p>The Administrative Assistant's duties include, but are not limited to: - Coordinating training programs and production of training materials;
- Providing on-site logistical support for trainings and events across various locations in Massachusetts, including travel as needed, room setup and breakdown, catering coordination, and related event logistics;
- Producing and disseminating written and digital communications/resources including weekly emails, a bi-monthly newsletter, and website updates;
- Compiling data to ensure the work plan and departmental training goals are being met;
- Ensuring compliance with contract initiation and requisition processes for training-related vendors and services;
- Assisting in the development of training budgets and maintaining records of expenditures;
- Communicating regularly with staff, private bar members, vendors, and experts across Massachusetts;
- Providing a broad range of administrative support, including phone reception, word processing, data entry, copying, scanning, and related clerical tasks;
- Supporting CPCS Training Department staff in the planning and execution of agency-wide training programs and events, and providing flexible support across Training Department functions and practice areas as needed; and,
- Other duties as assigned.
- Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint);
- Excellent communication skills, both oral and written;
- Strong organizational abilities;
- Ability to maintain confidentiality and to exercise considerable judgment and discretion;
- Previous administrative assistant, office manager or similar experience and knowledge of general office procedures (e.g., correspondence, scheduling);
- Ability to handle multiple tasks, prioritize effectively, meet deadlines, and deliver high quality work;
- Proficiency and experience with scanning, optical character recognition processing (experience working with and entering text into spreadsheets is preferred);
- Ability to establish effective working relationships and to work as part of a team;
- Good problem-solving skills;
- Project management experience is preferred;
- Experience with Wordpress, editing video and audio files, and distance learning tools preferred;
- Experience in database creation and management; and,
- Experience working with budgets and grants.