from rough drafts or corrected copy; Photocopy as required or requested, to include listed copies on official correspondence; Respond on behalf of his/her office to official inquiries as directed by his/her supervisor; Proof read work of other office staff members as requested; Assist in internal mail distribution; Assure compliance of his/her office with accepted administrative procedures and policies including personnel and financial management requirements; Greet all visitors courteously, determine his/her needs, check appointments, and direct or escort them to the proper person/office; Answer office telephone and respond appropriately to request and/or channels calls to the proper person/office; Complete appropriate paperwork, forms, requests, responses, or other such activity at the direction of his/her supervisor in a professional and appropriate manner; Utilize the computer hardware and software placed at his/her disposal in the completion of his/her assigned tasks; and. The Secretary is a member of the clerical staff and as such is responsible to provide clerical support to the administrative staff, to act as a receptionist, when necessary, and to perform the various changing tasks of her office to ensure that the office operation is run smoothly.