140 Results for

Secretary Jobs in Sunnyvale, CA

Jobs

New!

Mountain View, CA1 day ago

$35–$38 Per Hour

We are seeking a highly organized and proactive Office Manager to oversee day-to-day office operations and provide essential support to our leadership team. The ideal candidate will be a skilled multitasker who excels at creating efficient systems, fostering a positive workplace environment, and ensuring seamless coordination of company-wide initiatives.

New!

San Jose, CAToday

$24.40–$29.28

Qualifications: Qualified applicants will preferably possess prior general office experience with proficiency in MS Office; excellent communication and interpersonal skills for effective relations with residents, employees, and visitors. A desirable opportunity exists for an accomplished administrative assistant to provide administrative and clerical support to assigned community department.

San Francisco, CA30+ days ago

Remote

Temporary
Contractor
Full-time

Coordinate scheduling of planning meetings, stakeholder sessions, and internal convening prep activities, including meetings such as the recurring CARE Team discussions that inform CARE Act project needs. • Help track vendor responses, maintain procurement documentation, and support follow up tasks for temporary staffing or vendor contracts linked to CARE Act work (e.g., temp encumbrances).

East Palo Alto, CA30+ days ago

$26–$27

This is a journey level administrative role responsible for performing a wide range of office, secretarial, and support duties under direct supervision. The ideal candidate will have strong communication skills, excellent attention to detail, and the ability to manage multiple priorities in a structured environment.

New!

Los Gatos, CA1 day ago

This includes duties such as triage phone calls, authorizations, patient forms, insurance administration, clinical duties, and serving as a back-up receptionist/clinical assistant. When you join our team, you become part of a dedicated group of professionals who have the resources, training, and expertise to deliver the most advanced orthopedic care to our patients.

San Francisco, CA30+ days ago

$40–$55 Per Hour

In this essential role, you will help ensure the smooth operation of our services, directly supporting our attorneys in delivering exceptional client service and upholding our commitment to excellence. Actual base pay within this range will be determined by several components, including but not limited to, location, relevant experience, internal equity, skills, qualifications, and other job-related factors permitted by law.

San Francisco, CA16 days ago

$38.46–$45.67

The Legal Secretary – Family Law provides administrative support to attorneys and paralegals in family law practice areas including dissolutions, relationship agreements, custody/visitation issues, support disputes, property division, domestic violence proceedings, and adoptions. • Format, proofread, and finalize legal documents for all FL matters, including declarations, pleadings, motions, discovery, settlement proposals, and email correspondence.

Livermore, CA29 days ago

Basic computer skills, ability to learn new programs quickly, and manage the following: Basic Computer Word Processing, and Google Suites, PowerSchool, AESOP, Excel and other inner office programs. Frequently required to stand, walk, sit and use hands for fine manipulation, handle or feel and reach with hands and arms using a keyboard and video display terminal.

Union City, CA29 days ago

San Jose, CA30+ days ago

Remote

$75,000–$85,000
Full-time

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San Francisco, CA30+ days ago

This role will be responsible for directly assisting an assigned group of local attorneys in addition to providing global team support with a variety of administrative responsibilities, while assisting lawyers with client intake tasks such as processing conflicts of interest and new business intake forms. Qualifications: Display professional communication skills with the ability to interact effectively with attorneys, clients, vendors, and staff throughout the firm.

LIVERMORE, CA30+ days ago

$31.71

Facilitate badging for groups and individuals, as well as access processes and/or approvals in coordination with internal organizations such as the Foreign Visits and Assignments Office, Central Clearance, Security Awareness, Office of Investigative Services (OIS), Protective Force Division (PFD), and other Security Organization elements. North Wind Services (NWS) is actively seeking individuals who can contribute to national security within the science, technology, and engineering fields as part of our supplemental labor team at vital federal research and development installations supporting the Department of Energy.

New!

San Jose, CA1 day ago

$4,210–$5,121

Special Skills and Knowledge: Knowledge of office practices and procedures; English, spelling and grammar; ability to type accurately at a rate of not less than 55 words per minute using a computer and/or electric typewriter. Our benefits include a CalPERS pension plan, offering rare, long-term financial security through a lifetime pension, excellent health benefits, and overall career stability.

