Office Administrator Jobs in Oregon
Vaco LLC
$65000 - $70000
Bend Oregon, OR
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. A growing organization backed by a larger parent company is seeking an experienced Payroll Administrator to support end-to-end payroll operations for a team of approximately 50 employees.
CFS
$20000 - $20800
Wilsonville, OR
A well-established organization in the Wilsonville area is seeking a part-time Administrative Assistant to support front office operations and provide essential administrative support to both the Sales and Accounting teams. This role is ideal for someone who enjoys keeping things running smoothly, takes pride in being organized, and brings a welcoming presence to the workplace.
Mid Columbia Economic Development Dist
$22.43 - $23.55
The Dalles, OR
MCEDD is looking for a detail‑oriented, creative Office Administrative Assistant to support our team and help tell the story of the economic development work happening across the Columbia Gorge! Bonus: WordPress, event planning, grant support, or bilingual (English/Spanish)!
Selectemp
$28 - $30
Salem, OR
What Youll Do: As an Accounting and Office Administrator, you will be responsible for: Processing accounts receivables and payables with precision, utilizing your expertise in payroll and accounting software . As an Accounting and Office Administrator, youll play a key role in supporting daily financial operations and maintaining organized records to ensure business efficiency.
The Forum Group PNW
Eugene, OR
Jennie Joiner with The Forum Group PNW is working with a well-established local nonprofit serving Eugene and Springfield to fill a part-time or full time Bilingual (English/Spanish) Office Administrator position. This role is essential in creating a warm, welcoming, and trauma-informed environment while providing key administrative support across the organization.
Edward Jones
Milwaukie, OR
Delivering exceptional personalized service to ensure clients feel understood and informed + Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year + Actively listen for situations in the clients' lives that may indicate a need for additional services + Driving marketing activities such as planning and executing events **You can also expect. + We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being + Full-time Associates receive the following benefits: + Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage.
Agility Robotics
Salem, OR
Our team is differentiated by its expertise in imagining, engineering, and delivering robots with advanced mobility, dexterity, intelligence, and efficiency -- robots specifically designed to work alongside people, in spaces built for people. While performing the duties of this job, the employee routinely is required to sit; talk and hear; use hands to touch, feel, handle, push/pull and move objects; see details of objects that are less than a few feet away; see differences between colors, shades, and brightness.
University of Oregon
$68000 - $76000
Eugene, OR
Information Services is organized into four primary functional areas, each led by a senior leader reporting to the Vice President for Information Services and Chief Information Officer (VP-CIO): Customer Experience and Artificial Intelligence, which serves as the primary point of contact for campus partners and advances user-centered services and applied AI initiatives; Enterprise Solutions, which manages and supports enterprise applications, integrations, and data platforms; Information Security, which safeguards the university’s information, systems, and digital assets; and Technology Infrastructure, which provides engineering and operational support for research and enterprise compute and storage platforms, network and voice services, data centers, and classroom technologies. The Office Manager and Executive Assistant plays a pivotal role at the center of Information Services, providing high-level executive, administrative, and operational leadership in direct support of the Vice President for Information Services and Chief Information Officer (CIO).
Arcadia Senior Housing LLC
$70000 - $75000
Portland, OR
This role works closely with the Executive Director and corporate partners to ensure financial accuracy, operational excellence, and outstanding customer service for residents, families, and team members. The Business Office Manager is responsible for all business-related operations of the community, including office management, accounting functions, compliance, and supervision of front office staff.
Summit 7 Systems
$50000 - $70000
Remote, AL
This is a key sourcing position that will handle a variety of tasks ranging from initial supplier sourcing to negotiations with suppliers, to more transactional duties including purchase order entry, delivery tracking for goods and services in ServiceNow, and other administrative tasks of the same. The work we do here goes far beyond day-to-day projects - it further protects the US defense industrial base from cyber threats; fosters thought leadership and creates growth opportunities.
Ensono
$95000 - $120000
Salem, OR
The individual will be responsible for day-to-day Mainframe and LUW QREP administration work and database maintenance such as creating and maintaining MQueues, subscriptions, publications, QMAPS, and maintaining DR procedures and overall support of client needs and requests. The successful candidate will be called upon to perform various database optimizations that will include general reporting and analysis of the database replication configuration’s efficiency and periodic review of database performance.
