Trust & Estate Administrative Assistant Vantage Point ConsultingTrust & Estate Administrative AssistantHackensack, NJJOB DESCRIPTION We are seeking a highly organized and detail-oriented Trust & Estate Administrative Assistant to support our Trusts & Estates practice in our Hackensack, NJ office. Assist with the preparation and organization of Trust & Estate administration binders, including compiling correspondence, emails, and supporting documentation.
NewHR Administrative Assistant Grace Healthcare ServicesHR Administrative AssistantEdison, NJFull timeKey Responsibilities:Assist with onboarding new hires, ensuring all documentation is accurate and compliantMaintain and update employee records in HRIS and personnel filesSupport payroll processing by collecting and verifying timekeeping informationCoordinate benefits enrollment, answer employee inquiries, and assist with open enrollmentEnsure compliance with state and federal employment regulationsAssist in recruitment efforts, including scheduling interviews and conducting background checksProvide administrative support for performance management and employee relations processesOrganize and maintain HR documentation, policies, and proceduresSupport HR projects and initiatives to enhance employee engagement and retentionQualifications:1-3 years of HR experience (healthcare industry preferred)Strong understanding of HR policies, procedures, and compliance regulationsExcellent organizational and multitasking skillsProficiency in Microsoft Office (Word, Excel, Outlook) and HRIS systemsStrong communication and interpersonal skillsAbility to handle confidential information with discretionA proactive and solutions-oriented mindsetWhy Join Grace Healthcare Services? Mission-Driven Work: Make a meaningful impact in a compassionate healthcare settingGrowth Opportunities: Expand your HR expertise in a dynamic and supportive teamCompetitive Compensation & BenefitsTeam-Oriented Culture: Work in an environment that values collaboration and innovation
Operations Administrative Assistant-Intern Hourchildren.orgOperations Administrative Assistant-InternLong Island City, New YorkMission: Hour Children is a non-profit organization whose mission is to help incarcerated and formerly incarcerated women and their children successfully rejoin the community, reunify with their families, and build healthy, independent, and secure lives. The Operations Administrative Assistant Intern will assist the operations team with various administrative tasks and support projects that facilitate the organization’s mission.
Administrative Assistant 1 (NY HELPS) - 90863 New York State Thruway AuthorityAdministrative Assistant 1 (NY HELPS) - 90863Montrose, NY$44,391–$62,447 / yearDuties Description The Administrative Assistant 1, Grade 11, will ensure the efficient operation of the Dietary Department by performing the following administrative tasks: Maintain dietary records and collecting residents dietary updates and food preferences; updating residents nourishment information and printing labels and tray tickets; updating and adjusting resident menus in compliance with diet order and nutritional requirements; relaying residents diet information to dietary staff; maintain the Continuous Quality Improvement program by identifying problems, alerting supervisors, and recommending corrective action; electronically transmitting orders for all new admissions, diet or room changes; operating office equipment and arranging for repairs when equipment malfunctions; and creating event materials such as flyers or invitations. To be eligible, candidates must be an employee of the New York State Veterans Home at Montrose and have one year of permanent competitive service as a Office Assistant 2 (Keyboarding) or Office Assistant 2 (Keyboarding - Spanish Language) or in a title qualified to take the Administrative Assistant Trainee 1 promotion examination (see https://www.cs.ny.gov/examannouncements/announcements/38701titles.cfm ).
Administrative Assistant The Learning ExperienceAdministrative AssistantBrooklyn, New York$17–$20 / hourOur curriculum focuses on the six ages and stages of early childhood development and engages children in hands-on learning activities that encourage them to explore and solve problems at their own rate of development. Our commitment to high-quality education and nurturing care makes us a favorite among families, while our supportive team culture ensures that employees thrive in their roles.
Administrative Assistant III - Strategy and Business Development Hackensack Meridian HealthAdministrative Assistant III - Strategy and Business DevelopmentIselin, New JerseyFull timeResponsibilities: A day in the life of an Administrative Assistant III at Hackensack Meridian Health includes: Schedules appointments, meetings or conferences for departmental personnel utilizing interdepartmental and/or hospital wide computerized scheduling systems. The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package.
NewAdministrative Assistant II - Center for Discovery and Innovation- CDI Hackensack Meridian HealthAdministrative Assistant II - Center for Discovery and Innovation- CDINutley, New JerseyFull timeThe Center for Discovery and Innovation- CDI was established by Hackensack Meridian Health (HMH) as an academic basic and translational research enterprise to rapidly translate science innovation to the clinic and to improve outcomes for patients with cancer, infectious diseases, autoimmune disease and other acute and chronic diseases. The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package.
Bilingual Administrative Assistant (English/Spanish) - Uniondale The Academy Charter SchoolBilingual Administrative Assistant (English/Spanish) - UniondaleUniondale, NY$18–$27.50 / hourManage the collection and maintenance of student, personnel, and school information (receiving forms and paperwork, tracking missing forms, managing databases, updating contact information, keeping records current, etc.). In addition to maintaining the school's administrative systems and routines, the Bilingual Administrative Assistant functions as the primary contact person for all of the school's constituents.