San Francisco, CA30+ days ago

$26–$62 Per Hour

Work EnvironmentThe current Firm policy is hybrid–working in the office a minimum of 3 days per week and working from home the rest of the week (subject to change). Sheppard Mullin is hiring an experienced, well-organized Practice Specialist to support litigation attorneys and paralegals in our Labor & Employment Practice Group.

San Jose, CA8 days ago

Small law firm in San Jose is seeking a Secretary or Paralegal or Administrative Assistant with 1-10+ years trusts/estates/tax (preferably or at least some transactional law support experience). Trusts/Estates Paralegal/Secretary/Admin Needed in San Jose, CA.

New!

Palo Alto, CA1 day ago

$34.96–$39.20 Per Hour

With an unmatched track record of scientific discovery, technological innovation and translational medicine, Stanford Medicine physicians are pioneering leading edge therapies today that will change the way health care is delivered tomorrow. Notifies appropriate personnel, communicates with other personnel to ensure delivery of immediate care needs and intervenes as necessary with families and staff by working with appropriate interdisciplinary team members.

Palo Alto, California30+ days ago

File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case shell documents for use by attorneys. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.

New!

San Francisco, CA1 day ago

$40–$45 Per Hour

In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. As a Civil Litigation Secretary, you will play a crucial role in supporting our legal team in handling civil litigation matters.

New!

San Mateo, CA6 days ago

The executive secretary will perform varied, complex, and often confidential administrative tasks in support of the Director of Aging and Disability Services and interfacing with and supporting associated management, supervisory and professional staff. Communicating with staff at all levels, clients, elected officials, management, community leaders and members of the public in a diplomatic and politically astute manner.

San Francisco, CA30+ days ago

If you're looking for a steady role where your litigation experience is valued and your work directly supports a successful legal team, this opportunity offers the consistency and collaboration many legal professionals seek. Youll play an essential role in preparing case documents, managing deadlines, and ensuring the smooth operation of daily litigation tasks.

New!

San Francisco, CA1 day ago

San Francisco boutique firm that specializes in public entity and non-profit work is seeking an experienced Litigation Assistant/Secretary to join the team. Proficiently prepare and format court documents for California state and federal courts .

New!

San Francisco, CA4 days ago

Adler & Colvin is a nationally-esteemed firm with offices in San Francisco and Washington, D.C. Our more than twenty attorneys exclusively advise nonprofit entities and their funders, working daily to help our clients maximize their impact. Our collaborative practice focuses on advising our clients on tax and corporate laws unique to the nonprofit sector, including nonprofit corporate structures and legal compliance, social enterprise, lobbying and political advocacy, international philanthropy, and much more.

New!

San Francisco, CA1 day ago

$40–$45 Per Hour

In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Prepare, proofread, and format legal documents, including pleadings, motions, briefs, and correspondence.

New!

San Francisco, CA1 day ago

$33.45–$40.13 Per Hour

Total compensation considers multiple factors, including, but not limited to a candidate's experience, education, skills, licensure, certifications, departmental equity, training, and organizational needs. Advanced knowledge of computer applications, such as Microsoft Office Suite (Word, Excel and Outlook), electronic health records (EHR), EPIC, and related information systems.

San Francisco, CA30+ days ago

$101,500–$125,000

Manages the lifecycle of work matters by assisting attorneys in engaging new clients, opening new matters and coordinating the conflicts process, drafting engagement letters, communicating with clients, monitoring client metric reports, maintaining client budgets, managing the monthly client billing process, and coordinating the matter closeout process. Our lawyers work at the intersection of government, technology and business, and we remain committed to our guiding principles of providing quality, excellent legal and client services; developing diversity among our lawyers and staff and cultivating an environment that promotes an ambitious spirit, collaboration and collegiality by drawing on the extraordinary talents and dynamic experience of our lawyers.