Waste Connections
$23 - $26
Portland, OR
We are seeking a highly organized and proactive Operations Administrator to support daily operations, regulatory compliance, and workforce efficiency at our hauling facility. The ideal candidate thrives in a fast-paced environment, demonstrates strong attention to detail, and plays a key role in keeping operations running smoothly.
First Tek, Inc.
River Forest, OR
Provide administrative and technical support for enterprise messaging systems, including: Install and configure Exchange messaging/SMTP server hardware on-prem including operating systems on physical servers, virtual environments or to cloud enclaves. Perform analysis of system capability; develop functional and system requirements; complete business process design and workflow; verify integration with other modules, system components, and other BPA applications.
MSP Hire, Inc.
Beaverton, OR
Heroic Technologies is a growing Managed IT and Cybersecurity firm serving professional services organizations across the West Coast. Our environment rewards engineers who value structure, repeatability, and long-term improvement over ad-hoc fixes.
Yamhill Community Care
McMinnville, OR
Two Plus (2+) years of MS SQL Server Administration experience, Two Plus (2+) years of SQL server database administration expertise, Two Plus (2+) years of experience working in / with a physical health plan organization, Experience supporting mission-critical production systems. Ability to work independently, use sound judgment, anticipate next steps and be proactive as part of a diverse team within a Matrix (cross-department) or shared resources across departments work model with a spirit of cooperation.
Ziply Fiber
$17.24 - $40.19
Beaverton, OR
The Contract Administrator is responsible for ownership and management of all Network Engineering, Outside Plant Construction, and Operation Installation/Repair contracts to support Ziply Fiber. Essential and marginal functions may require maintaining the physical condition necessary for bending, stooping, sitting, walking, or standing for prolonged periods of time; most of the time is spent sitting in a.
Mindful Support Services
Portland, OR
Mindful Therapy Group is a company dedicated to empowering therapists, psychologists and nurse practitioners to dive into private practice, without doing all of the leg work that comes with it. This role is responsible for providing great customer service by completing the day-to-day administrative tasks that keep business running smoothly.
MedTrust
$100000 - $120000
St. Helens, Oregon
Oversees all pharmaceutical, office supply, and medical supply orders, making sure that all necessary supplies remain in stock while still being a good steward of the taxpayer’s money. Competently identifies patients care needs, formulates appropriate nursing diagnoses, develops and individualizes care plan, and revises plan of care as needed.
Columbia Pediatric Therapy
$20 - $24
Beaverton, OR
Attention to Detail:Demonstratesexceptional attention to detail in all aspects of administrative work, including scheduling accuracy, data entry, insurance verification, documentation review, and patient communications. About Us: We are a pediatric speech therapy clinic that hires fun, kind staff to help our community of children improve their skills.
The Spartan Group
Ashland, OR
This person will report directly to our Director of IT, and will be based out of the Executive office, located in Ashland, Oregon. This person is responsible for the maintenance and reporting for all company websites.
City Dental
$32 - $40
Portland, Oregon
We strive to give our patients an outstanding experience from start to finish, and our new office manager will have the opportunity to make this a reality for each guest. We want to hear from you if you exude positivity, work well in a team environment, and have strong leadership skills!
Kaiser Permanente
Tigard, OR
License, Certification, Registration + Dental Radiation Proficiency Certificate (Oregon) + Pit and Fissure Sealant Certificate (Oregon) within 6 months of hire + Expanded Function Dental Assistant Certificate (Oregon) within 3 months of hire + Basic Life Support within 3 months of hire Additional Requirements: + The individual applicant for this position must demonstrate, to the satisfaction of the individual performing the selection interview, the following qualifications if he or she is to be selected. Act in conformance with established program policies, procedures, guidelines and protocols, the Administrative Rules of the State Board of Dentistry, the State Dental Practice Act and any other laws and regulations that govern the role and responsibilities of the dental assistant and satisfactorily maintain the established qualifications for selection towards this position.
