Billing Specialist Jobs in the United States

Billing Specialist Jobs Overview

Billing specialists play an essential role in larger billing departments where financial transactions and processes must be exact. As a specialist, you’ll use your attention to detail and problem-solving skills to focus on a few key aspects of billing. Depending on the types of billing specialist jobs you explore, your tasks can range from account reconciliation and completing accuracy checks to issuing invoices and generating reports.

Compared to others in a billing department, billing specialist tasks are more specific and require more expertise. For example, while a billing clerk might process routine payments, you may need to check all records for discrepancies. Billing specialists are often likely to work with problem customers and address issues like late payments, incorrect invoices, or high-level bills.

This job usually requires you to work in an office and spend time operating computers, using phones, and managing physical paperwork. Some jobs may be part-time or remote, but many are full-time positions in a business environment.

Salary for Billing Specialist Jobs

The median annual salary for a billing specialist is $38,455, but this industry has a lot of variation in how much you can earn. Some billing specialists get around $30,000 per year while others earn almost $50,000.

You’re more likely to maximize your earning potential as a billing specialist if you search for jobs at larger employers in the highest-earning industries. Medical billing specialists and billing specialists in the gas and electric fields earn higher wages. The top-paying cities for billing specialist jobs include New York, NY and Chicago, IL.

Our nifty salary calculator can provide even more detailed information on billing specialist salaries. Check it now to see how much you can earn in your region.

How to Choose Billing Specialist Jobs

You'll find many options when you're looking for billing specialist jobs on Monster. If you want the right job for your situation, make sure to follow these tips.

Review the Job Description Carefully

Start by thoroughly reviewing the job description in the posting. Try to picture yourself performing the job and consider if you would be happy in the role.

Make a note of all your qualifications and check to see if they fulfill the employer's criteria. If you fall short in some areas, that won’t necessarily disqualify you. Many employers are eager to take on developing billing specialists who show potential.

Pick Jobs With Growth Opportunities

It's a good idea to think about your career goals and seek jobs that suit them. If you want to eventually become a manager, you might prefer a large retail business or healthcare billing department where you can work your way up to a supervisory position. If your passions are financial reporting and budgeting, consider a job where you work under an accountant who can train you.

Choose Options That Suit Your Lifestyle

Is having a job with flexible hours important for your work-life balance? Perhaps you need a position that will let you take time off in the afternoon or start late so you can take your children to school.

Many billing specialist jobs offer malleable scheduling to the right candidates. Pay close attention to the listed job hours, the potential commute, and whether remote or hybrid work is an option.

Research the Company

Don't forget to check out the business that is offering the job, so you can decide if they're an employer you'd like to work with. Look up reviews from past employees and make sure their culture aligns with your values. You might also want to think about finding a job in a specific industry or at a certain size of company.

Tips for the Application Process

While your skills and experience will speak for themselves, there are ways you can increase your chances of landing a billing specialist job. Here are some tips to know as you get ready to apply for your dream job.

Get Useful Information From the Listing

Always start by going over the minimum requirements and job responsibilities closely. In many cases, the employer highlights the main qualifications they’re looking for in a billing specialist. Once you notice which skills and qualifications they seek, you know what to emphasize in your resume.

An effective resume is always tailored to fit the job listing. Though you can start out with a basic resume you've already written, make sure to highlight the qualities the job is looking for. You might also want to include specific keywords that billing specialist employers prefer such as:

• invoicing
• reconciling
• accuracy
• detail oriented
• communication skills
• customer service

Design a Quality Resume

You don't need to start from scratch when writing your resume. Use our billing resume sample to get an idea of how to format it. Remember that the main goal is to end up with a single-paged, cleanly formatted document that lists experience and relevant skills (i.e., knowledge of Microsoft Office or medical coding).

If you want to save time and avoid sweating the small stuff, try Monster's Professional Resume Writing Services. Our experts will learn about your career goals and experience and then craft a resume just for you.

Consider Including a Cover Letter

Though cover letters aren't an industry requirement for billing specialists, it's still smart to include one. Not only does it help you add a personal touch to your application, but it also highlights your persuasive and communication skills. Follow our checklist to make sure you include all necessary parts of a cover letter, including:

• professional introduction and conclusion
• mention of your qualifications
• descriptions of a few relevant accomplishments
• explanation of why you want the job
• encouragement to review your resume

Submit Your Application on Monster

Make sure to sign up for a free Monster account as soon as possible, so you get extra assistance during the application process. We'll provide you with a free resume review and recommend jobs that suit your needs. During the application process, we'll also walk you through each step of entering your information.