- Administrative Assistant STAFF TODAY- Administrative AssistantNew York, NYSchedule meetings; maintain confidential employee relations files; prepare correspondence and reports; organize case documentation; respond to routine inquiries; provide administrative support for day-to-day Employee Relations activities. Monitor shared Human Resources email inboxes; route inquiries to the appropriate staff member; respond to routine requests; maintain tracking logs and provide general customer service support.
Office/Administration - Executive/Administrative Assistant MindlanceOffice/Administration - Executive/Administrative AssistantNew York, NY$41.12 / hourAble to professionally interface and communicate among executives and other internal and external high-level individuals, including high level of contact with Italy-based associates and executives, assisting with travel and meeting needs when visiting Oakley FHR. The Executive Assistant is a team player who acts as a role model for other administrative support staff by demonstrating consistent high-level performance and maintaining the utmost professional demeanor and highest level of confidentiality and trust.
Administrative Assistant New York University School of MedicineAdministrative AssistantNew York, NY$53,294.22–$91,932.72 / yearOrganizes and facilitates meetings, conferences, and other special events including Employee Engagement activities, as required, including identifying needed resources and arranging for required support (i.e., Technical, A/V, etc) for meetings and events. Coordinates the day-to-day activities of all offices including but not limited to supply/inventory/equipment management, payroll, scheduling, and clinical/regulatory compliance, and refund/correspondence processing.
Administrative Assistant BombasAdministrative AssistantNew York, NY$60,000–$70,000 / yearMillions of pairs sold and donated later, Bombas has continued to innovate within its mission and product, introducing new socks, as well as underwear and t-shirts, the #2 and #3 most requested clothing items at homeless shelters, all while continuing to make a positive impact on the community where we all work and live. Deliver polished in-office support as needed: preparing rooms and materials, coordinating food and beverage, greeting guests, executing time-sensitive errands, and managing last-minute logistical needs with professionalism and urgency.
Administrative Assistant PuroClean of Morristown/ParsippanyAdministrative AssistantLivingston, NJFull timePuroClean, a leader in emergency property restoration services, helps families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. A PuroClean administrative assistant takes pride in going above and beyond customer expectations in their times of need by providing a world class level of service which sets up apart from our competitors in the industry.
Administrative Assistant R & MAY TRANSPORTATION LLCAdministrative AssistantLODI, NJFull timeYou will work closely with management and multiple departments while gaining hands-on experience in transportation operations, employee administration, compliance, scheduling, and general business management. This position provides exposure to many areas of the business and can create a pathway toward positions in operations, transportation coordination, human resources, compliance, finance, and management.
Administrative Assistant Columbia UniversityAdministrative AssistantManhattanville, NY$60,874–$62,000 / yearReporting to the Wallach Art Gallerys Associate Director of Finance and Exhibitions, the Administrative Assistant supports the Gallerys administrative and financial operations. The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training.
NewLegal Administrative Assistant - Litigation and Family Law Offit Kurman, P.A.Legal Administrative Assistant - Litigation and Family LawHackensack, NJPart timeThe successful candidate will provide comprehensive administrative and legal support to attorneys while delivering exceptional service to clients and maintaining the highest level of professionalism and confidentiality. Offit Kurman, an Am Law 200 firm, is seeking an experienced Legal Administrative Assistant to support its Litigation & Family Law practice in Hackensack, NJ.
NewAdministrative Assistant III - Staten Island ADAPT Community NetworkAdministrative Assistant III - Staten IslandStaten Island, NYUnder the supervision of program leadership, the Administrative Assistant III provides general administrative support to ensure the smooth day-to-day operations of the department. The Administrative Assistant III may provide guidance to Administrative Assistant I and II staff and works collaboratively with peers to maintain an organized and efficient office environment.
Administrative Assistant Museum of the City of New YorkAdministrative AssistantNew York, NY$55,000The Administrative Assistant provides essential administrative support and project coordination for the Chief Curator and Deputy Director, as well as administrative support across the division's departments — Curatorial, Collections, Public Programs, and Education — including correspondence, meeting logistics, financial paperwork, and departmental record-keeping. The country’s first and largest city museum, MCNY presents immersive exhibitions and programs at the intersection of history, popular culture, and art to 200,000 people annually, including 30,000 students and educators, fostering shared identity, civic pride and engagement, and social cohesion for New Yorkers.
NewSecretary / Administrative Assistant Advatix, Inc.Secretary / Administrative AssistantBrooklyn, NY$20–$25 / hourThrough its global talent acquisition practice, HRforGrowth applies world class rigor and precision to identifying exceptional professional and executive talent on behalf of its clients — from temporary staffing to permanent hourly workers through to placing C-suite executives. This role will provide day-to-day administrative support, assist with office management, handle incoming calls and deliveries, and help maintain a clean, organized, and welcoming workplace.
NewSenior Administrative Assistant Merck & Co IncSenior Administrative AssistantRahway, NJ$82,700–$130,200 / yearAdvanced computer skills using MS Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint, OneNote, Teams, etc.), enterprise communication and travel solutions, and other company software and hardware tools, leveraging their full capabilities to maximize productivity and streamline departmental workflows. We are looking for a talented and motivated Senior Associate, Administrative Services, to provide proactive, high-quality, and reliable administrative support to the Intellectual Property legal group ("IP Group"), a part of the Office of the General Counsel ("OGC").