OrePac Building Products
Wilsonville, OR
KEY WORDS: Receptionist, Secretary, Office Assistant, Administrative Support Specialist, Admin Support Specialist, Administrative Specialist, Admin Specialist, Office Specialist, Office Aide, Customer Service, Front Desk, Office Administrator, Admin Assistant, Administrative Assistant, Receptionist, Secretary, Office Assistant, Administrative Support Specialist, Admin Support Specialist, Administrative Specialist, Admin Specialist, Office Specialist, Office Aide, Customer Service, Front Desk, Office Administrator, Admin Assistant, Administrative Assistant, Receptionist, Secretary, Office Assistant, Administrative Support Specialist, Admin Support Specialist, Administrative Specialist, Admin Specialist, Office Specialist, Office Aide, Customer Service, Front Desk, Office Administrator, Admin Assistant, Administrative Assistant, Receptionist, Secretary, Office Assistant, Administrative Support Specialist, Admin Support Specialist, Administrative Specialist, Admin Specialist, Office Specialist, Office Aide, Customer Service, Front Desk, Office Administrator, Admin Assistant, Administrative Assistant, Receptionist, Secretary, Office Assistant, Administrative Support Specialist, Admin Support Specialist, Administrative Specialist, Admin Specialist, Office Specialist, Office Aide, Customer Service, Front Desk, Office Administrator, Admin Assistant, Administrative Assistant . POSITION SUMMARY: The Administrative Assistant provides administrative and project support to the Executive Assistant and key corporate leadership and functions including Sales and Marketing.
JPMorgan Chase
Junction City, OR
JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
University of Oregon
$58000 - $65000
Eugene, OR
Three years of professional work experience in a position supporting a high-level executive that required strong administrative, analytical, and problem-solving skills sufficient to identify needs, conduct research, and develop innovative proposals and solutions. University Advancement (UA) supports the University of Oregon’s (UO) mission of providing exceptional teaching, discovery, and service by strategically positioning the university to create awareness, build long-term relationships, and secure resources that increase understanding and further its aims.
MacDonald-Miller Facility Solutions
$90000 - $115000
Portland, OR
At MacDonald-Miller Facility Solutions (“MacMiller”), we are the Northwest’s leading mechanical contracting firm, designing, delivering, and servicing HVAC, plumbing, and automation system solutions for commercial buildings. This role acts as the central coordination point across both regions (Portland & Inland Northwest), streamlining operations, tracking critical projects, and ensuring alignment on major business and strategic priorities.
Porter W Yett
Portland, OR
The EA works closely with ownership, project managers, field staff, clients, and vendors, helping keep day-to-day operations organized and running smoothly. Maintain constant alertness to the multiple concurrent activities of the shop/yard/construction site, including the activities of other employees and contractors, the operation of stationary equipment, and the movement of mobile equipment.
White Bird Clinic
Eugene, OR
Seeks opportunities to improve the operational efficiencies of the ED by removing non-essential tasks, recommending improvements in workflows, proactively anticipating upcoming work with additional support needs, and ensuring adherence to scheduling protocols. This role manages schedules, coordinates meetings, and ensures effective communication across departments and exercises independent judgement, discretion, and maintains confidentiality.
University of Oregon
$20.98 - $31.63
Eugene, OR
The position requires deep understanding of principles of equity, inclusion, and diversity, and will develop a comprehensive knowledge of OVPEI, its programs and personnel, and the complex issues that accompany advancing equity and inclusion in a higher education environment. The Division of Equity and Inclusion (DEI) works to build capacity for UO’s global leadership around policies, practices, and programs that provide access to all UO faculty, staff and students.
Ultimate Staffing Services
$55000 - $75000
Portland, Oregon, Oregon
The Senior Administrative Assistant provides high‑level operational and administrative support to department leadership and cross‑functional teams. The Senior Administrative Assistant acts as a key point of coordination, communication, and workflow management across the business.
Legacy Health
$38.54 - $48.33
PORTLAND, Oregon
University of Oregon
$20.98 - $31.63
Eugene, OR
This position regularly interacts with faculty, staff, and key university partners including academic leadership in the offices of the President, Provost, Vice President for Research and Innovation (VPRI), Division of Undergraduate Education and Student Success (UESS), Enrollment Management, Campus Planning & Facilities Management (CPFM), and other schools and colleges. The newly formed School of Computer and Data Sciences (SCDS) brings together and focuses the University of Oregon’s substantial and diverse research expertise to solve next generation computational and data-driven challenges, with impact to society, the human experience, and the world.