Keep in mind that billing specialist jobs prize accuracy, so double-check and triple-check all information you enter. To complete the application process, just attach your documents, complete any special details the employer asks for, and submit it.

How to Follow Up Afterward

After you send in your application, it's smart to send the employer a follow-up. This shows you're motivated, passionate, and capable of following professional communication standards.

Start the follow-up process by checking the job listing for contact details. If you don't see any, look on the company's site for contact information for a hiring manager or HR department. Once you have these details, you can choose to either send an email or give them a call if you don't hear back about the job within a week of applying.

When you're following up, it's useful to follow this guide of things to say. Aim to sound professional, friendly, and excited about the job. Stay calm and polite, but emphasize your qualifications and the fact that you'd love to discuss the position in more detail.

Interviewing for Billing Specialist Jobs

Billing specialist interviews are typically standard interviews. You'll go to an office, meet with a few people, and answer questions. In some cases, the interview might also include a proficiency exam such as a questionnaire on financial regulations or a test to assess your typing speed.

Do Research Ahead of Time

The most important thing you can do for any interview is research things ahead of time. Look up the company to learn about its mission and culture, so you can discuss it intelligently during the interview. In some cases, you can even find details about their interview process online.

Prepare Answers to Common Questions

It's helpful to go through typical questions for billing specialist interviews and think of how you'd respond. Some common ones to consider include:

• What part of the billing field interests you the most?
• What's your favorite type of billing software to work with?
• Can you walk through the steps you'd take to handle a disgruntled customer?
• How do you reduce the chance of errors during your billing tasks?
• Are you interested in obtaining any billing specialist qualifications in the future?
• What steps would you take to prepare for an audit?

Practice Techniques for Speaking

Interview answering techniques are guidelines for how to respond to questions. They provide a helpful format, so you can structure your answers and avoid getting confused or going off track.

One popular option is the STAR technique. This method is very popular for organizing answers to behavioral questions. It reminds you to thoroughly discuss a situation, task, and action along with the result in your answer.

Follow Up Afterward

Just like your application, you can also follow up on your job interview. This helps to showcase your passion for the field of billing, and it can make an indecisive hiring manager a little more interested in you. Here are some tips for post-interview follow-ups:

• Send a thank-you note within 48 hours of the initial interview.
• Consider another follow-up if you haven't heard back within a week of the interview.
• Use your follow-up to comment on things mentioned in the interview and express your interest in the job.
• Ask for feedback during your follow-up, so you can get helpful tips even if you didn't get the job.

What to Do When You Get an Offer

After all your hard work, it's incredibly exciting to hear that you finally got an offer. However, don't make the mistake of accepting it right away. There are a lot of billing specialist jobs out there, so you still need to consider whether this is the perfect job for you.

Start the job offer negotiation process by politely thanking them for their interest and asking how long you have to respond. Usually, they'll give you around one to two days to go over the written job offer that they'll email to you. Make sure you take this time to read the documents carefully and consider:

• Does the salary make sense for the amount of work you'll be doing?
• Are all the required duties tasks that you feel comfortable performing?
• What will your official job title be?
• Who will you report to and who will your coworkers be?
• Does the job offer any benefits like insurance savings accounts or retirement plans?
• Will this position work well with your current plans for your professional future?

Next, do some research and check common salaries and duties for billing specialist jobs in your region. Use this information to politely ask whether the company would consider making any changes to the offer.

During negotiations, always emphasize you'd love to work with them but want to make sure their job offer outweighs any others you might receive. After a little back and forth, you'll usually end up with a mutually satisfactory offer, and you can start the next stage of your career!

Career Paths for Billing Specialists

Billing specialist jobs lead to a lot of exciting opportunities. For some people, billing becomes a long-term career. Over time, you can work your way up to becoming a billing analyst or a billing manager who runs an entire department of specialists and clerks.

You can also take your expertise and expand it to the wide world of finance. Some billing specialists eventually become accountants or bookkeepers and directly manage a company's finances.

Whatever sort of position you're interested in, it's important to focus on getting experience and expanding your skills. You can get many of the qualifications you need just from working in billing departments for many years, but you can also make your resume a lot more competitive with additional education. Getting a college degree in finance or getting a certification in a field like accounting can be quite useful.

Similar Occupations

The skills needed for billing specialist jobs are similar to those for several other financial positions. Here are some other potential careers you might want to consider:

• accounts payable specialist
• accounts payable clerk
• billing coordinator
• bill collector
• financial clerk