San Francisco, California30+ days ago

$30–$35 Per Hour

The role of Litigation Secretary requires a highly organized and detail-oriented professional who can adeptly manage the administrative and case-related tasks of litigation attorneys. Prepare, format, proofread, and file litigation documents including pleadings, motions, discovery, and correspondence.

San Francisco, California21 days ago

$33–$35 Per Hour

The role is ideal for a proactive, detail‑oriented legal professional who thrives in a fast‑paced law firm environment, has a strong understanding of litigation procedures and deadlines, and enjoys being an integral part of a collaborative team. This full‑time, fully onsite position provides comprehensive administrative and litigation support to attorneys handling complex civil litigation matters.

New!

San Francisco, CA1 day ago

$80,000–$92,000 Per Year

A respected mid-sized law firm is hiring an experienced Litigation Legal Secretary to support a busy, high-level litigation desk. If you're an experienced litigation secretary who wants flexibility without giving up challenging work, apply now.

San Francisco, California30+ days ago

$35–$42 Per Hour

This is an excellent opportunity for an experienced litigation professional looking for a well-compensated onsite role in San Francisco. We are seeking an experienced Litigation Secretary for a replacement assignment in San Francisco.

San Francisco, California30+ days ago

$95,000–$105,000

This role is ideal for someone who thrives in a high‑intensity environment and brings strong organizational skills, impeccable attention to detail, and deep experience with state and federal filings. Prepare documents for state and federal court filings, including pleadings, motions, discovery, letters, and related materials.

San Francisco, California30+ days ago

$35–$50 Per Hour

This role is ideal for an experienced legal secretary or litigation assistant looking to transition into a paralegal‑level position with hands‑on responsibility, mentorship, and exposure to substantive legal work. Interest in developing paralegal skills, including case management, drafting legal documents, organizing discovery, and assisting with trial or hearing preparation.

San Francisco, California30+ days ago

$80,000–$110,000

We are working with a respected law firm seeking a Transactional Legal Secretary to support a busy group of attorneys handling sophisticated matters in real estate, corporate, and finance practice areas. This is an excellent opportunity for an organized, detail‑oriented legal professional who enjoys working in a fast‑paced transactional environment.

Menlo Park, California30+ days ago

$100,000–$115,000

A well‑established mid‑size law firm in Menlo Park is seeking a Legal Assistant/Paralegal to support its Real Estate, Land Use, and Litigation attorneys. This full‑time position is primarily transactional work, with approximately 80 percent focused on real estate and land use matters and 20 percent involving civil litigation support.

San Francisco, California30+ days ago

$80,000–$95,000

Maintain electronic and hard‑copy case files, ensure version control, and handle filings through e‑filing systems and document management platforms. * Support billing and budget tracking for litigation matters, including preparing expense reports, monitoring budgets, and assisting with vendor invoices.

New!

Belmont, CA1 day ago

For questions or complaints, contact: BRSSD Title IX Compliance Officer: Julie Eastburn, Director, Human Resources/Administrative Services, jeastburn@brssd.org, 650-637-4800, 2960 Hallmark Dr., Belmont CA 94002 . If you have any questions, please contact Human Resources at Jobs@brssd.org .

New!

San Francisco, CA1 day ago

ClearView Healthcare Partners is a premier life sciences strategy consulting firm headquartered in Boston, with offices in San Francisco, New York City, London and Gurgaon. Serving clients in the biopharmaceutical, medical device, and diagnostic spaces, we provide world-class strategic decision-making support across a diverse range of business issues.

New!

San Mateo, CA1 day ago

$21–$29 Per Hour

We are a leading medical, surgical, and cosmetic dermatology group specializing in skin, hair, and nail conditions, Mohs micrographic surgery for the treatment of skin cancer, surgical and non-surgical cosmetic skincare, anti-aging, body contouring, and plastic surgery. Call center responsibilities will include answering a high volume of incoming calls, scheduling and rescheduling appointments, confirming appointments, responding to patient questions, routing calls appropriately, and documenting all interactions accurately in the practice management system.