Cambridge Real Estate Services
Portland, OR
Property lease-up assistance for new development projects which may include interaction with local housing authorities, lenders, clients, utility offices, prospective tenants, area vendors. Cambridge Real Estate Services manages multi-family housing developments in the Western US including affordable housing, conventional communities, and historic properties.
EC Electric
$45000 - $55000
Redmond, OR
The Administrative Assistant plays a key supportive role by providing support to managers, other employees, and varying office visitors by handling a variety of tasks. This position may include front desk activities, ordering office supplies, scheduling meetings/events, data entry and maintaining files.
Cascade Management
$16.66 - $18
Tigard, Oregon
Essential Functions and Responsibilities : The Administrative Assistant provides general office and employee support, assisting in daily office needs and managing our company’s general administrative duties. Maintain the order and cleanliness of all conference rooms, training room, mail room, employee breakroom, and all vacant offices.*.
Oregon Health & Science University
Portland, Oregon
Responsible for organizing and implementing key aspects of the project as identified by the team, identifies key stakeholders, determines the scope and steps to complete implementation, verifies communication needs to ensure engagement throughout project lifecycle, utilizes necessary resources, review existing methods and procedures, and modify as necessary to accomplish assignment, identify potential difficulties and determines means of lessening or avoiding them. Monitors project status to ensure progress toward completion and required procedural steps are completed fully and timely, modifies project plan and coordinates changes with participants as necessary in response to unforeseen changes or unexpected developments, closes files upon project completion and reviews records to ensure documentation is appropriate and complete.
AHIMA
Remote, IL
This role provides high-level executive administrative support to the Chief Executive Officer (CEO) and Chief Financial Officer (CFO), while also serving as a key project management partner to the Human Resources (HR) Department. Human Resources Project Management Support: Managing organizational resources such as staff organization charts, internal directories, birthday and anniversary lists, and employee life‑event acknowledgments.
Rise Services, Inc.
La Grande, OR
RISE is a non-profit organization that specializes in group homes, in-home care and community-based support services for children and adults with developmental and other disabilities, children with mental health challenges, and aging adults. Interact with applicants and new employees in a positive, enthusiastic, and professional manner and assist them in completing applications at the time they apply and new hire paperwork as they complete all pre-service paperwork and other onboarding requirements.
Community Counseling Solutions
$65500 - $119500
Heppner, Oregon
JOB TITLE: Residential Clinical Supervisor I or IILOCATION: Heppner - Lakeview HeightsFLSA: Exempt 1.0FTE (expectation to work 40 hours per week)SUPERVISOR: Facility AdministratorPAY GRADE: Clinical Supervisor I - B11 ($65,500-$98,300 annually, depending on experience)Clinical Supervisor II - B 13 ($78,600-$119,500 annually, depending on experience). Requirements: QUALIFICATIONS:Education and/or Experience:Clinical Supervisor I -Master’s degree from an accredited university in psychology, sociology, or other human services-related field and have 2 years of post-grad experience in the delivery of clinical services.
Foundation Partners Group
Happy Valley, OR
What We Require: + High school diploma or the equivalent + Minimum three years of work experience in a small business office environment - funeral industry experience a plus + Knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) + Able to use and learn multiple computer software, systems, and other office equipment + High attention to detail and accuracy, with excellent follow-up skills + Able to establish and maintain effective internal and external work processes Are you ready? As an Administrative Assistant, you will provide administrative and clerical support to managers, team members, and client families, including answering phone calls, scheduling, creating and proofing correspondence, and data entry.
Oregon Health & Science University
Portland, Oregon
Supports the Midwifery Practice Manager and Senior Associate Dean for Practice for SON Clinical Practice Outreach: including credentialing, intake/change/term documents, FPPE, OPPE. This position will act as a liaison between the SON Human Resources department and support the Midwifery Practice Manager and Senior Associate Dean for Practice for SON clinical practice outreach.
