Central Precinct Administrative Supervisor (Supervisor I - Exempt) - Updated Meet and Greet City of Portland, OregonCentral Precinct Administrative Supervisor (Supervisor I - Exempt) - Updated Meet and GreetPortland, OR$99,860.80–$129,729.60 / yearApplication Tips: Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. The Administrative Supervisor is responsible for ensuring the precinct front desk is adequately staffed for the operational needs of both the precinct and the bureau, covering three shifts, seven days a week, including holidays and any unplanned events.
Administrative Services Supervisor City of Albany, OregonAdministrative Services SupervisorAlbany, OR$74,996.94–$101,245.86 / yearSkill in: Planning, organizing, supervising, and evaluating the work of assigned employees; coordinating administrative operations and office procedures; preparing accurate and professional correspondence, reports, legal notices, meeting materials, and official documents; organizing and maintaining records and information systems; operating computers and related office technology; using word processing, spreadsheet, presentation, database, records management, document management, project management, and other business software applications; developing and maintaining administrative tracking tools and workflows; identifying opportunities for process improvement; coordinating multiple priorities and deadlines; researching, compiling, and presenting information; exercising attention to detail; and providing exceptional customer service. Administrative Tools and Process Support - Serves as a resource for administrative practices, systems, and tools that support efficient department operations; proactively identifies opportunities to improve administrative workflows, organization, and service delivery; assists staff in developing and maintaining administrative tracking tools, workflow processes, project management systems, and other organizational resources; and promotes the effective use of administrative technology and best practices.
Airport Administrative Assistant Redmond City CouncilAirport Administrative AssistantRedmond, OR$4,816–$6,129Understand and execute complex oral and written instructions; express ideas and convey information effectively, orally and in writing; maintain confidentiality; deal effectively with frequent interruptions and several situations at one time; establish priorities and organize own workload; establish and maintain effective working relationships with other employees, public and private offices, and the general public; and effectively use business telephone etiquette. Assists in maintaining Airport Terminal Lost & Found program; collects items from various stations in Terminal; logs lost & found items and inquiries; makes every effort possible to find owners of lost items; tracks and delivers donations of lost items to a local charity.
Care Management & Coordination Operations Supervisor (Supervisor, Clinic Support) Oregon Health & Science UniversityCare Management & Coordination Operations Supervisor (Supervisor, Clinic Support)Portland, OregonDepartment Overview: The Ambulatory Oncology Knight Cancer Institute (KCI) Clinics encompass a multidisciplinary clinical practice which includes Hematology Medical Oncology, Center for Hematologic Malignancies, and the Comprehensive Breast Center which include greater than 62 medical providers. Flexible, calm and non-judgmental; professional demeanor, strong patient, peer and physician communication skills; Demonstrated skill in giving and receiving feedback; possess patience and ability to teach/train staff at various levels of the learning curve and with various learning style.
Child Protective Services Supervisor (Child Welfare Supervisor 2) State of OregonChild Protective Services Supervisor (Child Welfare Supervisor 2)Portland, OR$6,199–$9,603We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community. Join our team as a Child Protective Services Supervisor at the East Branch (Glisan) Child Welfare Office and play a vital role in ensuring child safety and stability.
Administrative Assistant City of AstoriaAdministrative AssistantAstoria, ORPart timeMust have proficiency using Microsoft Office Suite (Word, Excel, and Outlook)or similar softwareAbility to pass a City-required background check, including checks of Criminal, Social Security Trace, Sex Offender RegistryWORK ENVIRONMENTWhile performing the duties of this job, the employee is occasionally required to stand, walk, and reach with hands or arms. Two years of administrative or clerical experience, preferably in a municipal, public agency, or similar setting; or an equivalent combination of education, training, and experience that demonstrates the knowledge, skills, and abilities required to perform the duties of the position.
NewAdministrative Services Assistant 2 First Tek, Inc.Administrative Services Assistant 2Malin, ORThis assignment will also provide back-up and assistance to other Field Clerks and serve as liaison between the organizations, work units, and management support staff, keeping updated on issues, priorities, and sensitivities affecting work of the organization through consistent communication with the District Managers, frequent interaction with other managers, and outside contacts. Provide overall administrative support to staff members by acting as the liaison with HR, IT, SLMO, Workflow Connection, Security, Safety, Motor Pool, Facilities / Space Management and administrative services groups to process, coordinate, request and track: Computer, copier, and printer maintenance.
Primary Care Administrative Coordinator The Portland ClinicPrimary Care Administrative CoordinatorBeaverton, ORThis role serves as a central hub for clinical support workflows, ensuring timely completion of paperwork, faxing, prior authorizations, referral inquiries, scheduling, and communication. Manage incoming calls by identifying caller needs and resolving or directing them to the appropriate clinical or administrative staff in a timely manner.
Administrative Specialist Morrison Child and Family ServicesAdministrative SpecialistGresham, Oregon$20.06–$22.09 / hourResponsibilities and Duties: Assists with daily administrative operations of the clinic including but not limited to: opening and/or closing the clinic; scheduling clients; making reminder calls; performs verification checks of client eligibility of insurance and authorization for services; checking in clients/families/visitors and directing them to the waiting area or meeting room; informing staff of client/visitors’ arrivals or cancellations; maintains an orderly and neat waiting area/lobby; monitors clients and families who may have emotional and/or behavioral challenges in the waiting area/lobby; addressing, redirecting and/or problem solving with upset, angry, delayed, severely traumatized, emotionally and/or behaviorally challenged clients and families; engages difficult clients in activities; communicates concerning behaviors with assigned therapist; assists with medical transport. Assists with administrative operations of client information including but not limited to: processing and entering client intake documentation; ensuring data entry in client electronic heath records (EHR) is accurate; client records are scanned into the accurate EHR section; client EHR is maintained and ready for appointments; maintain any existing client paper files; maintain chart area to ensure files are secure, organized, and accessible; ensuring pertinent ongoing forms and documentation is scanned and uploaded correctly into the client’s EHR; process records requests and subpoenas; archive paper files and maintain closed file database for stage facility; order charts from storage facility; assist with opening and closing client’s EHR.