San Francisco, CA30+ days ago

Full-time

Have the following experience or education (or combination of both) to meet minimum qualifications for employment:Six months experience of clerical, office, customer service, or other administrative work that indicates the ability to acquire the knowledge and skills needed to perform the duties of the position. Ansible Government Solutions, LLC (Ansible) is currently recruiting Medical Support Assistants (MSA) to support the San Francisco VA Medical Center located at 4150 Clement St, San Francisco, CA 94121.

SF, CA30+ days ago

We have one of the most state-of-the-art and comprehensive skin-based service lines including laser, light, radio-frequency, reconstructive and cosmetic surgery techniques, Medicare-approved surgery centers and a full-service dermatopathology laboratory. California Skin Institute (CSI) is the largest and fastest growing private dermatology practice in California offering an unwavering commitment to excellence in medical, surgical, and cosmetic dermatology and plastic surgery.

Union City, CA30+ days ago

$21–$22.05 Per Hour

We offer excellent benefits including: medical (100% paid co-payments, premiums, etc.), dental, vision (including dependent and domestic partner coverage), generous paid leave benefits including holidays, Flexible Spending Accounts, retirement plans with an Employer match, tuition reimbursement, monthly treats, pet insurance, and more. Tiburcio Vasquez Health Center is a non-profit community health center that is dedicated to promoting the health and well-being of our community by providing accessible, high-quality care by integrating primary care, dental care, WIC support, mental health counseling, community health education, and more.

SF, CA30+ days ago

Answer and screen all main phone line incoming telephone calls, engage the language line (interpreter services) as-needed, and direct all calls to the appropriate team; provide accurate program and services information; monitor the main phone voicemail account and return or direct messages appropriately. Assist center staff & IDT members with administrative tasks as requested, including but not limited to assisting kitchen team with portable meal labeling on bags, assisting clinic staff with paperwork from providers, and assisting transportation with coordinating schedules.

San Francisco, California30+ days ago

$21–$25 Per Hour

Utilize various contemporary computer applications and software packages; develop, enter data, maintain, and generate reports from a database maintain, and utilize data to develop reports using spreadsheet software; create, format, and revise charts, graphs, flowcharts, worksheets, booklets, brochures, and forms using word processing and other software. Support the Operations Supervisor by processing procurement orders, reviewing order requests, researching pricing, coordinating purchases and placing orders through the organization accounts, record keeping of receipts.

San Francisco, California8 days ago

As a Legal Administrative Assistant within our Litigation Department, your responsibilities include, but are not limited to: Preparing documents for state and federal court filings, including discovery requests and responses, letters, pleadings, motions, and documents. Ballard Spahr LLP has an excellent opportunity for an experienced legal administrative assistant (legal secretary) with demonstrated litigation, technical, and administrative skills to work in the San Francisco office.

Santa Clara, CA13 days ago

Prospective candidates are being contacted by certain individuals, mainly through telephone calls, emails and correspondences, claiming they are representatives, subsidiaries or under contract with Anatomage, Inc., and, thus, pretending to represent Anatomage. Legitimate emails from @anatomage.com domains are from the organization, anything outside of the stated domain is likely a scam and fraudulent email.

New!

Fremont, CA1 day ago

Associate's degree (A.A.) or equivalent form two year college or technical school or six months to one year related Administrative Assistant experience and/or training; or equivalent combination of education and Administrative Assistant experience preferred. Amergis Healthcare Staffing is looking for qualified Administrative Assistants to be responsible for a variety of administrative and clerical duties to help improve efficiencies at an organization.

New!

San Jose, CA1 day ago

$22–$30 Per Hour

At PrideStaff, we truly value people, and we are dedicated to getting to know you and advocating on your behalf with our network of employers from across the country. Administrative Assistant Preferred Skills include: Possess recent Administrative Assistant experience .

New!

Fremont, CA1 day ago

San Francisco, CA29 days ago

W are seeking an experienced administrative Assistant to provide operational and administrative support to the Senior Director, Digital Marketing, as well as coordination support for the teams reporting to this function. This role combines administrative support with strong organizational and communication skills, ensuring seamless operations and alignment across key marketing and cross-functional priorities.