Brookfield Properties
Happy Valley, OR
Responsibilities + Supports the day-to-day management of the mall including general office work such as file organization, fulfilling written requests, answering phones, greeting guests, word processing, distributing mail, purchasing and replenishing supplies + Serves as initial point of contact for customer, vendor, merchant and tenant inquiries, requests and complaints while exhibiting a high level of customer service + Performs high-level administrative work, such as creating spreadsheet tracker reports, organizing, scheduling, coordinating, compiling and analyzing confidential business information + Schedules meetings/conference calls and appointments, coordinates food and handouts for meetings, as needed + Assists in implementing property activities and events + Prepares, maintains, and distributes mass written communication to retailers as directed + Supports and collaborates with the Mall Management team and may also provide administrative support to other departments including but not limited to Accounting, Specialty Leasing, and Marketing + Establishes and maintains effective business relationships + May direct or coordinate services such as repair & maintenance with in-house facility technicians, or third-party vendors + May manage and collect current Certificates of Insurance for Tenants and/or third-party vendors + May operate as mall management office support person for localized computer software/hardware + Other duties as assigned Qualifications + High School Diploma or GED required + 2 years of experience in an administrative support role + Proficiency in Microsoft Office including Outlook + Highly organized and project oriented + Excellent business writing and verbal communication skills + Quick learner, self-starter and helps others achieve results Core Competencies: Nimble Learning, Collaborates, Drives Results, Customer Focus The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Location Clackamas Town Center - 12000 SE 82nd Ave, Suite 1093 Business Headquartered in Chicago, IL, GGP is a leading retail real estate company with a portfolio of 110 high-performing retail assets, encompassing over 103 million square feet of space across the United States.
City Wide Facility Solutions
Milwaukie, OR
The Administrative Assistant works closely with Operations, Sales, Marketing, and Leadership by assisting with contracts, CRM updates, Independent Contractor support, reception coverage, and general office needs. Job Overview The Administrative Assistant supports the day-to-day administrative and office operations of the Administration Department.
WCP Solutions
$20 - $23
Portland, OR
This role requires strong judgment, independent decision-making capability, and a team-centered mindset aligned with WCP Solutions’ culture and organizational goals. Join a high-performing, fast-paced team within the Portland Division at WCP Solutions, an independent, locally owned, third-generation distribution company.
Artech LLC
Beaverton, OR
The position supports office functions, logistics, and presentations, contributing to a positive workplace experience. Perform general office functions such as maintaining files, arranging meetings, and handling mail.
HireTalent
Beaverton, OR
Prepares expense reports and purchase orders and maintains office supplies; updates organizational charts; coordinates department or equipment moves Reception: Responds tactfully and promptly to inquiries and problems within scope of established authority. Typically requires a Bachelor s Degree and minimum of 5 years directly relevant work experience Note: One of the following alternatives may be accepted: PhD or Law + 3 yrs; Masters + 4 yrs; Associates degree + 6 yrs; High School + 7 yrs.
Umatilla County
Pendleton, OR
Other duties include record entry and maintenance of records such as, warrants, protection orders, no contact orders and LEDS entries, dissemination of official correspondence and records to proper authorities, processing basic public records requests in accordance with Oregon Public Records Law and Umatilla County Sheriff's Office policies. The position is responsible for PIO duties, including dissemination of the daily press bulletin, interaction with the press related to that bulletin, and providing assistance to the agency PIO.
Aston Carter
$20 - $24
Eugene, OR
The Front Desk Administrative Assistant plays a crucial role in managing the reception area to ensure effective telephone and mail communications both internally and externally, thereby maintaining a professional environment and culture. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies.
Praxis Health
$65000 - $75000
Pendleton, OR
Accurate and detail oriented; problem solving; pro-active planning; metric development; good organizational skills and communication skills; the ability to work with other department managers and supervisors; experience with management of staff; Ability to manage workload and empower others. In this role, you will be responsible for the effective supervision of all providers and office staff, ensuring the delivery of prompt, courteous, and high-quality care to our patients.
Ballard Spahr LLP
Portland, Oregon
As Legal Support Assistants (LSAs), they work collaboratively within the firm's workflow management system, providing essential task support under the supervision of Legal Administrative Assistants (LAAs) and fee earners. Candidates should be comfortable working in a large professional environment and have working knowledge of the firm's computer applications, document management system, and Microsoft Office, particularly with Word, Excel, and Outlook.