Clinic Operations Administrative Assistant Neighborhood Health Center OregonClinic Operations Administrative AssistantTigard, ORRegularly sit while working on the computer; use hands and fingers to handle, control or feel objects tools or controls; repeat the same movements when entering data; ability to differentiate between colors, shades, and brightness; read from a computer screen for extended periods of time. This position will report directly to the Senior Executive Assistant and provide support and accountability to the Director of Primary Care Operations, the Director of Dental Program Operations, and other operational leaders as assigned.
Administrative Specialist II Washington County, OregonAdministrative Specialist IIHillsboro, OR$25.70–$31.24 / hourOur team supports a broad range of jail programs and services, including medical services, food services, communications, commissary and banking, contracts and vendors, records, adults in custody services, fiscal activities, reporting, policy implementation and administrative operations. About the Opportunity: The Administrative Specialist II for the Washington County Sheriff's Office - Jail Division provides essential administrative support to the Jail Administrative Office, leadership team, and staff across the division.
Administrative Assistant III (Bilingual Preferred) Rogue Community CollegeAdministrative Assistant III (Bilingual Preferred)Medford, ORThis position serves as a primary point of contact for students, faculty, staff, and community partners; assists prospective and current students with admissions, onboarding, registration, referrals, and navigation of college services; maintains student and program records; supports state, federal, and grant reporting requirements; and provides bilingual communication and outreach support. The primary purpose of this position is to provide advanced administrative and student support services for Rogue Community Colleges GED, Adult Education, English Language Acquisition (ELA), Spanish GED, and Integrated English Literacy and Civics Education (IELCE) programs.
HR Administrative Receptionist R.D. Offutt Company-NorthwestHR Administrative ReceptionistBoardman, ORPart timeMaintain a positive and professional working relationship with peers, management, and support resources, with a constant commitment to teamwork and exemplary customer service. For more than 20 years, Threemile Canyon Farms has responsibly provided for the nutritional needs of a growing population through our sustainable dairy and farming operations.
NewFWS - Administrative Associate - HomePlate Youth Services (CSWS) Oregon's Pacific UniversityFWS - Administrative Associate - HomePlate Youth Services (CSWS)Hillsboro, ORIf you're looking for a position that combines practical experience with meaningful impact, HomePlate is a place where you'll develop valuable professional skills while making a difference in the lives of young people every day. Supervisor / Recruiter: Contact Pacific Opportunity Hub (workandservice@pacificu.edu) to be connected with on-site supervisor.
Administrative Specialist, Senior Washington County, OregonAdministrative Specialist, SeniorHillsboro, OregonThe Washington County Sheriff’s Office is seeking a highly organized and proactive Senior Administrative Specialist to support the Hiring Department and help keep the deputy hiring process, along with several other staffing workflows, running smoothly. Establish and maintain cooperative working relationships with individuals and groups who come from diverse backgrounds and represent members of the public, coworkers, and/or vendors.
ADMINISTRATIVE ASSISTANT - DISTRICT OFFICE Mac's ListADMINISTRATIVE ASSISTANT - DISTRICT OFFICEbanks, OR$23.54–$28.94 / hourOperate a variety of office equipment including computer, copier, FAX, conference room scheduling software, and other related software or equipment. A. General reception duties: Answer telephone, receive visitors, route visitors to appropriate personnel and/or respond to requests for information, sort District mail.
Administrative Coordinator - Community Engagement & Marketing Mt Hood Community CollegeAdministrative Coordinator - Community Engagement & MarketingGresham, OR$63,466–$87,858 / yearAssists in budget preparation and control activities; maintains department and program budget records, purchases and purchase orders; verifies expenditures; records, inputs, updates, extracts, and analyze budget and financial data to ensure appropriate usage and allocations. MHCC employees, spouses/domestic partner, dependents and their eligible household members have eight (8) free EAP services per new issue, including relationship, family, stress, anxiety, and other common challenges.
Administrative Support Coordinator City of HillsboroAdministrative Support CoordinatorHillsboro, OR$72,628–$95,573 / yearIn addition, this position supports departmental operations by supervising staff, processing personnel actions, tracking performance reviews and required trainings, serving as a backup for payroll, and assisting the Water Director with special projects, including researching and drafting responses to Board member inquiries. The ideal candidate will have experience and/or training with public meetings rules and intergovernmental agreements, will be detail-oriented, and exhibit technical skills to prepare documents, spreadsheets, slide decks, emails, website updates, and other documents with minimal errors.
Senior Administrative Assistant - Chaplaincy ProvidenceSenior Administrative Assistant - ChaplaincyPortland, OR$26.79–$40.99 / hourOur award-winning and comprehensive medical centers are known for outstanding programs in cancer, cardiology, neurosciences, orthopedics, women's services, emergency and trauma care, pediatrics and neonatal intensive care. Our not-for-profit network also provides a full spectrum of care with leading-edge diagnostics and treatment, outpatient health centers, physician groups and clinics, numerous outreach programs, and hospice and home care.
Administrative Services Assistant 3 First Tek, Inc.Administrative Services Assistant 3Portland, ORAdministrative Services Assistant 3. Work Group Location. In office days may fluctuate based on business needs.