Palo Alto, CA30+ days ago

$40.91–$53.18 Per Hour

Naviga Recruiting & Executive Search is a leading provider of Contingent Workforce Solutions, Executive Search, Leadership and Individual Contributor hiring, empowering businesses to achieve their strategic objectives through expert talent acquisition. While the work can be sedentary and involves extended periods at a computer, the firm supports a culture where digital collaboration tools like Zoom and Microsoft Teams keep the team connected regardless of physical location.

Palo Alto, CA30+ days ago

From managing patient schedules to supporting the administrative needs of a healthcare team, your work will directly contribute to creating a positive and efficient patient experience. Apply today to join a dedicated team where your organizational skills and customer-focused mindset will have a direct impact on the quality of patient care.

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Secretary Jobs in Sunnyvale, CA

Jobs

Executive Administrative AssistantEpitec, Inc

Administrative Assistant IVi Living

ADMINISTRATIVE ASSISTANT IIIAroha Technologies

SecretaryBOLT Staffing

Unit SecretaryGolden State Orthopedics and Spine

Legal SecretaryFisher & Phillips LLP

Legal Secretary - Family LawJKZ LLP

Elementary Building SecretaryMarshall Public Schools

HIgh School Building SecretaryMarshall Public Schools

Litigation Legal Secretary (Defense)Jobot

Legal SecretaryConsultative Search Group

Secretary III – Security Access Specialist (NWS 00886)North Wind Group

Unit Secretary/ Admin SupportSan Andreas Regional

Litigation Secretary/Practice Specialist I (San Francisco)Sheppard Mullin Richter & Hampton LLP

Trusts/Estates Paralegal/Secretary/Admin Needed in San Jose, CAAlchemy Legal

Unit Secretary, ICU Neurosciences & Medicine (L4) - Nights .60Stanford Health Care

Contract Litigation SecretaryNovate Legal Search

Litigation Secretary, TemporaryLHH

Executive Secretary - Confidential - Aging and Disability Services (Open & Promotional)County of San Mateo

SecretaryAvata Partners (a Division of ZOE Holding)

Litigation SecretaryRincon Search

Legal Secretary - San Francisco, CAAdler & Colvin, a Law Corporation

Litigation Secretary, TemporaryLHH Recruitment Solutions

Unit SecretarySutter Health

Legal SecretaryWilmerHale

Litigation SecretaryAdams & Martin Group

Litigation Secretary, Temp-To-Hire - San FranciscoAdams & Martin Group

Litigation Secretary- Occasional In Office Days!Adams & Martin Group

Litigation Secretary - SF (temp to hire)Adams & Martin Group

Senior Litigation SecretaryAdams & Martin Group

Litigation Paralegal/Legal Secretary - Family Law, SFAdams & Martin Group

Transactional Legal SecretaryAdams & Martin Group

Legal Secretary/Paralegal, Real Estate/Land UseAdams & Martin Group

Litigation Secretary, Insurance Defense FirmAdams & Martin Group

Student Services Secretary 0.5 FTE CL#2 Ralston Middle school yearBelmont-Redwood Shores Elementary

Receptionist/Administrative AssistantClearView Healthcare Partners

Medical ReceptionistMyDermRecruiter

Medical Support Assistant (Medical Receptionist)Ansible Government Solutions

Medical ReceptionistCalifornia Skin Institute Management LLC

Appointment Clerk/Medical Receptionist (Float)Tiburcio Vasquez Health Center

Medical Receptionist ( Vietnamese & English Speaking)Vivo HealthStaff

Bilingual Administrative Assistant (Spanish)Felton Institute

Legal Administrative Assistant- LitigationBallard Spahr LLP

ReceptionistAnatomage, Inc.

Medical Office Administrative Assistant - Fremont and San JoseAmergis

Administrative AssistantPridestaff

Medical Office Administrative Assistant - Fremont and San JoseAmergis Healthcare Staffing

Administrative Assistant – Digital MarketingMatchPointe Group

Contract to Perm Legal Administrative AssistantNaviga Recruiting & Executive Search

Administrative AssistantCovelo Direct (a Division of ZOE Holding)

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