Duties & responsibilitiesThe duties and responsibilities are, but not limited to:Accounts Payable:· Process incoming mail concerning billing and invoicing· Review, code, and process vendor invoices and expense reports for accuracy and proper authorization· Credit card reconciliation, receipt tracking, and weekly check runs· Reconcile vendor statements and resolve discrepancies or billing issues· Maintain organized and up-to-date A/P records and documentation· Communicate effectively with vendors and internal departments regarding payment status Accounts Receivable:· Depositing checks, recording deposit entries, and preparing invoices promptly· Post incoming payments to appropriate customer accounts and monitor accounts for overdue balances· Maintain detailed records of customer interactions and payment arrangements· Generate and distribute regular aging reports to managementGeneral Finance:Assist with monthly and year-end account closingPerforms general ledger account analysisCoordinates and prepares for auditsBalance accounts by reconciling entries in a timely fashionMaintain historical recordsGrant AdministrationRunning Monthly/quarterly grant reporting, time card computationBills and submits paperwork for reimbursement promptlyEnsures proper documentation is collected to demonstrate compliance with grantorsThe grant administrator is the contact for Ops, the grant writer, and FinanceIndependently able to provide a variety of administrative guidance and grant-relatedDeveloping complex grant submissions and performing budget forecastingPerforms grant closeout functions such as reconciliations and financial status reportsManages and supports the grant requirements and implementation for the organizationAssist with preparing and submitting reports, invoices, including quarterly reports by required/established deadlines, including revenue and expenditure reportingReceives, reviews, prepares, and/or submits a variety of documents such as requisitions, grant requests, reports, reimbursement requests, budget documents, professional journals, correspondence, etc. Sage Software experience is desiredSKILLS/KNOWLEDGEWorking experience in accounts payable, accounts receivable, & G/LProficiency with ExcelSage Intacct knowledge desiredStrong attention to detailStrong organizational and analytical skillsAbility to manage multiple projects simultaneouslyAbility to calculate figures and amounts, such as discounts, interest, and percentagesStrong oral and written communication skillsSelf-starter with the ability to work in a fast-paced environment with critical deadlinesAbility to interact with all levels of management and team members· Proficiency with Microsoft Office ApplicationsAbility to consistently meet all deadlinesTRAVELSome travel may be required for training and/or other business purposes.4.