 2 Connecticut Children's Medical Center

Administrative Coordinator Baystate Health

CSCU Administrative Assistant Eastern CT State University

Administrative Assistant RSM US LLP

Sleep Lab - Administrative Assistant 3 - 40hrs Connecticut Children's Medical Center

Administrative Assistant 3- Center for Professional Development and the Institute for Nursing Research and Evidence Based Practice- FT Connecticut Children's Medical Center

Administrative Manager Ambulatory (Medical, Office) - Outpatient Manchester Memorial Hartford HealthCare Corp

Administrative Assistant, Adult Residential Community Solutions Inc

Administrative Assistant Generator Supercenter of Western Mass

Patient Administrative Associate - Emergency Room Hartford HealthCare Corp

Medical Administrative Associate - Outpatient Child/Adolescent Psych Clinic Hartford HealthCare Corp

Patient Administrative Assistant - Float Team Hartford HealthCare Corp

Administrative Assistant HVAC Lennox International Inc

Administrative Assistant - HVAC Lennox International

Administrative Assistant / Scheduling Coordinator Generator Supercenter

Secretarial Position Administrative Assistant - RSS Outreach Services (Per Diem) - JOB ID# 14098 Connecticut REAP

Administrative ^ Transaction Processor ^ Inter Veterans Sourcing Group

Administrative Transaction Processor Veterans Sourcing Group

Patient Administrative Associate - Labor And Delivery Hartford HealthCare Corp

Administrative Associate II - Behavioral Health Hartford HealthCare Corp

Patient Administrative Associate Hartford HealthCare Corp

Patient Administrative Associate - Medical/Neuro ICU Hartford HealthCare Corp

Patient Administrative Associate - Cardiology ICU Hartford HealthCare Corp

Patient Administrative Assistant - Heart and Vascular Institute Hartford HealthCare Corp

Patient Administrative Assistant - Rehab Hartford HealthCare Corp

Patient Administrative Associate - Medicine ICU Hartford HealthCare Corp

Patient Administrative Assistant - Rehab (Per Diem) Hartford HealthCare Corp

Patient Administrative Assistant - Medicine Hartford HealthCare Corp

ADMINISTRATIVE ASSISTANT (PART TIME) Compass Group North America

Administrative Assistant (Student Center)(CENTRAL CONNECTICUT STATE UNIVERSITY) State of Connecticut

Administrative Assistant State of Connecticut

Associate Fiscal/Administrative Officer(Hybrid) State of Connecticut

Research Administrative Assistant The Jackson Laboratory

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